LETTER TO THE SECRETARY POST REGARDING STOPPAGE OF ABOLITION OF POSTS IN SBCO CADRE AND FILLING UP OF ALL THE VACANT POSTS UP TO THE SANCTIONED STRENGTH:
AIPSBCOEA/CHQ/To stop Abolition of Posts in SBCO Cadre/2021 Dated:13.09.2021
To
The Secretary,
Department of Post,
DakBhawan, Sansad Marg,
New Delhi – 110 001.
Respected Sir,
Sub: Request to stop Abolition of Posts in SBCO Cadre and fill up all vacancies up to the
sanctioned strength…..
Ref: 1.AIPSBCOEA/CHQ/Change of Roles of SBCO/2021 dated 11.03.2021.
2. AIPSBCOEA/CHQ/Filling up of vacancies at SBCO/2021 dated 24.03.2021.
The All India Postal SBCO Employees Association CHQ would like to bring to the kind notice of the Honorable Secretary Post about Abolition of Posts in SBCO Cadre in the acute Staff shortage situation which is leading to many difficulties while performing the day to day works in SBCO branch and to attend all the additional works allotted to SBCO officials vide the SB Orders issued from time to time. The Association suggests the following for filling up of the vacancies in SBCO cadre in a war foot manner so as to enable smooth functioning of SBCO units without accumulation of pending due to shortage of staff at almost all the units and to mainly stop Abolition of Posts.
Additional works assigned to SBCO:
1. Checking of KVPs & NSCs:
The checking work of KVPs & NSCs Vide SB Order 06/2016, Addendum dated 28.04.17 have been transferred from DPA to SBCO was not adhered by the Circles and after a gap of about 02 years vide Addendum –II dt. 21.01.19 it was forcibly entrusted to SBCO with pending work. The Department has also failed to consult with Service Associations being policy matter at this juncture simultaneously to make good the shortage of staff. The statistical data of 2017-18 read with Annual Report of Department for Savings Scheme accounts were reported to Directorate vide Association letterNo. AIPSBCOEA/CHQ/SB-03/18 Dt. 23.03.18 & 16.04.18 with figures of about 35,67,14,046 accounts with 1,54,882 post offices for justification of additional staff for checking of transactions & vouchers.
Then vide Addendum- II Dt. 21.01.19 the new work of checking and auditing for KVPs & NSCs w.e.f. 01.07.16 have also been entrusted to SBCO without any in service training to the staff. The provision of additional staff havenot been considered to manage the work. As per Annual Report published by the Department for 2017-18 the KVPs sold in 2016-17, 48,83,849 and in 2017-18 up to Nov. 2017 were 25,36,891, total about 74,20,740 and this additional work have been entrusted to SBCO without consideration of required staff for the said work. The data of NSCs registered with post offices are excluded with KVPs. The details of KVPs/NSCs issued & discharged from 01.07.16 to up to date are also not available with SBCO.
Thus the adequate staff in SBCO for 100% checking of Savings Schemes accounts about 35.67 crores plus 74.20 lakhs for KVPs registered with post offices along with NSCs (Data not published in A.R. of the Department) shall be required for the work of checking & auditing.
It was stated by AIPSBCOEA CHQ that this arrear work of about 2 years also to be entrusted to SBCO for checking which will take about 12 to 18 months time as and when the present entire staff (shortage) attend this work by keeping in abeyance of routine work. Thus the pendency will increase day by day and become unmanageable in future.
It has been noticed by the Association that checking work of KVPs & NSCs is being done by Postal Accounts Staff (DAP) on percentile basis that is only about 20% whereas the SBCO have burden of 100% checking read with SB Order 06/2016 issued vide No. 32-01/2016-SB Dt. 21.01.2019 like other savings schemes.
2. Works assigned as per SB Order 03/2018 dated 12.03.2018:
According to SB Order 03/2018 issued on 12.03.2018 the provision for 100% verification of transactions by SBCO through MIS server was introduced, and that is not possible in prevailing under staffed situation in SBCO . This introduced changes in the works that was assigned vide the Postal Manual of SB Control Procedure of Rule 11 & 15 and SB Order No. 14/2015.
