LETTER TO THE SECRETARY POSTS REGARDING IMMUNITY FROM TRANSFER TO THE CIRCLE SECRETARY , AIPSBCOEA MP CIRCLE:
Ref.No.:AIPSBCOEA/CHQ/M.P.Circle/2020 dated- 15.07.2020
To
The Secretary,
Department of Posts,
Dak Bhawan ,Sansad Marg,
New Delhi- 110 001.
Sub : Request for transfer of Smt. Rekha Swami Circle Secretary
AIPSBCOEA, M.P. Circle from
Vidisha H.O. to Bhopal
Under the
immunity from transfer.
Ref: 1. Letter of AIPSBCOEA CHQ to the Secretary,
DOP dated 28.2.20.
2. Letters written by the AIPSBCOEA CHQ dt 5.9.19 & 3.12.19 to
the CPMG, M.P.Circle.
Respected Sir,
Our Association would like to bring to the
kind notice of the honorable Secretary Posts, that with reference to the letters
Number 2 cited above it has been written twice to the Chief Postmaster General
MP Circle for grant of immunity from transfer to Smt. Rekha Swami who was elected as the Circle
Secretary of AIPSBCOEA M.P. Circle in the Circle Working Committee meeting held on 28.07.2019 at T.T. Nagar, Bhopal with
due permission from which time she has been involving herself in all the union
activities in a systematic and devotional manner.
It is learnt that Smt. Rekha Swami being
Circle Secretary of the Association is entitled for immunity from
transfer as per provision of Dte. No.69-18/70-SPB-I
Dt. 07.12.1970 and 69-52/72-SPB-I Dt. 23.03.1973 and 02.01.1974.
Smt. Rekha Swami now working at Vidisha H.O.
which is very far away from the Headquarter and the work of the Association
is very much affected due to non availability of Circle Secretary at Circle H.Q. Moreover being a lady Circle Secretary, she
also has to take care of her family and two teenage daughters. Hence she has to
be supported by the administration as there is a threat on social security of
women as of now.
It is therefore requested that your honour
shall be pleased to consider and cause
transfer, deputation/attachment of Smt. Rekha Swami to the Circle Headquarter keeping in account the aforesaid facts and
entitlement of Immunity from transfer and oblige.
With profound regards, -Sd-
(SHP. JASMINE JALAL BEGAM)
General Secretary
Copy
To: The Secretary General NFPE,
1ST Floor, North
Avenue PO building,
New
Delhi-110 001.
LETTER TO THE CHIEF POSTMASTER GENERAL , HARYANA CIRCLE REGARDING EXTENSION OF TENURES OF SBCO OFFICIALS:-
Ref. No.:
AIPSBCOEA/CHQ/extension of tenure/2020 Dated- 10.07.2020
To
The Chief Postmaster General,
Haryana Circle.
Sub: Regarding
extension of tenures of SBCO
officials.
Ref : 1.
Directorate letter No.X-12/12019-SPN-II of DOP, Personnel Division,
dated 17.4.20.
Respected Sir,
Our Association would like to
bring to the notice of the respected Chief Postmaster General, Haryana Circle
that with reference to the letter No. cited above issued from Directorate ,the Rotational transfer orders are deferred due to the threat
of the pandemic COVID19 virus, which is an appreciable decision taken by DOP.
As per the DOP order No.12-1/2019-SBP –II (Pat-1) dated 19.05.2020, all the
tenure transfer cases which do not involve TA/TP are to be implemented to the
maximum possible.
Hence on behalf of AIPSBCOEA CHQ, it is requested that the respected Chief
Postmaster General may kindly issue
instructions to all the Postmasters General in the circle to grant extension of tenure to
all the SBCO officials for one year
except for the request transfer cases which do not involve TA/TP .This
humanitarian decision as per the Directorate’s
instruction will be a boon to them to work efficiently with mental peace staying with their beloved family members safe guarding
themselves from the life threatening Pandemic spread.
