LETTER TO THE SECRETARY POST REGARDING STOPPAGE OF ABOLITION OF POSTS IN SBCO CADRE AND FILLING UP OF ALL THE VACANT POSTS UP TO THE SANCTIONED STRENGTH:
AIPSBCOEA/CHQ/To stop Abolition of Posts in SBCO Cadre/2021 Dated:13.09.2021
To
The Secretary,
Department of Post,
DakBhawan, Sansad Marg,
New Delhi – 110 001.
Respected Sir,
Sub:
Request to stop Abolition of Posts in SBCO Cadre and fill up all vacancies up
to the
sanctioned strength…..
Ref: 1.AIPSBCOEA/CHQ/Change
of Roles of SBCO/2021 dated 11.03.2021.
2. AIPSBCOEA/CHQ/Filling up of vacancies at SBCO/2021
dated 24.03.2021.
The All India Postal SBCO
Employees Association CHQ would like to bring to the kind notice of the
Honorable Secretary Post about Abolition of Posts in SBCO Cadre in the acute
Staff shortage situation which is leading to many difficulties while performing
the day to day works in SBCO branch and to attend all the additional works
allotted to SBCO officials vide the SB Orders issued from time to time. The
Association suggests the following for filling up of the vacancies in SBCO
cadre in a war foot manner so as to enable smooth functioning of SBCO units
without accumulation of pending due to shortage of staff at almost all the
units and to mainly stop Abolition of Posts.
Additional works
assigned to SBCO:
1.
Checking of KVPs & NSCs:
The checking work of KVPs
& NSCs Vide SB Order 06/2016, Addendum dated 28.04.17 have been
transferred from DPA to SBCO was not adhered by the Circles and after a gap of
about 02 years vide Addendum –II dt. 21.01.19 it was forcibly entrusted to SBCO
with pending work. The Department has also failed to consult with Service
Associations being policy matter at this juncture simultaneously to make good
the shortage of staff. The statistical data of 2017-18 read with Annual Report
of Department for Savings Scheme accounts were reported to Directorate vide
Association letterNo. AIPSBCOEA/CHQ/SB-03/18 Dt. 23.03.18 & 16.04.18 with
figures of about 35,67,14,046 accounts with 1,54,882 post offices for
justification of additional staff for
checking of transactions & vouchers.
Then vide Addendum- II Dt.
21.01.19 the new work of checking and auditing for KVPs & NSCs w.e.f.
01.07.16 have also been entrusted to SBCO without any in service training to
the staff. The provision of additional staff havenot been considered to manage
the work. As per Annual Report published by the Department for 2017-18 the KVPs
sold in 2016-17, 48,83,849 and in 2017-18 up to Nov. 2017 were 25,36,891, total
about 74,20,740 and this additional work have been entrusted to SBCO without
consideration of required staff for the said work. The data of NSCs
registered with post offices are excluded with KVPs. The details of KVPs/NSCs
issued & discharged from 01.07.16 to up to date are also not available with
SBCO.
Thus the adequate staff in
SBCO for 100% checking of Savings Schemes accounts about 35.67 crores plus
74.20 lakhs for KVPs registered with post offices along with NSCs (Data not
published in A.R. of the Department)
shall be required for the work of checking
& auditing.
It was stated by AIPSBCOEA
CHQ that this arrear work of about 2
years also to be entrusted to SBCO for checking which will take about 12 to 18
months time as and when the present entire staff (shortage) attend this work by
keeping in abeyance of routine work. Thus the pendency will increase day by day
and become unmanageable in future.
It has been noticed by the
Association that checking work of KVPs & NSCs is being done by Postal
Accounts Staff (DAP) on percentile basis that is only about 20% whereas the
SBCO have burden of 100% checking read with SB Order 06/2016 issued vide No.
32-01/2016-SB Dt. 21.01.2019 like other savings schemes.
2.
Works assigned as per SB Order 03/2018 dated
12.03.2018:
According to SB Order
03/2018 issued on 12.03.2018 the provision
for 100% verification of transactions by SBCO through MIS server was
introduced, and that is not possible in prevailing under staffed situation
in SBCO . This introduced changes in
the works that was assigned vide the Postal Manual of SB Control Procedure of
Rule 11 & 15 and SB Order No. 14/2015.
3.