3. Change of Roles of SBCO as per SB Order 4/2021:
Now, the revised set of roles of SBCO were issued vide the SB Order 4/2021 Superceding the roles prescribed vide SB Order No. 14/2015 applicable only in case of CBS Post Offices where CSI is implemented and GLs are integrated. The reply narrating the ground reality was sent by the AIPSBCOEA CHQ vide letter dated 11.3.2021 w.r.t. the SB Order 4/2021 dated 08.03.2021.
(i) Duties assigned to PA(SBCO) as per SB Order 4/2021:
The PA (SBCO) needs to receive the returns every morning which includes sealed voucher bundles along with the long book consolidation, documents viz spoiled passbooks for safe custody, unused cheque leaves, ‘will follow ‘ vouchers etc . The PA (SBCO) is to tally the total of debit and credit side available on the print out of the “ Long Book Consolidation Reports” received from the Post Offices with the soft copy of the “Long Book Detailed Report” respectively , generated and downloaded from Finacle MIS Server for each post office. The PA(SBCO) is to perform general check of all the vouchers in addition to verification of each and every voucher with reference to the Finacle generated common LOT (100%) checking as prescribed in para 4 and also tally all vouchers received from concerned Post Office by opening the Long book detailed reports. Checking of Manual corrections made for Finacle related figures in CSI Daily Account, Checking of unverified Non – Financial entries pending and deleted transactions of previous day(s), Checking of Office Accounts 0322, 0408, 0409, 0410 and forwarding the extracts of objections relating to HO and SOs to APM/SPMs , all these works/ checking to be performed by the PA (SBCO).
(ii) Duties assigned to Supervisor SBCO as per SB Order 4/2021:
The Supervisor (SBCO) is to receive the voucher bundles from the designated PA(SBCO) and then assign and hand over the voucher bundles to SBCO PA (s) according to MDW or availability of staff and workload. The Supervisor is to carry out all the same checks as mentioned in Para 4, deposit vouchers amounting to Rs. 1,00,000/- or more and all the withdrawals including loans and account closure vouchers amounting to Rs. 50,000/- or more, which are already checked by every SBCO PA. This is really very hectic as the mentioned checking includes almost all the transactions of one day for each SOL. Carrying out test checking as above instead of 5% test checking will be a very tedious work for the Supervisor which will be more than the work done by all the PAs of that office. The Supervisor has to do checking and correction of Interest and Balances, checking of consolidations, finacle office accounts & other transactions, maintain Review registers PA wise, verify manual corrections, unverified Non-financial entries , pending and deleted transactions of previous day(s), writing and maintenance of objection register, unused cheque foils, undelivered / spoiled passbooks, will follow items, vouchers for inquiry, safe custody of keys, custody and preservation of records, forwarding the extracts of objections relating to HO and SOs to APM/SPMs and submitting the monthly progress reports, etc.
4. Acute staff shortage in SBCO Cadre throughout the country:
As mentioned in all the previous letters sent from the AIPSBCOEA CHQ, SBCO is facing acute staff shortage throughout the country in all the circles. Except very few City units almost all SBCO units are functioning with 1/3rd sanctioned strength and even single handed in many units. Moreover there are no regular Supervisors posted in 80% of SBCO units, in many units a single official is compelled to perform the duties of both Supervisor and PA. Many of the senior officials have retired from service whose vacancies are lying unfilled. In this staff shortage scenario performing 100% checking in addition to the newly added works of NSC & KVP , and the additional works as per the SB Order 4/2021 is practically not possible. This will only lead to pendency of works at SBCO. If Administration wants SBCO to perform all the works effectively as mentioned in the SB Order 4/2021 dated 08.03.2021, the staff strength position should be completely concentrated and filled up to the sanctioned strength and even review the establishment according to the additional works added to increase the sanctioned strength of all the SBCO units. A special drive may be conducted by the department to fill up all the vacancies as an one time measure in SBCO giving top priority.