A line of reply is solicited Please.
With
Regards,
Yours
Sincerely,
-Sd-
(SHP.
JASMINE JALAL BEGAM)
General
Secretary
AIPSBCOEA.
LETTER TO THE CHIEF POSTMASTER GENERAL , HARYANA CIRCLE REGARDING THE PREVENTIVE MEASURE TO BE TAKEN FOR THE STAFF OF SBCO IN VIEW OF THE COVID-19:-
Ref. No.:
AIPSBCOEA/CHQ/preventive measure for COVID19 /2020 Dated-
10.7.2020
To
The
Chief Postmaster General,
Haryana
Circke.
Respected Sir/Madam,
Sub:-
Preventive measure to contain the spread of
COVID19.
Ref:- 1. DOPT order F.No. 11013/9/2014-Estt.A-III
Dated the 18th May 2020.
2.
MHA ORDER No.40-3/2020-DM-I(A)
datrd 29.6.2020.
We Citizens of
India are bound to abide by the Honorable Prime Minister’s declaring of
the Lock down throughout the country. In
almost all the states the Lock down is strictly adhered, due to which all the
public transports have been stopped. On
behalf of the All India Postal SBCO Employees Association CHQ, the difficulties
of the SBCO staff to attend the office due to unavailability of transport and
especially the problems of the women employees during this lockdown are
represented in this letter. We bring to the notice of the Circle Administration
that as per the reference 1 cited above, “The Ministry of Home Affairs (MHA)
vide its Order dated 17.5.2020 has extended the nationwide lockdown till 31.5.2020 to contain spread of Corona Virus in the state/country
and has issued the consolidated revised guidelines for strict compliance. In
the reference cited above vide para 2 ( b & c ) , it has been decided that
“For the staff below the level of Deputy Secretary, all Heads of the
Department shall prepare a roster so as to ensure that 50 percent of officers
and staff attend office on every alternate day and observe staggered
timings”.The state Government has extended the lockdown till 31.7.20 and the
same is definitely to be extended further due to the vigorous spread of the
pandemic COVID-19.
The guidelines
was issued for attendance for
officers/staff at levels below Deputy Secretary, in which the Heads of
Departments (HODs) may also direct
their officers/staff to attend office in staggered timings and suitable Roster may be drawn for 50
percent attendance by the Heads of Department to further avoid crowding in offices/work
spaces and maintain social distancing which is need of the hour. With reference to the letter number 2
cited above the lockdown is now further extended till 31.7.2020. As far
as SBCO employees are concerned , there are many of them who travel many
kilometers from office to residence daily as they are posted from one division
to another division usually. So, such employees may be allowed to work at
offices near to their residences either within the same division or at other divisions which will be helpful to the
officials and also beneficial to the department to complete the work instead of
being at home losing their own leave. It is requested by the AIPSBCOEA CHQ, to kindly
cause issuance of orders throughout
the Circle for the Employees, to
implement the DOPT orders mentioned in
the reference above to follow the 50% attendance , roster system , staggered
timings and permission to work at H.Os near their residence within same
division or other division till the lockdown is lifted totally throughout the
circle.
A line of reply is solicited please.
With
Regards,
Yours
Sincerely,
-Sd-
(SHP.
JASMINE JALAL BEGAM)
General Secretary.
BRIEF OF THE MEETING ON 14.7.20 FROM 11.30 A.M TO 12.30 P.M REGARDING CADRE RESTRUCTURING OF SBCO:-
The meeting held on 14.7.2020 regarding the cadre restructuring of SBCO was really a very cordial one. All the officers of the Committe Sri. Charles Lobo, Sri. Anand , Smt. Smriti Saran listened to our views and suggestions patiently and agreed the same.