Change of Roles of SBCO as per SB Order 4/2021:
Now, the revised set of
roles of SBCO were issued vide the SB Order 4/2021 Superceding the roles
prescribed vide SB Order No. 14/2015 applicable only in case of CBS Post
Offices where CSI is implemented and GLs are integrated. The reply narrating
the ground reality was sent by the AIPSBCOEA CHQ vide letter dated 11.3.2021 w.r.t.
the SB Order 4/2021 dated 08.03.2021.
(i)
Duties assigned to PA(SBCO) as per SB Order 4/2021:
The PA (SBCO) needs to
receive the returns every morning which includes sealed voucher bundles along
with the long book consolidation, documents viz spoiled passbooks for safe
custody, unused cheque leaves, ‘will follow ‘ vouchers etc . The PA (SBCO) is to tally the total of debit and credit
side available on the print out of the “ Long Book Consolidation Reports”
received from the Post Offices with the soft copy of the “Long Book Detailed
Report” respectively , generated and downloaded from Finacle MIS Server for
each post office. The PA(SBCO) is to
perform general check of all the vouchers in addition to verification of each
and every voucher with reference to the Finacle generated common LOT (100%)
checking as prescribed in para 4 and also tally all vouchers received from
concerned Post Office by opening the Long book detailed reports. Checking of Manual corrections made for
Finacle related figures in CSI Daily Account, Checking of unverified Non – Financial entries pending and deleted
transactions of previous day(s), Checking of Office Accounts 0322, 0408, 0409,
0410 and forwarding the extracts of objections relating to HO and SOs to
APM/SPMs , all these works/ checking to
be performed by the PA (SBCO).
(ii)
Duties assigned to Supervisor SBCO as per SB Order
4/2021:
The Supervisor (SBCO) is to
receive the voucher bundles from the designated PA(SBCO) and then assign and
hand over the voucher bundles to SBCO PA (s) according to MDW or availability
of staff and workload. The Supervisor is to carry out all the same checks as
mentioned in Para 4, deposit vouchers amounting to Rs. 1,00,000/- or more
and all the withdrawals including loans and account closure vouchers amounting
to Rs. 50,000/- or more, which are already checked by every SBCO PA. This
is really very hectic as the mentioned checking includes almost all the
transactions of one day for each SOL. Carrying out test checking as above
instead of 5% test checking will be a very tedious work for the Supervisor which will be more than
the work done by all the PAs of that office. The Supervisor has to do
checking and correction of Interest and Balances, checking of consolidations,
finacle office accounts & other transactions, maintain Review registers PA
wise, verify manual corrections, unverified Non-financial entries , pending and
deleted transactions of previous day(s), writing and maintenance of objection
register, unused cheque foils, undelivered / spoiled passbooks, will follow
items, vouchers for inquiry, safe custody of keys, custody and preservation of
records, forwarding the extracts of objections relating to HO and SOs to
APM/SPMs and submitting the monthly progress reports, etc.
4.
Acute staff shortage in SBCO Cadre throughout the
country:
As mentioned in all the
previous letters sent from the AIPSBCOEA CHQ, SBCO is facing acute staff
shortage throughout the country in all the circles. Except very few City units
almost all SBCO units are functioning with 1/3rd sanctioned strength
and even single handed in many units. Moreover there are no regular Supervisors
posted in 80% of SBCO units, in many units a single official is compelled to
perform the duties of both Supervisor and PA. Many of the senior officials have
retired from service whose vacancies are lying unfilled. In this staff
shortage scenario performing 100% checking in addition to the newly added works
of NSC & KVP , and the additional
works as per the SB Order 4/2021 is practically not possible. This will only
lead to pendency of works at SBCO. If Administration wants SBCO to perform all
the works effectively as mentioned in the SB Order 4/2021 dated 08.03.2021, the
staff strength position should be completely concentrated and filled up to the
sanctioned strength and even review the establishment according to the
additional works added to increase the sanctioned strength of all the SBCO
units. A special drive may be conducted by the department to fill up all the
vacancies as an one time measure in SBCO giving top priority.