Posting of Supervisors in SBCO:
The LSG/HSG II/ HSG I posts are very limited in SBCO and are lying vacant for years together. One time relaxationin RRs of HSG II & HSG I Posts may be given to fill up all the Supervisory posts lying vacant at SBCO by relaxing the Recruitment Rules, for which letter has already been written twice by AIPSBCOEA dated 20.1.2020 &18.5.2020. The Cadre Restructuring of SBCO is still pending which is to be implemented immediately taking into consideration all the suggestions given by this Association for solving the issue regarding Vacancies in Supervisory Posts. Till such timeOfficiating arrangements may be done in SBCO in line with FR 35 and/or FR-22(I)(a)(i) or as applicable under departmental rules for handling higher responsibility post. As the work of both PA SBCO & Supervisor SBCO is specifically distinguished and distinct in the SB Order 4/2021 dated 08.03.2021 and as 80% of units are not posted with regular Supervisors,all the Supervisory posts may be filled up as mentioned above.
To stop Abolition of PA(SBCO) Posts:
Recently some circles have started the process of Abolition of PA (SBCO) Posts which are vacant. This is very much shocking to the Association, due to the reasons mentioned above in point numbers 1 to 4 regarding Assignment of additional works, Changes in role and duties of PA(SBCO) & Supervisor SBCO, Acute shortage of staff in SBCO etc. Hence it is requested to fill all the vacancies in SBCO up to the sanctioned strength as a one time measure and not to abolish the PA(SBCO) Posts as Abolition of Posts will decrease the total number of Posts and burden the existing staff. It will also pave way to pendency of work in SBCO as already the SBCO staff are striving hard to complete the day to day work without pending in the present acute shortage staff position.
In Karnataka circle orders for abolition of 27 posts in the cadre of PA SBCO (Phase II) vide memo No:ESA/1-160/VII dated at Bengaluru-560 001 the 30.08.2021 in pursuance of the orders contained in Directorate letter No. 66-24/2013-SPB-I dated 27.07.2016 conveyed vide CO memo no. R&E/1-23/ADR/2005-08/Abolition dated22.12.2016 was issued. Already nearly 23 Posts got abolished in Phase I. This will only decrease the total establishment in SBCO Cadre and burden the existing staff. The day to day work of SBCO branch will be affected by raising the pendency which will cause undue difficulty to the administration and the employment opportunity to the future young & educated generation will be reduced drastically.
Hence, on behalf of AIPSBCOEA CHQ it is requested to stop the actions related to Abolition of Posts in SBCO Cadre and to streamline the recruitment of new officials to fill up all the vacant posts up to the sanctioned strength in SBCO.Moreover there is justification to increase the sanctioned strength in SBCO Cadre as per the latest works entrusted to SBCO Vide all the CHQ letters written recently to Directorate.
Suggestions of AIPSBCOEA CHQ to fill up all vacant posts in SBCO:
1. This Association suggests to conduct a Special Drive of Recruitment to fill up all the vacant posts in SBCO Cadre as Department is concentrating more on SBCO by redefining new roles to SBCO PAs and Supervisors vide the SB Orders issued recently. Additional works have been allotted to SBCO Cadre as mentioned above and hence the staff shortage has to be made good for Spot free performanceas per the expectation of the Department.
2. Providing PA assistance to all the SBCO units up to the sanctioned strength as per the SB Order 14/2015.
3. Posting 40% of officials to SBCO Cadre who are recruited now vide promotions from Postman to PA to fill up the vacancies in SBCO Cadre throughout the country in each and every H.O.
4. Posting of officials recruited under compassionate ground preferably to SBCO Cadre.
5. Cadre Restructuring of SBCO may be done immediately to increase the number of Supervisory Posts (LSG, HSG II & HSG I) enabling the youngsters to get their promotions quickly without declining the same.
Hence, on behalf of AIPSBCOEA CHQ, it is once again requested for causing orders to stop abolition of Posts in SBCO Cadre and to fill up all the vacancies in SBCO up to the sanctioned strength by kindly implementing the above mentioned suggestions at a war footing measure to enable SBCO officials to work as per the expectation of the Department , SB Orders and Control Procedure without any practical difficulties.
A line of reply is solicited Please.
With Regards,
-Sd-
SHP. JASMINE JALAL BEGAM
General Secretary
AIPSBCOEA.
Copy to:
1. The Member (P),
Department of Post,
DakBhawan, Sansad Marg,
New Delhi – 110 001.