All the suggestions already written on behalf of AIPSBCOEA CHQ were discussed in detail in the meeting. The change of setup and the work nature of SBCO prior to 1991 and as of now were discussed in detail giving justificaiton of cadre restructuring for SBCO as per the number of accounts and the work load. The increase in work load viz, 100% voucher checking, addition of the SOSB work, addition of the sub accounts work, addition of the NSCs and KVPs work to SBCO from DAP were explained with statistics.
The one time relaxation of the RRs of HSG I and HSG II to fill up all the supervisory posts were demanded as per the letters written already for the same. The justification of amalgamation of SBCO with the DAP was discussed in detail in reference with the Association's letter submitted already. The nature of work similarity of both the wings i.e. SBCO and DAP as both were bifurcated from the AG P&T and SBCO is performing the auditing and checking work on behalf of DAP at the H.Os and submitting the statistics ( Fin & non-Fin ) to DAP. This suggestion was welcomed by the Chairperson Sri. Charles Lobo.
The need for the increase in the sanctioned strength of all the SBCO units was demanded giving the increase in work load and the shortage postion was given circle wise in detail. The recruitment process which needs to be taken up by the Department instead of the SSC which is very slow was pointed out. The vacancies arising due to the superannuation which is to be filled up was also discussed .
Along with these suggestions the cadre restructuring needs to be done to make SBCO branch work efficiently and indepenently. The demand of " Audit status" was discussed citing the Association's letter along with the nomenclature change as per the table given in the letter for the proposed nomenclature and pay scale.
The proposal of new RRs of PA/SA was opposed , the identity of SBCO needs to be maintained separately as the work is purely " Auditing and checking" for which the General line staff should not be utilised /exchange of staff from SBCO to General line and the vice versa which will pave way for increase in misappropriation of the crores of public money in the POSB and dilution of Audit.
All the suggestions of AIPSBCOEA CHQ were agreed by the members of the cadre restructuring committee and informed that the proposal will be finalised very soon and the meeting was concluded.
SUGGESTIONS GIVEN ON BEHALF OF AIPSBCOEA FOR CADRE RESTRUCTURING OF SBCO:-
Ref. No: AIPSBCOEA/CHQ/Cadre restructure/2020 Dated- 13.07.2020
To,
The Deputy Director General (Estt)
Department of Posts,
Dak Bhawan, Sansad Marg,
New Delhi- 110 001.
Sub:
-Meeting of the Committee constituted to work out the functional justification
w.r.t. the Cadre Restructuring of Group ‘C’ employees of RMS,SBCO and CO/RO –
Reg.
Ref:- Directorate letter No.25-10/2016-PE-I, DOP
(PE-I-Section) dated 07th July, 2020.
Respected
Sir/Madam,
With reference to
the above mentioned letter received from the Directorate, the supplementary
(link) letter to our AIPSBCOEA –CHQ letter dated 09.7.2020 regarding suggestions
and proposal for the Cadre Restructuring of SBCO is submitted for consideration
of the same .
The Committee was
constituted by the Department on Cadre Restructuring of Group ‘C’ employees
vide No. 25-04/2012-PE I dated 23rd
Oct, 2013 held its final discussions on 28th April 2014 at
1100 hours under the Chairmanship of Shri. V.P. Singh, DDG (Personnel).
The Committee had earlier
met on 27th Nov. 2013, 04 & 05th Feb,2014 and had
detailed discussions. The Cadre Restructuring ratio was worked out and
agreed to be replicated to the SA cadre of RMS, PA cadre of Circle &
Administrative Offices as also to the PA cadre of SBCO.
v The
Department vide No. 25-10/2016-PE-I Dt, 10.06.16 & 17.02.17 had called for
statistical information from all Heads of the Circle regarding cadre
structuring of left out categories including SBCO. In this regard the
General Secretary has submitted a proposal to the Department for SBCO staff on
27.02.17 vide Ref . No. :AIPSBCOEA/CHQ-Cadre Restructuring/2017 dated 27.02.17
which clearly produced the justification for cadre review based on the number
of accounts, Nomenclature change , Identity of Audit which is to be maintained
and placement under the Postal Accounts
as both the wings were earlier part and parcel of P & T Audit and have
similar work nature.