Posting of Supervisors in SBCO:
The LSG/HSG II/ HSG I posts
are very limited in SBCO and are lying vacant for years together. One time
relaxationin RRs of HSG II & HSG I Posts may be given to fill up all
the Supervisory posts lying vacant at SBCO by relaxing the Recruitment Rules,
for which letter has already been written twice by AIPSBCOEA dated 20.1.2020
&18.5.2020. The Cadre Restructuring of SBCO is still pending which
is to be implemented immediately taking into consideration all the suggestions
given by this Association for solving the issue regarding Vacancies in
Supervisory Posts. Till such timeOfficiating arrangements may be done in
SBCO in line with FR 35 and/or FR-22(I)(a)(i) or as applicable under
departmental rules for handling higher responsibility post. As the work of both
PA SBCO & Supervisor SBCO is specifically distinguished and distinct in the
SB Order 4/2021 dated 08.03.2021 and as 80% of units are not posted with
regular Supervisors,all the Supervisory posts may be filled up as mentioned
above.
To stop Abolition of
PA(SBCO) Posts:
Recently some circles have started the process of
Abolition of PA (SBCO) Posts which are vacant.
This is very much shocking to the Association, due to the reasons
mentioned above in point numbers 1 to 4 regarding Assignment of additional
works, Changes in role and duties of PA(SBCO) & Supervisor SBCO, Acute
shortage of staff in SBCO etc. Hence it is requested to fill all the vacancies
in SBCO up to the sanctioned strength as a one time measure and not to abolish
the PA(SBCO) Posts as Abolition of Posts will decrease the total number of
Posts and burden the existing staff. It will also pave way to pendency of work
in SBCO as already the SBCO staff are striving hard to complete the day to day
work without pending in the present acute shortage staff position.
In Karnataka circle orders for abolition of 27 posts
in the cadre of PA SBCO (Phase II) vide memo No:ESA/1-160/VII dated at
Bengaluru-560 001 the 30.08.2021 in pursuance of the orders contained in
Directorate letter No. 66-24/2013-SPB-I dated 27.07.2016 conveyed vide CO memo
no. R&E/1-23/ADR/2005-08/Abolition dated22.12.2016 was issued. Already
nearly 23 Posts got abolished in Phase I. This will only decrease the total
establishment in SBCO Cadre and burden the existing staff. The day to day work
of SBCO branch will be affected by raising the pendency which will cause undue difficulty
to the administration and the employment opportunity to the future young &
educated generation will be reduced drastically.
Hence, on behalf of AIPSBCOEA CHQ it is requested to
stop the actions related to Abolition of Posts in SBCO Cadre and to streamline
the recruitment of new officials to fill up all the vacant posts up to the
sanctioned strength in SBCO.Moreover there is justification to increase the
sanctioned strength in SBCO Cadre as per the latest works entrusted to SBCO
Vide all the CHQ letters written recently to Directorate.
Suggestions of AIPSBCOEA
CHQ to fill up all vacant posts in SBCO:
1.
This Association suggests to conduct a Special
Drive of Recruitment to fill up all the vacant posts in SBCO Cadre as
Department is concentrating more on SBCO by redefining new roles to SBCO PAs
and Supervisors vide the SB Orders issued recently. Additional works have been
allotted to SBCO Cadre as mentioned above and hence the staff shortage has to
be made good for Spot free performanceas per the expectation of the Department.
2.
Providing PA assistance to all the SBCO units
up to the sanctioned strength as per the SB Order 14/2015.
3.
Posting
40% of officials to SBCO Cadre who are recruited now vide promotions from
Postman to PA to fill up the vacancies in SBCO Cadre throughout the country
in each and every H.O.
4.
Posting
of officials recruited under compassionate ground preferably to SBCO Cadre.
5.
Cadre
Restructuring of SBCO may be done immediately to increase the number of
Supervisory Posts (LSG, HSG II & HSG I) enabling the youngsters to get
their promotions quickly without declining the same.
Hence, on behalf
of AIPSBCOEA CHQ, it is once again requested for causing orders to stop
abolition of Posts in SBCO Cadre and to fill up all the vacancies in SBCO up to
the sanctioned strength by kindly implementing the above mentioned suggestions
at a war footing measure to enable SBCO officials to work as per the
expectation of the Department , SB Orders and Control Procedure without any
practical difficulties.
A line of reply is solicited Please.
With Regards,
-Sd-
SHP. JASMINE JALAL BEGAM
General Secretary
AIPSBCOEA.
Copy to:
1.
The Member (P),
Department
of Post,
DakBhawan,
Sansad Marg,
New Delhi –
110 001.