2. The Deputy Director General Establishment,
Department of Post,
DakBhawan, Sansad Marg,
New Delhi – 110 001.
3. The Director SR & Legal,
Department of Post,
DakBhawan, Sansad Marg,
New Delhi – 110
001. -Sd-
SHP. JASMINE JALAL BEGAM
General Secretary
AIPSBCOEA.
LETTER TO THE SECRETARY POST REGARDING CADRE RESTRUCTURING OF SBCO:
Ref. No: AIPSBCOEA/CHQ/Cadre restructure of SBCO/2021 Dated- 30.08.2021
To,
The Secretary,
Department of Posts,
DakBhawan, SansadMarg,
New Delhi – 110 001.
Sub: - Regarding Cadre Restructuring of SBCO…
Ref:-1. Directorate letter No.25-10/2016-PE-I, DOP (PE-I-Section) dated 07th July, 2020.
2. Directorate letter No.25-10/2016-PE-I(PE – I Section) dated 30th July, 2021.
Respected Sir,
On behalf of our All India Postal SBCO Employees Association, letters have been written for implementing the Cadre Restructuring for SBCO vide letter numbers:
Ref. No: AIPSBCOEA/CHQ/Cadre restructure& Nomenclature change of SBCO/ Dated- 28.08.2019,25.11.2019, 02.12.2019, 18.5.2020, 09.07.2020, 13.07.2020, 30.09.2020 and 29.01.2021.
We thank the administration for accepting our demand and speeding up the issue for implementing the Cadre restructuring of SBCO which will be very useful for the youngsters inthe SBCO wing.With reference to the above mentioned letter received from the Directorate in sl.no. 2, the suggestions regarding proposal for the Cadre Restructuring of SBCO is submitted for consideration of the same.
Now according to the justification the following upgradation may be done.
All SBCO/ICO (SB) units to have one LSG Post irrespective of number of accounts.
Offices having 1,00,000 to 2,00,000 accounts to have one HSG –II Post.
Offices having 2,00,000 to 3,00,000 accounts to have one HSG – I Post.
Offices having more than 3,00,000 accounts to have one NF HSG – I Post.
So, all the SBCO/ICO (SB) units will have one LSG Post.
All the HSG – II Posts will have one LSG Post under it.
All the HSG –I Posts will have one HSG – II Post under it, according to the number of accounts justification.
ICO (SB) Units in all the Regions of each circle to be manned by at least one LSG Post apart from the regular PA justification for the overall supervision of the unit under the control of Sr. AO/AO/AAO ICO(SB).
I***Percentage Posts Increased for General Side:
|
|
Before CR |
After CR |
Increase % |
|
LSG |
4980 |
26494 |
532 |
|
HSG II |
1198 |
8579 |
716 |
|
HSG I |
1160 |
2123+235(NFG) |
203 |
|
TOTAL |
7338 |
37431 |
510 |
CR : Cadre Restructuring
II***Distribution of GROUP ‘C’ POSTS General side after Cadre Restructuring:-
Before Cadre restructuring:-
|
Circles |
HSG I |
HSG II |
LSG |
PA |
TOTAL |
|
22 |
1160 |
1198 |
4980 |
100089 |
107427 |
After Cadre restructuring:-
|
HSG I NFG |
HSG I |
Total HSG I |
HSG II Upgraded from LSG and A class SPMs |
LSG for B & C POs |
LSG Others |
Total LSG Others |
PA |
TOTAL |
|
235 |
2123 |
2358 |
8579 |
18610 |
7884 |
26494 |
69996 |
107427 |
Total is the same before and after Cadre Restructuring= 107427.
The number of Posts in SBCO wing also may be upgraded to LSG, HSG II and HSG I like that done for the General line officials without any reduction of Posts.Our Association demands for review of establishment according to the revised time factor in CBS scenario to increase the number of sanctioned strength of all the SBCO units to the tune of 17500 transactions per month per PA which is the correct justification to carry out the checking and auditing work effectively without any difficulty. It is again emphasized to enhance the sanctioned strength while restructuring the cadre because many SBCO units are running in under staffed position even singly in many places which leads to stagnation of work and mental stress of the official working there.