An agreement was signed on
28.04.14 between Official side and staff side for cadre restructuring of Postal
employees. The salient features of the agreement are as under:-
1.
No. of LSG posts will increase from 8% to 22%.
2.
No. of HSG-II posts will increase from 2% to 12%.
3.
No. of HSG –I POSTS will increase from 1.5% to 4%.
4.
After completion of 2 yrs . in HSG-I the official will be promoted to Rs. 4800 G.P.
(Non Functional basis).
5.
The proposal will be applicable to RMS, CO &
SBCO in same ratio.
This
agreement was signed by Com. M. Krishnan the then Secretary General,NFPE.
v As done for the General
line staff the Cadre Restructuring for SBCO is to be done without reduction of
Posts and justification according to the number of accounts.
Now at
present , according to the justification the following upgradation may be done.
All SBCO units to have one LSG Post including
ICO(SB)/CPU units.
Offices having
1,00,000 to 2,00,000 accounts to have one HSG –II Post.
Offices having
2,00,000 to 3,00,000 accounts to
have one HSG – I Post.
Offices having more than 3,00,000 accounts to have one
NF HSG – I Post.
So, all the SBCO units will have one LSG Post
including all the ICO(SB)/CPU. Units
All the HSG – II Posts will have one LSG Post under
it.
All the HSG –I Posts will have one HSG – II Post under
it, according to the number of accounts
justification.
% Posts Increase Expected for SBCO for illustration in
Tamilnadu Circe:-
Cadre
|
Before
CR
|
After
CR
|
Increase
%
|
LSG
|
43
|
98
|
228
|
HSG II
|
18
|
68
|
378
|
HSG I
|
5
|
39+5
|
880
|
Total
|
66
|
210
|
318
|
General
line given 510% increase in Posts
SBCO
is expected to be given atleast 318%
10%
of HSG I is identified as HSG I NFG.
We
expect 39 HSG I, 5 HSG I (NFG) is
justified.
v According
to SB Order 03/2018 issued on 12.03.2018 the provision for 100% verification of transactions by SBCO
through MIS server had been introduced, and that is not possible in prevailing
under staffed situation in SBCO .
This changed provision introduced against the Postal Manual of SB
Control Procedure of Rule 11 & 15 and SB Order No. 14/2015 was a policy
matter and must be taken into faith in consultation with service Association.
v The
checking work of KVPs & NSCs Vide SB Order 06/2016, Addendum dt.
28.04.17 have been transferred from DPA to SBCO was not adhered by the
Circles and after a gap of about 02 years vide Addendum –II dt. 21.01.19 it has
been forcibly entrusted to SBCO with pending work which is highly
objectionable. The Department has also failed to consult with Service
Associations being policy matter at this juncture simultaneously to make good
the shortage of staff.
The statistical datas of
2017-18 read with Annual Report of Department for Savings Scheme accounts were
reported to Directorate vide Association letter No. AIPSBCOEA/CHQ/SB-03/18 Dt.
23.03.18 & 16.04.18 with figures of about 35,67,14,046 accounts with
1,54,882 post offices for justification of additional staff for checking of transactions & vouchers.
Now vide Addendum- II Dt.
21.01.19 the new work of checking and
auditing for KVPs & NSCs w.e.f. 01.07.16 have also been entrusted to SBCO
without any in service training to the staff. The provision of additional staff
have also been considered to manage the work. As per Annaual Report published
by the Department for 2017-18 the KVPs sold in 2016-17, 48,83,849 and in
2017-18 up to Nov. 2017 were 25,36,891, total about 74,20,740 and this additional
work have been entrusted to SBCO without consideration of required staff for
the said work. The datas of NSCs registered with post offices are excluded
with KVPs. The details of KVPs/NSCs issued & discharged from 01.07.16 to up
to date are also not available with SBCO.