2.
The Deputy Director General Establishment,
Department
of Post,
DakBhawan,
Sansad Marg,
New Delhi –
110 001.
3.
The Director SR & Legal,
Department
of Post,
DakBhawan,
Sansad Marg,
New Delhi – 110
001. -Sd-
SHP. JASMINE JALAL BEGAM
General Secretary
AIPSBCOEA.
LETTER TO THE SECRETARY POST REGARDING CADRE RESTRUCTURING OF SBCO:
Ref. No: AIPSBCOEA/CHQ/Cadre
restructure of SBCO/2021 Dated- 30.08.2021
To,
The Secretary,
Department of Posts,
DakBhawan, SansadMarg,
New Delhi – 110 001.
Sub: - Regarding Cadre Restructuring of SBCO…
Ref:-1. Directorate letter
No.25-10/2016-PE-I, DOP (PE-I-Section) dated 07th July, 2020.
2. Directorate letter No.25-10/2016-PE-I(PE
– I Section) dated 30th July, 2021.
Respected Sir,
On behalf of our All India
Postal SBCO Employees Association, letters have been written for implementing
the Cadre Restructuring for SBCO vide letter numbers:
Ref. No: AIPSBCOEA/CHQ/Cadre restructure&
Nomenclature change of SBCO/ Dated- 28.08.2019,25.11.2019, 02.12.2019, 18.5.2020,
09.07.2020, 13.07.2020, 30.09.2020 and 29.01.2021.
We thank the administration for accepting our demand
and speeding up the issue for implementing the Cadre restructuring of SBCO which
will be very useful for the youngsters inthe SBCO wing.With
reference to the above mentioned letter received from the Directorate in sl.no.
2, the suggestions regarding proposal for the Cadre Restructuring of SBCO is
submitted for consideration of the same.
Now according to the justification the following upgradation may be
done.
All
SBCO/ICO (SB) units to have one LSG Post irrespective of number of accounts.
Offices
having 1,00,000 to 2,00,000 accounts to have one HSG –II Post.
Offices
having 2,00,000 to 3,00,000 accounts to
have one HSG – I Post.
Offices
having more than 3,00,000 accounts to have one NF HSG – I Post.
So,
all the SBCO/ICO (SB) units will have one LSG Post.
All
the HSG – II Posts will have one LSG Post under it.
All
the HSG –I Posts will have one HSG – II Post under it, according to the number
of accounts justification.
ICO (SB) Units in all the
Regions of each circle to be manned by at least one LSG Post apart from the
regular PA justification for the overall supervision of the unit under the
control of Sr. AO/AO/AAO ICO(SB).
I***Percentage Posts Increased for General Side:
|
Before
CR
|
After
CR
|
Increase
%
|
|
LSG
|
4980
|
26494
|
532
|
|
HSG II
|
1198
|
8579
|
716
|
|
HSG I
|
1160
|
2123+235(NFG)
|
203
|
|
TOTAL
|
7338
|
37431
|
510
|
CR : Cadre Restructuring
II***Distribution of GROUP ‘C’ POSTS General side
after Cadre Restructuring:-
Before Cadre restructuring:-
|
Circles
|
HSG I
|
HSG II
|
LSG
|
PA
|
TOTAL
|
|
22
|
1160
|
1198
|
4980
|
100089
|
107427
|
After Cadre restructuring:-
|
HSG I
NFG
|
HSG I
|
Total
HSG I
|
HSG II
Upgraded from LSG and A class SPMs
|
LSG
for B & C POs
|
LSG
Others
|
Total
LSG Others
|
PA
|
TOTAL
|
|
235
|
2123
|
2358
|
8579
|
18610
|
7884
|
26494
|
69996
|
107427
|
Total is the same before and
after Cadre Restructuring= 107427.
The number of Posts in SBCO wing also may be upgraded
to LSG, HSG II and HSG I like that done for the General line officials without
any reduction of Posts.Our Association demands for review of establishment
according to the revised time factor in CBS scenario to increase the number of
sanctioned strength of all the SBCO units to the tune of 17500 transactions per
month per PA which is the correct justification
to carry out the checking and auditing work effectively without any difficulty.
It is again emphasized to enhance the sanctioned strength while restructuring
the cadre because many SBCO units are running in under staffed position even
singly in many places which leads to stagnation of work and mental stress of
the official working there.