III Percentage Posts to be Increased for SBCO: Example (Tamil Nadu Circle) :-
|
|
Before CR |
After CR |
Increase % |
|
LSG |
43 |
81 |
188 |
|
HSG II |
18 |
58 |
322 |
|
HSG I |
5 |
39+5 |
880 |
|
TOTAL |
66 |
183 |
277 |
***As per I ABOVE % Increase for General side was 510%
As per III ABOVE % Increase for SBCO expected approximately 277%
10% of HSG I to be identified as HSG I NFG.
We expect for 39 HSG I, 4 HSG I (NFG) is justified (one additional post expected).
The Statistics w.r.t Cadre Restructuring of SBCO vide the Directorate’s Letter dated 30.7.2021 for the Circles as on 31.03.2021 are as follows:
|
CIRCLES |
KVP |
NSC |
LIVE ACS (Approx) |
SILENT ACS |
PA S W |
LSG S W |
HSG II S W |
HSG I S W |
|
||||
|
KERALA |
205568 |
|
9014750 |
|
92 |
62 |
19 |
16 |
1 |
1 |
1 |
0 |
|
|
KARNATAKA |
|
|
14653679 |
|
165 |
139 |
15 |
8 |
3 |
1 |
3 |
0 |
|
|
ASSAM |
|
|
8357896 |
|
86 |
61 |
9 |
4 |
2 |
0 |
1 |
0 |
|
|
MADHYA PRADESH |
1858312 |
2907483 |
12147614 |
9650497 |
158 |
75 |
11 |
7 |
2 |
1 |
2 |
0 |
|
|
BIHAR |
|
|
15054098 |
|
160 |
131 |
18 |
4 |
7 |
1 |
10 |
0 |
|
|
JHARKHAND |
2190388 |
1476627 |
10919986 |
|
70 |
54 |
8 |
3 |
3 |
2 |
3 |
1 |
|
|
MAHARASTRA |
|
|
31721144 |
|
514 |
213 |
16 |
2 |
31 |
1 |
35 |
0 |
|
|
RAJASTHAN |
1495465 |
1901968 |
10626318 |
9974622 |
163 |
81 |
8 |
3 |
4 |
0 |
2 |
0 |
|
|
ODISSA |
|
|
15315825 |
|
121 |
41 |
17 |
10 |
4 |
2 |
5 |
3 |
|
|
TAMILNADU |
|
|
28648652 |
|
369 |
235 |
43 |
23 |
18 |
0 |
5 |
0 |
|
|
WEST BENGAL |
|
|
35981075 |
|
|
|
27 |
10 |
9 |
0 |
10 |
0 |
|
|
GUJARAT (as on 31.1.2021) |
|
|
12903975 |
|
147 |
77 |
19 |
9 |
4 |
2 |
3 |
0 |
|
|
AP |
|
|
15426428 |
|
|
|
|
|
|
|
|
|
|
|
HARYANA |
1269096 |
1061379 |
5120207 |
|
74 |
53 |
9 |
5 |
5 |
4 |
5 |
0 |
|
|
UP |
2329296 |
2507725 |
35734680 |
|
484 |
355 |
49 |
22 |
14 |
0 |
35 |
0 |
|
|
Telangana |
|
|
10241811 |
|
68 |
47 |
3 |
2 |
1 |
0 |
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
The same mechanism mentioned in *** above may be followed, so that the number of posts are not reduced after Cadre Restructuring of SBCO.
One time relaxation may be given in RRs of HSG I and HSG II for SBCO similar to the Postal and RMS side as the process for the same is going on. In SBCO there are so many HSG I and HSG II posts lying vacant due to very few eligible officials in the feeder cadre of LSG posts. This creates a lot of problems in almost all units wherever the HSG I and HSG II posts are vacant as the junior officials who have just entered the Department are forced to look after the duties of the Supervisory (HSG I & HSG II) Posts and are overburdened. Hence our Association requests that one time relaxation in RRs of HSG I and HSG II Posts may be given for SBCO officials so that the eligible officials in LSG posts may be accommodated in the vacant HSG I and HSG II posts. Also the PA/SBCO will have promotional chances to LSG as a result of this.