Thus the adequate staff in
SBCO for 100% checking of Savings Schemes accounts about 35.67 crores plus
74.20 lakhs for KVPs registered with post offices along with NSCs (Datas not
published in A.R. of the Department)
shall be required for the work of checking
& auditing.
It is stated that this
arrear work of about 2 years also to be entrusted to SBCO for checking which
will take about 12 to 18 months time as and when the present entire staff
(shortage) attend this work by keeping in abeyance of routine work. Thus the
pendency will increase day by day and become unmanageable in future.
It has been noticed by the
Association that checking work of KVPs & NSCs is being done by Postal
Accounts Staff (DAP) on percentile basis that is only about 20% whereas the
SBCO have burden of 100% checking read with SB Order 06/2016 issued vide No.
32-01/2016-SB Dt. 21.01.2019 like other savings schemes.
v In
the sphere of acute shortage of SBCO staff the official position of some
circles for examples are laid down as under for assessment to other remaining
circles facing acute shortage:-
U.P. Circle:
Cadre
|
Sanctioned
strength
|
Shortage
|
PA
|
496
|
110
|
LSG
|
49
|
31
|
HSG
–II
|
14
|
8
|
HSG –I
|
31
|
31
|
Bihar Circle:
Cadre
|
Sanctioned
strength
|
Shortage
|
PA
|
180
|
71
|
LSG
|
18
|
11
|
HSG
–II
|
7
|
1
|
HSG –I
|
10
|
10
|
Tamilnadu Circle:
Cadre
|
Sanctioned
strength
|
Shortage
|
PA
|
374
|
90
|
LSG
|
41
|
26
|
HSG
–II
|
17
|
9
|
HSG –I
|
5
|
4
|
Chhatisgarh Circle:
Cadre
|
Sanctioned
strength strength
|
Vacant
|
PA
|
47
|
21
|
LSG
|
4
|
2
|
Gujarat Circle:
Cadre
|
Sanctioned
strength
|
Shortage
|
PA
|
188
|
88
|
LSG
|
19
|
12
|
HSG
–II
|
4
|
4
|
HSG –I
|
3
|
1
|
Jharkhand Circle:
Cadre
|
Sanctioned
strength
|
Shortage
|
PA
|
74
|
22
|
LSG
|
8
|
7
|
HSG
–II
|
3
|
1
|
HSG –I
|
3
|
2
|
Maharastra Circle:
Cadre
|
Sanctioned
strength
|
Shortage
|
PA
|
507
|
313
|
LSG
|
16
|
14
|
HSG
–II
|
31
|
30
|
HSG –I
|
35
|
35
|
Madhya Pradesh Circle:
Cadre
|
Sanctioned
strength
|
Shortage
|
PA
|
||
LSG
|
11
|
7
|
HSG
–II
|
2
|
1
|
HSG –I
|
2
|
1
|
Bihar Circle:
Cadre
|
Sanctioned
strength
|
Shortage
|
PA
|
||
LSG
|
18
|
14
|
HSG
–II
|
7
|
5
|
HSG –I
|
10
|
10
|
The number of Posts may be upgraded to LSG, HSG II and
HSG I like that done for the General line officials as mentioned in the
AIPSBCOEA-CHQ letter dated 9.7.20 without any reduction of Posts. Our
Association demands for review of establishment according to the revised time
factor in CBS scenario to increase the number of sanctioned strength of all
the SBCO units to the tune of 17500 transactions per month per PA which is the correct justification to carry
out the checking and auditing work effectively without any difficulty. It
is again emphasized to enhance the sanctioned strength while restructuring the
cadre due to the excess quantum of work entrusted to SBCO after the SB Order
14/2015 and all the addendums that followed and the extra work of KVPs and NSCs
as mentioned above because many SBCO units are running in under staffed
position even singly in many places which leads to stagnation of work and
mental stress of the official working there.