III Percentage Posts to be Increased for SBCO: Example
(Tamil Nadu Circle) :-
|
|
Before
CR
|
After
CR
|
Increase
%
|
|
LSG
|
43
|
81
|
188
|
|
HSG II
|
18
|
58
|
322
|
|
HSG I
|
5
|
39+5
|
880
|
|
TOTAL
|
66
|
183
|
277
|
***As
per I ABOVE % Increase for General side was 510%
As
per III ABOVE % Increase for SBCO expected approximately 277%
10%
of HSG I to be identified as HSG I NFG.
We
expect for 39 HSG I, 4 HSG I (NFG) is justified (one additional post expected).
The Statistics w.r.t Cadre
Restructuring of SBCO vide the Directorate’s Letter dated 30.7.2021 for the
Circles as on 31.03.2021 are as follows:
|
CIRCLES
|
KVP
|
NSC
|
LIVE ACS (Approx)
|
SILENT ACS
|
PA
S W
|
LSG
S W
|
HSG II
S W
|
HSG I
S W
|
|
|
KERALA
|
205568
|
|
9014750
|
|
92
|
62
|
19
|
16
|
1
|
1
|
1
|
0
|
|
|
KARNATAKA
|
|
|
14653679
|
|
165
|
139
|
15
|
8
|
3
|
1
|
3
|
0
|
|
|
ASSAM
|
|
|
8357896
|
|
86
|
61
|
9
|
4
|
2
|
0
|
1
|
0
|
|
|
MADHYA PRADESH
|
1858312
|
2907483
|
12147614
|
9650497
|
158
|
75
|
11
|
7
|
2
|
1
|
2
|
0
|
|
|
BIHAR
|
|
|
15054098
|
|
160
|
131
|
18
|
4
|
7
|
1
|
10
|
0
|
|
|
JHARKHAND
|
2190388
|
1476627
|
10919986
|
|
70
|
54
|
8
|
3
|
3
|
2
|
3
|
1
|
|
|
MAHARASTRA
|
|
|
31721144
|
|
514
|
213
|
16
|
2
|
31
|
1
|
35
|
0
|
|
|
RAJASTHAN
|
1495465
|
1901968
|
10626318
|
9974622
|
163
|
81
|
8
|
3
|
4
|
0
|
2
|
0
|
|
|
ODISSA
|
|
|
15315825
|
|
121
|
41
|
17
|
10
|
4
|
2
|
5
|
3
|
|
|
TAMILNADU
|
|
|
28648652
|
|
369
|
235
|
43
|
23
|
18
|
0
|
5
|
0
|
|
|
WEST BENGAL
|
|
|
35981075
|
|
|
|
27
|
10
|
9
|
0
|
10
|
0
|
|
|
GUJARAT (as on 31.1.2021)
|
|
|
12903975
|
|
147
|
77
|
19
|
9
|
4
|
2
|
3
|
0
|
|
|
AP
|
|
|
15426428
|
|
|
|
|
|
|
|
|
|
|
|
HARYANA
|
1269096
|
1061379
|
5120207
|
|
74
|
53
|
9
|
5
|
5
|
4
|
5
|
0
|
|
|
UP
|
2329296
|
2507725
|
35734680
|
|
484
|
355
|
49
|
22
|
14
|
0
|
35
|
0
|
|
|
Telangana
|
|
|
10241811
|
|
68
|
47
|
3
|
2
|
1
|
0
|
0
|
0
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
The same mechanism mentioned
in *** above may be followed, so that the number of posts are not reduced after
Cadre Restructuring of SBCO.
One time relaxation may be given in
RRs of HSG I and HSG II for SBCO similar to the Postal and RMS side as the
process for the same is going on. In SBCO there are so many HSG I and HSG II posts lying
vacant due to very few eligible officials in the feeder cadre of LSG posts.
This creates a lot of problems in almost all units wherever the HSG I and HSG
II posts are vacant as the junior officials who have just entered the
Department are forced to look after the duties of the Supervisory (HSG I &
HSG II) Posts and are overburdened. Hence our Association requests that one time
relaxation in RRs of HSG I and HSG II Posts may be given for SBCO officials so
that the eligible officials in LSG posts may be accommodated in the vacant HSG
I and HSG II posts. Also the PA/SBCO will have promotional chances to LSG as a
result of this.