Already letters have been given regarding this by our Association vide Letter Numbers AIPSBCOEA/CHQ/One time relaxation of HSG I and HSG II/2020 Dated: 20.1.2020 and 18.5.2020.
Time and again, our Association is demanding that the SBCO wing should be brought under the control of Director of Accounts (Postal) for effective functioning.
Of late an order was issued assigning the work of NSCs & KVPs to SBCO which was previously done by DAP w.e.f 01.07.2016 vide SB Order 06/2016 issued vide No.32-01/2016-SB Dt.21.01.2019, SB Order 34/2020 dated 07.10.2020 and SB Order 4/2021 dated 08.03.2021 were issued in which the change of role was assigned to SBCO by adding new works according to the GL Integration scenario. In our strong opinion, an robust internal audit should be mooted out for POSB like various audit organizations (i.e) P & T audit General, Audit Civil Audit, Defence and Railway Audit, striving for the safety of public money.
In Finacle the SBCO Auditor’s manual issued by India Post reveals that all the transactions are to be verified by the SBCO staff or auditor and all SBCO staff/Auditors have to get login IDs from CEPT, Chennai to view LOT. These lines are incorporated in page No. 03 of the said manual. Accordingly, the entire Manual indicates the detective controls by SBCO/Auditor staff. In the Auditor’s Manual under the head “Detective Controls”-Comparison of Account number and amount in the voucher with LOT, it has been written as however, the SBCO staff or Auditor has to verify all the transactions from the vouchers received from the LOT available in the Finacle.
t is pertinent to mention that all the financial institutions must have a separate wing for Checking, Auditing & Accounting to safeguard the public money and on that’s why the Department has termed SBCO as unique cadre and recruit the personnel separately.Inter-change of SBCO staff with operative work (Pos) vice-versa was not allowed. SBCO is considered as custodian of small savings business records in order to prevent any untoward incidents of misuse.The nature of work is of similar type dealing with the POSB Audit and Accounting and the financial transactions of pay and allowance of employees which are also accounted through the POSB Accounts only.The term AUDIT defines “an official inspection of an organizations account by an independent body and it cannot be expected to detect every fraud”. Fortunately the work presently done by SBCO has still coincided with the definition of AUDIT. The SBCO cadre is treated as distinct category in the department so far. POSB is very large banking institution under the Department of Posts having crores of account holders and multi crore of rupees as investment by the people. Proper audit to POSB system is a must and inevitable.
In this context, it is a compulsory requirement that Audit status to SBCO staff should be granted and change of nomenclature as Auditor in place of PA(SBCO) and grant of promotions accordingly: The Association would most humbly bring to the kind notice of the department to change the nomenclature of SBCO officials as “Auditors” – “Junior Auditors”- “Senior Auditors” – “Chief Auditors” and “Audit Officers” according to the grade pay –Length of service.
It is also pertinent to point out that the duplicate accounting done by SBCO wing has been abolished with induction of CBS & Finacle in POSB banking operations. Ultimately SBCO section is dealing entirely with the work of audit i.e. down loading the data from Finacle and voucher checking with most concentration. As such the SBCO wing is now entrusted with sole work of auditing of day to day transactions of POSB, Certificates , office accounts, deleted & unverified transactions and manual corrections by the latest orders. This work is being done by the SBCO on behalf of Ministry of Finance. Now the Government/Department should take initiative to re-designate the SBCO wing as POSB Audit wing and grant Audit status to SB Control Organization and treat its cadre as Auditors and make it as part of Postal Audit office.
Letters written on behalf of our Association for “Audit Status” and “Change of role and responsibility of SBCO, Post GL integration “vide Letternumber Ref. No.: AIPSBCOEA/CHQ/input/Suggestion/Change of roledated- 25.11.2019 and 2.12.2019.
The above suggestion will create an independent cell to perform the work on the spot under the Postal Audit Office without any fear of reprisal for pointing out the genuine mistakes and detection of frauds spontaneously.