As such
the SBCO wing is now entrusted with sole work of auditing of day to day
transactions of POSB and Certificates by the latest orders. This work is being
done by the SBCO on behalf of Ministry of Finance. Now the
Government/Department should take initiative to re-designate the SBCO wing as
POSB Audit wing and grant Audit status to SB Control Organization and treat its
cadre are Auditors and make it as part of Postal Audit office. The status of
the staff of present SBCO should be re-designated as “Senior Auditors”, “ Chief Auditors” ,”Executive
Auditors” and “Chief Executive Auditors”. SBCO is performing all the work on
behalf of Postal Accounts having similar nature of work. Hence as both DAP and
SBCO were formed from the same P & T Audit , SBCO may be amalgamated with
DAP which is our very important demand.
v The Cadre Restructuring may be done based on the number
of accounts justification , Increase in the Sanctioned strength of PA Posts due to entrustment of excess work
after CBS, Role redefining of SBCO for change in the nature of work after GL
integration, Nomenclature change , Change of Controlling authority, Identity of
Audit which is to be maintained and amalgamation with the Postal Accounts as
both the wings were earlier part and parcel of P & T Audit and have similar
work nature as given in detail in both letters of AIPSBCOEA-CHQ dated 9.7.20
,13.7.20 and all our previous letters and memorandum.
The above suggestions
will enable independent functioning of SBCO to perform the work effectively on
the spot without any fear of reprisal
for pointing out the genuine mistakes and detection of frauds spontaneously.
A line of reply is solicited Please.
With
Regards,
Yours
Sincerely,
-Sd-
(SHP. Jasmine Jalal
Begam)
SUGGESTIONS GIVEN TO THE COMMITTEE FOR THE CADRE RESTRUCTURING OF SBCO ON BEHALF OF AIPSBCOEA CHQ:-
Ref. No: AIPSBCOEA/CHQ/Cadre restructure/2020 Dated- 09.07.2020
To,
The Secretary,
Department of Posts,
Dak Bhawan, SansadMarg,
New Delhi – 110 001.
Sub: -Meeting of the
Committee constituted to work out the functional justification w.r.t. the Cadre
Restructuring of Group ‘C’ employees of RMS,SBCO and CO/RO – Reg.
Ref:- Directorate letter No.25-10/2016-PE-I, DOP
(PE-I-Section) dated 07th July, 2020.
Respected
Sir/Madam,
On behalf of
our All India Postal SBCO Employees Association , letters have been written for
implementing the Cadre Restructuring for SBCO vide letter numbers
Ref. No:
AIPSBCOEA/CHQ/Cadre restructure/2019
Dated- 28.08.2019 and 18.5.2020. We thank the administration for
accepting our demand and taking up the issue for implementing the same which
will be very useful for the youngsters of SBCO.
With reference to the above
mentioned letter received from the Directorate, the suggestions and proposal
for the Cadre Restructuring of SBCO is submitted for consideration of the same
.
Shri. J.S. Bhatia Member P & T Board (FD & AF) formulated a
separate manual known as “Postal Manual of SB Control, Pairing & Internal
Check Organisation” for duties of SBCO staff headed by AO ICO(SB) on the
pattern of P& T Audit.
Prior to 1.8.1991, the existence of the SBCO cadres
are as below,
Head Clerk/ JAO/Supervisor SBCO
U.D.C.
L.D.C
Class IV official.
Now according to the justification the following
upgradation may be done.
All SBCO units to have one
LSG Post.
Offices having 1,00,000 to 2,00,000 accounts to have one HSG
–II Post.
Offices having 2,00,000 to 3,00,000 accounts to have one HSG – I Post.
Offices having more than
3,00,000 accounts to have one NF HSG – I Post.
So, all the SBCO units will
have one LSG Post.
All the HSG – II Posts will
have one LSG Post under it.