Already letters have been
given regarding this by our Association vide Letter Numbers AIPSBCOEA/CHQ/One
time relaxation of HSG I and HSG II/2020 Dated:
20.1.2020 and 18.5.2020.
Time and again, our Association is demanding that the SBCO wing should
be brought under the control of Director of Accounts (Postal) for effective
functioning.
Of late an order was issued assigning the work of
NSCs & KVPs to SBCO which was previously done by DAP w.e.f 01.07.2016 vide
SB Order 06/2016 issued vide No.32-01/2016-SB Dt.21.01.2019, SB Order 34/2020
dated 07.10.2020 and SB Order 4/2021 dated 08.03.2021 were issued in which the
change of role was assigned to SBCO by adding new works according to the GL
Integration scenario. In our strong opinion, an robust internal audit should be
mooted out for POSB like various audit organizations (i.e) P & T audit
General, Audit Civil Audit, Defence and Railway Audit, striving for the safety
of public money.
In Finacle
the SBCO Auditor’s manual issued by India Post reveals that all the
transactions are to be verified by the SBCO staff or auditor and all SBCO
staff/Auditors have to get login IDs from CEPT, Chennai to view LOT. These
lines are incorporated in page No. 03 of the said manual. Accordingly, the
entire Manual indicates the detective controls by SBCO/Auditor staff. In the
Auditor’s Manual under the head “Detective Controls”-Comparison of Account
number and amount in the voucher with LOT, it has been written as however, the
SBCO staff or Auditor has to verify all the transactions from the vouchers
received from the LOT available in the Finacle.
t is
pertinent to mention that all the financial institutions must have a separate
wing for Checking, Auditing & Accounting to safeguard the public money and
on that’s why the Department has termed SBCO as unique cadre and recruit the
personnel separately.Inter-change of SBCO staff with operative work (Pos)
vice-versa was not allowed. SBCO is considered as custodian of small savings
business records in order to prevent any untoward incidents of misuse.The
nature of work is of similar type dealing with the POSB Audit and Accounting
and the financial transactions of pay and allowance of employees which are also
accounted through the POSB Accounts only.The term AUDIT defines “an official
inspection of an organizations account by an independent body and it cannot be
expected to detect every fraud”. Fortunately the work presently done by SBCO
has still coincided with the definition of AUDIT. The SBCO cadre is treated as distinct
category in the department so far. POSB is very large banking institution under
the Department of Posts having crores of account holders and multi crore of
rupees as investment by the people. Proper audit to POSB system is a must and
inevitable.
In this context, it is a compulsory
requirement that Audit status to SBCO staff should be granted and change of
nomenclature as Auditor in place of PA(SBCO) and grant of promotions
accordingly: The Association would most
humbly bring to the kind
notice of the department to change the nomenclature of SBCO officials
as “Auditors” – “Junior Auditors”- “Senior Auditors” – “Chief Auditors” and
“Audit Officers” according to the grade pay –Length of service.
It is also pertinent to point out that
the duplicate accounting done by SBCO wing has been abolished with induction of
CBS & Finacle in POSB banking operations. Ultimately SBCO section is
dealing entirely with the work of audit i.e. down loading the data from Finacle
and voucher checking with most concentration. As such the SBCO wing is now
entrusted with sole work of auditing of day to day transactions of POSB, Certificates
, office accounts, deleted & unverified transactions and manual corrections
by the latest orders. This work is being done by the SBCO on behalf of Ministry
of Finance. Now the Government/Department should take initiative to
re-designate the SBCO wing as POSB Audit wing and grant Audit status to SB
Control Organization and treat its cadre as Auditors and make it as part of
Postal Audit office.
Letters
written on behalf of our Association for “Audit Status” and “Change of role and
responsibility of SBCO, Post GL integration “vide Letternumber Ref. No.:
AIPSBCOEA/CHQ/input/Suggestion/Change of roledated- 25.11.2019 and 2.12.2019.
The above suggestion will create an independent cell to perform the work
on the spot under the Postal Audit Office without any fear of reprisal for
pointing out the genuine mistakes and detection of frauds spontaneously.