A committee has also been constituted for Cadre review/restructuring of Gr ‘C’/Gr ‘B’(Non –Gaz) of PAOs vide memo dated 05.03.2020 under the chairmanship of Sr. DDG (PAF). As our Association is already demanding for bringing the SBCO staff under the Director of Postal Accounts(PAO); the Cadre restructuring may be done for SBCO by bringing SBCO under the Control of GM PA & F as both the wings are performing the same kind of work. Moreover, SBCO is discharging its duties w.r.t to all the SB Categories as per procedures on behalf of GM PA & F ONLY at H.O level. So, the change of Control of SBCO to GM PA & F is inevitable and SBCO staff may be centralized at regional levels for effective functioning of the Cadre and also to avoid the undue hardships faced by the SBCO officials during every tenure of their transfers and to work with full dedication and mental peace.
On behalf of AIPSBCOEA CHQ, it is requested that Cadre Restructuring may please be done immediately without any further delay as already its one year since the proposal has been taken up. This is the only hope for SBCO Cadre to get their promotions without declining and to pave way for a bright future of SBCO wing and its employees.
A line of reply is solicited.
With Regards,
Yours Sincerely,
-Sd-
(SHP. Jasmine Jalal Begam)
General Secretary
Copy to:
1. The Member (O),
Department of Posts,
DakBhawan, SansadMarg,
New Delhi- 110 001.
2. The Member (P),
Department of Posts,
DakBhawan, Sansad Marg,
New Delhi- 110 001.
3. The Deputy Director General (Estt),
Department of Posts,
DakBhawan, SansadMarg,
New Delhi- 110 001.
4. The Sr. Deputy Director General (PAF).
Department of Posts,
DakBhawan, Sansad Marg,
New Delhi- 110 001.
5.
The Director SR & Legal,
Department of Posts,
DakBhawan, SansadMarg,
New Delhi- 110 001.
-Sd-
(SHP. Jasmine Jalal Begam)
General Secretary
LETTER TO THE SECRETARY POST REGARDING CLARIFICATION OF SB ORDERS 4 AND 9/2021:
Ref.No.AIPSBCOEA-CHQ/Clarification reg SB Orders 4 & 9/2021 Dated: 18.08.2021
TO
The Secretary,
Department of Post,
DakBhawan, Sansad Marg,
New Delhi- 110 001.
SUB: 1.Clarification regarding SB ORDER 4/2021 DATED 08.03.2021.
2. SB ORDER 9/2021 DATED 30.04.2021 Payments of MIS/SCSS/TD Accounts
Monthly/Quarterly/Annual interest amount and maturity value of
MIS/SCSS/TD/RD/NSC/KVP into Account holder’s Bank account number
by CBS Post Offices.
1. With reference to the subject cited above, aclarification is sought regarding SB Order 4/2021 on behalf of AIPSBCOEA:
As per the SB Order 4/2021 dated 08.03.2021 vide Sl. No. 6 (ii) a, b and c the works regarding Manual corrections made in Finacle, Non-Financial entries pending and deleted & unverified transactions and Checking of Office accounts 0322, 0408,0409, & 0410 are to be done by PA SBCO or Supervisor SBCO. This is leading to confusion among the SBCO staff as to whether the PA SBCO has to check the three items under 6 (ii) a, b and c or the Supervisor SBCO has to check the same. A clarification may kindly be issued for the above checking since a clear decision may not be taken at ground level among staff of SBCO while practically working and drafting of MDW.
2. With reference to the subject cited above some suggestions are given regarding SB Order 9/2021 on behalf of AIPSBCOEA:
The Role of SBCO as per SB Order 9/2021:-
1. On receipt of voucher by SBCO, SBCO will generate counter wise report for ECS from production server for respective offices.
2. After generating this report SBCO will tally account number, MICR code available in counter wise report for ECS with cancelled cheque leaf/copy of first page of passbook attached with account closure/premature closure form.
3. SBCO will also check the Non Zero ECS outward credits office account (SOL ID + 0098) and ensure that no debits are done without valid credits.
But it has been observed that, in the ECS reports generated at SBCO the concerned Bank account numbers and MICR Codes are not available for checking the same as per the Role assigned to SBCO vide SB Order 9/2021 dated 30.4.2021. Also instead of generating counter wise ECS report, if SOL ID wise daily consolidated report can be generated by giving SET ID, it will be very useful to save the time of checking. This is for your information and necessary action.