All the HSG –I Posts will
have one HSG – II Post under it,
according to the number of accounts justification.
Percentage Posts
Increased for General Side:
Before
CR
|
After
CR
|
Increase
%
|
|
LSG
|
4980
|
26494
|
532
|
HSG II
|
1198
|
8579
|
716
|
HSG I
|
1160
|
2123
|
183
|
TOTAL
|
7338
|
37196
|
507
|
Distribution of GROUP ‘C’ POSTS General side After Cadre Restructuring:-
circles
|
HSGI
|
HSGII
|
LSG
|
PA
|
TOTAL
|
HSGI
NFG
|
HSGI
|
Total
HSGI
|
HSGII
Upgraded
From
LSG
And A
class SPMs
|
LSG
For
B
& C POs
|
LSG
others
|
Total
LSG
others
|
PA
|
Total
|
22
|
1160
|
1198
|
4980
|
10089
|
107427
|
235
|
2123
|
2358
|
8579
|
18610
|
7884
|
26494
|
69996
|
107427
|
Total is the same 107427
The number of Posts may be upgraded to LSG, HSG II and
HSG I like that done for the General line officials without any reduction of
Posts. Our Association demands for review of
establishment according to the revised time factor in CBS scenario to increase
the number of sanctioned strength of all the SBCO units to the tune of 17500
transactions per month per PA which is
the correct justification to carry out the checking and auditing work
effectively without any difficulty. It is again emphasized to enhance the
sanctioned strength while restructuring the cadre because many SBCO units are
running in under staffed position even singly in many places which leads to
stagnation of work and mental stress of the official working there.
One time
relaxation may be given in RRs of HSG I and HSG II for SBCO similar to the
Postal and RMS side as the process for the same is going on. In SBCO there are so
many HSG I and HSG II posts lying vacant due to
very few eligible officials in the feeder cadre of LSG posts. This
creates a lot of problems in almost all units wherever the HSG I and HSG II
posts are vacant as the junior officials who have just entered the Department
are forced to look after the duties of the Supervisory (HSG I & HSG II)
Posts and are overburdened. Hence our Association requests that one time
relaxation in RRs of HSG I and HSG II Posts may be given for SBCO officials so
that the eligible officials in LSG posts may be accommodated in the vacant HSG
I and HSG II posts. Also the PA/SBCO will have promotional chances to LSG as a
result of this.
Already letters have been
given regarding this by our Association vide Letter Numbers AIPSBCOEA/CHQ/One
time relaxation of HSG I and HSG II/2020 Dated:
20.1.2020 and 18.5.2020.
The
Association would most
humbly bring to
the kind notice
of the department that
Savings Bank Control Organisation is at
present doing the Audit
work of the
Post Office Savings
Bank Accounts. Hence, it is
requested to change the nomenclature of SBCO officials as “Auditors” – “Junior
Auditors”- “ Senior Auditors” – “Chief Auditors” according to the grade pay –Length of service.
Letters written on behalf of our Association for “Audit
Status” and “Change of role and responsibility of SBCO , Post GL integration “ vide
Letter number Ref. No.: AIPSBCOEA/CHQ/input/Suggestion/Change of role dated- 25.11.2019 and 2.12.2019.
The role of SBCO officials may be redefined accordingly to suit this CBS and GL integration scenario
as written in detail by the Association in the above mentioned letters. The
role of Auditors (SBCO officials) play an important role in the POSB checking/accounting/auditing
which is to be redefined and modified so as to match with the current scenario.
Time and again, our Association is demanding that the SBCO wing should
be brought under the control of Director of Accounts (Postal) for effective
functioning.
Of late an order was issued assigning the work of
NSCs & KVPs to SBCO which was previously done by DAP w.e.f 01.07.2016 vide
SB Order 06/2016 issued vide No.32-01/2016-SB Dt.21.01.2019. In our strong
opinion, an robust internal audit should be mooted out for POSB like various
audit organizations (ie) P & T audit General, Audit Civil Audit, Defence
and Railway Audit, striving for the safety of public money.