A committee has also been
constituted for Cadre review/restructuring of Gr ‘C’/Gr ‘B’(Non –Gaz) of PAOs
vide memo dated 05.03.2020 under the chairmanship of Sr. DDG (PAF). As our
Association is already demanding for bringing the SBCO staff under the Director
of Postal Accounts(PAO); the Cadre restructuring may be done for SBCO by
bringing SBCO under the Control of GM PA & F as both the wings are
performing the same kind of work. Moreover, SBCO is discharging its duties
w.r.t to all the SB Categories as per procedures on behalf of GM PA & F
ONLY at H.O level. So, the change of Control of SBCO to GM PA & F is
inevitable and SBCO staff may be centralized at regional levels for effective
functioning of the Cadre and also to avoid the undue hardships faced by the SBCO
officials during every tenure of their transfers and to work with full
dedication and mental peace.
On
behalf of AIPSBCOEA CHQ, it is requested that Cadre Restructuring may please be
done immediately without any further delay as already its one year since the
proposal has been taken up. This is the only hope for SBCO Cadre to get their
promotions without declining and to pave way for a bright future of SBCO wing
and its employees.
A
line of reply is solicited.
With
Regards,
Yours
Sincerely,
-Sd-
(SHP.
Jasmine Jalal Begam)
General
Secretary
Copy to:
1.
The Member (O),
Department of Posts,
DakBhawan,
SansadMarg,
New Delhi- 110 001.
2.
The Member (P),
Department
of Posts,
DakBhawan,
Sansad Marg,
New Delhi-
110 001.
3.
The Deputy Director General (Estt),
Department of Posts,
DakBhawan, SansadMarg,
New Delhi- 110 001.
4.
The Sr. Deputy Director General (PAF).
Department
of Posts,
DakBhawan,
Sansad Marg,
New Delhi-
110 001.
5.
The Director SR & Legal,
Department of Posts,
DakBhawan, SansadMarg,
New Delhi- 110 001.
-Sd-
(SHP. Jasmine Jalal Begam)
General Secretary
LETTER TO THE SECRETARY POST REGARDING CLARIFICATION OF SB ORDERS 4 AND 9/2021:
Ref.No.AIPSBCOEA-CHQ/Clarification reg SB
Orders 4 & 9/2021 Dated: 18.08.2021
TO
The Secretary,
Department of Post,
DakBhawan, Sansad Marg,
New Delhi- 110 001.
SUB: 1.Clarification regarding SB ORDER 4/2021
DATED 08.03.2021.
2. SB ORDER 9/2021 DATED 30.04.2021 Payments of MIS/SCSS/TD
Accounts
Monthly/Quarterly/Annual interest amount and
maturity value of
MIS/SCSS/TD/RD/NSC/KVP into Account holder’s
Bank account number
by CBS Post Offices.
1. With reference to the subject
cited above, aclarification is sought regarding SB Order 4/2021 on behalf of
AIPSBCOEA:
As per the SB Order 4/2021 dated 08.03.2021 vide Sl. No. 6 (ii) a, b and
c the works regarding Manual corrections made in Finacle, Non-Financial entries
pending and deleted & unverified transactions and Checking of Office
accounts 0322, 0408,0409, & 0410 are to be done by PA SBCO or Supervisor
SBCO. This is leading to confusion among the SBCO staff as to whether the PA
SBCO has to check the three items under 6 (ii) a, b and c or the Supervisor
SBCO has to check the same. A clarification may kindly be issued for the above
checking since a clear decision may not be taken at ground level among staff of
SBCO while practically working and drafting of MDW.
2. With reference to the subject
cited above some suggestions are given regarding SB Order 9/2021 on behalf of
AIPSBCOEA:
The Role of SBCO as per SB Order
9/2021:-
1.
On
receipt of voucher by SBCO, SBCO will generate counter wise report for ECS from
production server for respective offices.
2.
After
generating this report SBCO will tally account number, MICR code available in
counter wise report for ECS with cancelled cheque leaf/copy of first page of
passbook attached with account closure/premature closure form.
3.
SBCO will
also check the Non Zero ECS outward credits office account (SOL ID + 0098) and
ensure that no debits are done without valid credits.
But it has been observed that, in
the ECS reports generated at SBCO the concerned Bank account numbers and MICR
Codes are not available for checking the same as per the Role assigned to SBCO
vide SB Order 9/2021 dated 30.4.2021. Also instead of generating counter wise
ECS report, if SOL ID wise daily consolidated report can be generated by giving
SET ID, it will be very useful to save the time of checking. This is for your
information and necessary action.