A line of reply is solicited Please.
With Regards,
-Sd-
(SHP. JASMINE JALAL BEGAM)
General Secretary.
Copy To:- 1. The Senior DDG (FS),
Department of Post,
DakBhawan, Sansad Marg,
New Delhi- 110 001.
2. The Director SR & Welfare,
Department of Post,
DakBhawan, Sansad Marg,
New Delhi- 110 001.
-Sd-
(SHP. JASMINE JALAL BEGAM)
General Secretary.
ITEMS DISCUSSED ON BEHALF OF AIPSBCOEA in the Federal Executive Meeting:-
Comrades,
The Federal Executive Meeting to be held at NFPEHQ, 1st Floor North Avenue Post Office Building, New Delhi-110001 from 11.00 AM o 17.08.2021, under the President ship of Comrade P.V. Rajendran and Secretary General Comrade R. N. Parashar.
The items to be discussed in the meeting on behalf of the All India Postal SBCO Employees Association:-
1. The All India Postal SBCO Employees Association to be included in the RJCM in all the Circles on rotation basis along with the Admin union and Postal Accounts as the fifth member of the body. The RJCM was constituted before 2010 by which time AIPSBCOEA was not formed. But after 2010, as AIPSBCOEA is also a wing under the Federation affiliated with NFPE , AIPSBCOEA should be given a chance on rotation basis along with the Admin union and the Postal Accounts in the RJCM regularly in all the Circles in a systematic manner.
2. Cadre Restructuring to be done as early as possible ( immediately) for SBCO as per the suggestions given by the AIPSBCOEA CHQ , for which information regarding Name of HPO/GPO, Status of HPO, Total number of Live Accounts as on 31.3.2021, Grade of SBCO was sought vide Directorate letter No.25-10/2016-PE-I (PE –I Section) dated 30th July ,2021.
3. SBCO to be brought under the control of GM PA & F with nomenclature change.
4. Any new proposals, schemes, SB Orders whenever introduced regarding any particular wing of the Department of Post , the concerned representatives of the Association to be called for discussion before implementation.
5. A drive for Recruitments to be conducted as an one time measure to fill up all the vacant posts in all cadres including SBCO up to the sanctioned strength which will be a solution for many of the staff side problems.
6. The “very Good” bench mark for MACPs to be relaxed as it is the usual financial up gradation for completing 10, 20 & 30 years of service. The denial of MACP when LSG promotions are declined is not correct , as LSG promotion is in no way connected with the regular financial up gradation under MACP for completing 10, 20 & 30 years of service . So, the financial up gradation under MACP should be allowed either the officials accept or decline their LSG promotion.
7. One time relaxation in RRs of HSG II & HSG I posts to fill up all the Supervisory posts in SBCO cadre.
8. Inter Circle transfer requests to be expedited in a systematic and quick manner to relieve the officials in time in all the Circles.
9. SBCO officials not to be brought under contributory negligence in fraud cases as they are in no way connected with the monetary transactions done at the counter. SBCO is purely doing the work of Audit only the next day (or) when they receive the returns after the transactions are completed at the counters . So, the money misappropriated to be recovered only from the primary offenders i.e. the maker-checker and not from the innocent officials in the name of subsidiary offenders. For any lapses in the work the CCS Conduct Rules may be applied for punishments. Hence SBCO officials should not be brought under contributory negligence.
10. SBCO officials to be permitted for writing the PRS Group B Exams.
11. Immunity from transfers to be granted to the Circle Office Bearers of AIPSBCOEA in Circles like UP, MP, Assam, Odisha, Telangana as per the Directorate’s letter Nos. 69-18/70-SPB-I Dt.23.03.1973 & 02.01.1974 and No. X-12/1/2019-SPB-II Dt. 03rd June 2020. In spite of writing several letters to the concerned circles and Directorate the above Circle office bearers of AIPSBCOEA are not yet granted immunity from transfer to the Head quarter.
Letter from AIPSBCOEA CHQ dated 16.8.201 (enclosed).
With Regards,
-Sd-
SHP. JASMINE JALAL BEGAM
General Secretary
AIPSBCOEA.
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