In Finacle
the SBCO Auditor’s manual issued by India Post reveals that all the
transactions are to be verified by the SBCO staff or auditor and all SBCO
staff/Auditors have to get login IDs from CEPT, Chennai to view LOT. These
lines are incorporated in page No. 03 of the said manual. Accordingly, the
entire Manual indicates the detective controls by SBCO/Auditor staff. In the
Auditor’s Manual under the head “Detective Controls”-Comparison of Account
number and amount in the voucher with LOT, it has been written as however, the
SBCO staff or Auditor has to verify all the transactions from the vouchers
received from the LOT available in the Finacle.
It is
pertinent to mention that all the financial institutions must have a separate
wing for Checking, Auditing & Accounting to safeguard the public money and
on that’s why the Department has termed SBCO as unique cadre and recruit the
personnel separately..Inter-change of SBCO staff with operative work (Pos)
vice-versa was not allowed.. SBCO is considered as custodian of small savings
business records in order to prevent any untoward incidents of misuse.The
nature of work is of similar type dealing with the POSB Audit and Accounting
and the financial transactions of pay and allowance of employees which are also
accounted through the POSB Accounts only.
In this context, it is a compulsory
requirement that Audit status to SBCO staff should be granted and change of
nomenclature as Auditor in place of PA(SBCO)
and grant of promotions
accordingly: Ultimately SBCO section is dealing entirely with the work of audit
ie. down loading the data from Finacle and voucher checking with most
concentration.
The term
AUDIT defines “an official inspection of an organizations account by an
independent body and it cannot be expected to detect every fraud”. Fortunately
the work presently done by SBCO has still coincided with the definition of
AUDIT. The SBCO cadre is treated as distinct category in the department so far.
POSB is very large banking institution under the Department of Posts having
crores of account holders and multi crore of rupees as investment by the
people. Proper audit to POSB system is a must and inevitable. In our strong
opinion, robust internal audit should, be mooted out in POSB like various audit
organizations (ie) P & T Audit, General Audit ,Civil Audit, Defence and
Railway Audit, for the sake of safety of public money.
It is
pertinent to point out that the duplicate accounting done by SBCO wing has been
abolished with induction of CBS & Finacle in POSB banking operations. As
such the SBCO wing is now entrusted with sole work of auditing of day to day
transactions of POSB and Certificates by the latest orders. This work is being
done by the SBCO on behalf of Ministry of Finance. Now the
Government/Department should take initiative to re-designate the SBCO wing as
POSB Audit wing and grant Audit status to SB Control Organization and treat its
cadre are Auditors and make it as part of Postal Audit office. The status of
the staff of present SBCO should be re-designated as “Junior Auditors” or
“Senior Auditors” and supervisory posts as “Audit Officers”.
The above suggestion
will create an independent cell to perform the work on the spot under the
Postal Audit Office without any fear of reprisal for pointing out the genuine
mistakes and detection of frauds spontaneously.
Recently a committee has
also been constituted for Cadre review/restructuring of Gr ‘C’/Gr ‘B’(Non –Gaz)
of PAOs vide memo dated 05.03.2020 under the chairmanship of Sr. DDG (PAF).
As our Association is already demanding
for bringing the SBCO staff under the Director of Postal Accounts(PAO) the
Cadre restructuring may be done for both SBCO and PAO employees together and
place them together on seniority basis.
A
line of reply is solicited.
With
Regards,
Yours
Sincerely,
-Sd-
(SHP. Jasmine Jalal
Begam)
General Secretary
Copy to:
The Deputy
Director General (Estt)
Department
of Posts,
Dak Bhawan,
SansadMarg,
New Delhi-
110 001.
(SHP. Jasmine Jalal Begam)
General
Secretary