A
line of reply is solicited Please.
With
Regards,
-Sd-
(SHP.
JASMINE JALAL BEGAM)
General
Secretary.
Copy
To:- 1. The Senior DDG (FS),
Department of Post,
DakBhawan,
Sansad Marg,
New Delhi- 110 001.
2. The Director SR &
Welfare,
Department of Post,
DakBhawan,
Sansad Marg,
New Delhi- 110 001.
-Sd-
(SHP.
JASMINE JALAL BEGAM)
General
Secretary.
ITEMS DISCUSSED ON BEHALF OF AIPSBCOEA in the Federal Executive Meeting:-
Comrades,
The
Federal Executive Meeting to be held at NFPEHQ, 1st Floor North
Avenue Post Office Building, New Delhi-110001 from 11.00 AM o 17.08.2021, under the President ship of
Comrade P.V. Rajendran and Secretary General
Comrade R. N. Parashar.
The
items to be discussed in the meeting on behalf of the All India Postal SBCO
Employees Association:-
1.
The
All India Postal SBCO Employees Association to be included in the RJCM in all
the Circles on rotation basis along with the Admin union and Postal Accounts as
the fifth member of the body. The RJCM was constituted before 2010 by which
time AIPSBCOEA was not formed. But after 2010, as AIPSBCOEA is also a wing
under the Federation affiliated with NFPE , AIPSBCOEA should be given a chance
on rotation basis along with the Admin union and the Postal Accounts in the
RJCM regularly in all the Circles in a systematic manner.
2.
Cadre
Restructuring to be done as early as possible ( immediately) for SBCO as per
the suggestions given by the AIPSBCOEA CHQ , for which information regarding
Name of HPO/GPO, Status of HPO, Total number of Live Accounts as on 31.3.2021,
Grade of SBCO was sought vide Directorate letter No.25-10/2016-PE-I (PE –I
Section) dated 30th July ,2021.
3.
SBCO
to be brought under the control of GM PA & F with nomenclature change.
4.
Any
new proposals, schemes, SB Orders whenever introduced regarding any particular
wing of the Department of Post , the concerned representatives of the Association
to be called for discussion before implementation.
5.
A
drive for Recruitments to be conducted as an one time measure to fill up all
the vacant posts in all cadres including SBCO up to the sanctioned strength
which will be a solution for many of the staff side problems.
6.
The “very Good” bench mark for MACPs to be
relaxed as it is the usual financial up gradation for completing 10, 20 &
30 years of service. The denial of MACP when LSG promotions are declined is not correct , as LSG promotion is in no way
connected with the regular financial up gradation under MACP for completing 10,
20 & 30 years of service . So, the financial up gradation under MACP should
be allowed either the officials accept or decline their LSG promotion.
7.
One
time relaxation in RRs of HSG II & HSG I posts to fill up all the
Supervisory posts in SBCO cadre.
8.
Inter
Circle transfer requests to be expedited in a systematic and quick manner to
relieve the officials in time in all the Circles.
9.
SBCO
officials not to be brought under contributory negligence in fraud cases as
they are in no way connected with the monetary transactions done at the
counter. SBCO is purely doing the work
of Audit only the next day (or) when they receive the returns after the
transactions are completed at the counters . So, the money misappropriated to
be recovered only from the primary offenders i.e. the maker-checker and not
from the innocent officials in the name of subsidiary offenders. For any lapses
in the work the CCS Conduct Rules may be applied for punishments. Hence SBCO
officials should not be brought under contributory negligence.
10. SBCO officials to be permitted
for writing the PRS Group B Exams.
11. Immunity from transfers to be
granted to the Circle Office Bearers of
AIPSBCOEA in Circles like UP, MP, Assam, Odisha, Telangana as per the
Directorate’s letter Nos. 69-18/70-SPB-I Dt.23.03.1973 & 02.01.1974 and No. X-12/1/2019-SPB-II Dt. 03rd
June 2020. In spite of writing several letters to the concerned circles and
Directorate the above Circle office bearers of AIPSBCOEA are not yet granted
immunity from transfer to the Head quarter.
Letter from AIPSBCOEA CHQ dated
16.8.201 (enclosed).
With Regards,
-Sd-
SHP. JASMINE JALAL BEGAM
General Secretary
AIPSBCOEA.
