LETTER TO THE SECRETARY POST FOR CADRE RESTRUCTURING OF SBCO AND CHANGE OF CONTROL OF SBCO TO GM PA & F :
Ref: AIPSBCOEA/CHQ/Cadre restructure& Change of Control to GM PA&F/2021 Dt-29.1.2021
To,
The Secretary ,
Department of Posts,
DakBhawan, SansadMarg,
New Delhi – 110 001.
Sub: -Cadre Restructuring of SBCO& Change of Control of SBCO to GM PA & F – Reg.
Ref:-1. Directorate letter No.25-10/2016-PE-I, DOP (PE-I-Section) dated 07th July, 2020.
2. Directorate letter No. Y-38/1/2020- PE-II, DOP (Establishment Division) Dated 24thSep ,
2020.
3. AIPSBCOEA/CHQ/Cadre restructure/2020 dated 30.09.2020.
Respected Sir/Madam,
On behalf of the All India Postal SBCO Employees Association , letters have been written for approval of the Cadre Restructuring for SBCO vide letter numbers Ref. No: AIPSBCOEA/CHQ/Cadre restructure/2019 Dated- 28.08.2019 and 18.5.2020. We thank the administration for accepting our demand to approve the same which will be very useful for the youngsters of SBCO.
Our Association’s letters regarding suggestions of Cadre restructuring of SBCO dated 9.7.2020 and 13.7.2020 (Copies enclosed) were sent in which the earlier formation of SBCO , its purpose , nature of work and future role, Change of nomenclature, Change of Administrative Control were elaborated.
With reference to the above mentioned letter 2 received from the Directorate, regarding Restructuring of Postal Accounts Office (PAOs) DAPs in view of CSI Implementation – Minutes of 2nd Meeting held on 11th Sept, 2020 and now as the Cadre restructuring of PAO is in a final stage;some additional suggestions of AIPSBCOEA for the Cadre Restructuring of SBCO and bringing the SBCO wing under the control of DAP (GM PA & F) is submitted for consideration of the same as both SBCO and DAP were part of the AG P&T earlier and then bifurcated.
Our Association would like to bring to the kind notice of the Department that a detailed letter citing the reasons for the change of Nomenclature of SBCO as “AUDITORS” and bringing SBCO under the control of GM PAF was already sent on 25.11.2019 & 30.9.2020.
Again Letters were written on behalf of our Association for “Change of Nomenclature as Auditors” and “Change of role and responsibility of SBCO , Post GL integration “ vide Letter number Ref. No.: AIPSBCOEA/CHQ/input/Suggestion/Change of role dated- 25.11.2019 and 2.12.2019.
CHANGE OF NOMENCLATURE AS AUDITORS–AND BRINGING SBCO UNDER THE CONTROL OF GM PAF :
The SBCO and ICO(SB) branches were introduced in the Department of Posts bifurcating from Accountant General , Posts & Telegraph as per the order of AG P & T No. Admn. III/5(S)4A- KWiii/2806 Dated at Simla the 31st March 1964. The aim of the bifurcation was to transfer of Audit and Accounting work to the HPO. Since then, SBCO has been performing the Audit and Account functions of the various POSB categories of accounts involving crores of Rupees of lacs of Depositors.
The Savings Bank Control Organisation was set up w.e.f 01.01.1960 with the approval of AG P & T, CAG and Ministry of Finance to ensure an On-Spot Checking over the work of Small Savings Schemes for audit & accounting, vouchers checking & reconciliation work vested within AG P&T which has its own separate identity other than existing PA Cadre in the Department being their nature of duties identical to the Audit & Accounts wing.
Through an Act of amendment by Nodal Ministry (Ministry of Finance) Small savings Audit & accounting work was transferred from the Audit office to the Post Office in 1964 with formation of new nomenclature as “SBCO”.
On similar lines the Account wing was also introduced in the Department of Posts w.e.f01.04.76 in the form of Office of Director of Accounts (Postal).
Both the wings were previously part of AG P & T.
Shri. J.S. Bhatia Member P & T Board (FD & AF) formulated a separate manual known as “Postal Manual of SB Control, Pairing & Internal Check Organisation” for duties of SBCO staff headed by AO ICO(SB) on the pattern of P& T Audit.
Prior to 1.8.1991, the existence of the SBCO cadres are as below,
Head Clerk/ JAO/Supervisor SBCO
U.D.C.
L.D.C
Class IV official
The role of SBCO officials may be redefined accordingly to suit this CBS and GL integration scenario as written in detail by the Association in the above mentioned letters. The role of Auditors (SBCO officials) play an important role in the POSB checking/accounting/auditing which is to be redefined and modified so as to match with the current scenario.
The administrative control of SBCO to be changed from the Superintendent of Post offices to the GM PAF which is our long lasting demand to work more effectively and independently.
Time and again, our Association is demanding that the SBCO wing should be brought under the control of Director of Accounts (Postal) for effective functioning as both the wings are performing the same nature of work and bifurcated from the AG P&T only. Of late an order was issued assigning the work of NSCs & KVPs to SBCO which was previously done by DAP w.e.f 01.07.2016 vide SB Order 06/2016 issued vide No.32-01/2016-SB Dt.21.01.2019. In our strong opinion, an robust internal audit should be mooted out for POSB like various audit organizations (ie) P & T audit General, Audit Civil Audit, Defence and Railway Audit, striving for the safety of public money.
In Finacle the SBCO Auditor’s manual issued by India Post reveals that all the transactions are to be verified by the SBCO staff or auditor and all SBCO staff/Auditors have to get login IDs from CEPT, Chennai to view LOT. These lines are incorporated in page No. 03 of the said manual. Accordingly, the entire Manual indicates the detective controls by SBCO/Auditor staff. In the Auditor’s Manual under the head “Detective Controls”-Comparison of Account number and amount in the voucher with LOT, it has been written as however, the SBCO staff or Auditor has to verify all the transactions from the vouchers received from the LOT available in the Finacle.
In this context, it is a compulsory requirement that change of nomenclature as Auditor in place of PA(SBCO) . Ultimately SBCO section is dealing entirely with the work of audit ie. down loading the data from Finacle and voucher checking with most concentration.
The term AUDIT defines “an official inspection of an organizations account by an independent body and it cannot be expected to detect every fraud”. Fortunately the work presently done by SBCO has still coincided with the definition of AUDIT. The SBCO cadre is treated as distinct category in the department so far. POSB is very large banking institution under the Department of Posts having crores of account holders and multi crore of rupees as investment by the people. Proper audit to POSB system is a must and inevitable. In our strong opinion, robust internal audit should, be mooted out in POSB like various audit organizations (ie) P & T Audit, General Audit ,Civil Audit, Defence and Railway Audit, for the sake of safety of public money.
SBCO is performing all the work on behalf of Postal Accounts having similar nature ofwork. Hence as both DAP and SBCO were formed from the same P & T Audit , SBCO may be brought under the control of DAP which is our very important demand.
v It is pertinent to point out that the duplicate accounting done by SBCO wing has been abolished with induction of CBS &Finacle in POSB banking operations. As such the SBCO wing is now entrusted with sole work of auditing of day to day transactions of POSB and Certificates by the latest orders. This work is being done by the SBCO on behalf of Postal Accounts at all the Head Post Offices.Now the Government/Department should take initiative to re-designate the SBCO wing as POSB Audit wing and rename its cadre as Auditors and make it as part of Postal Audit office. The nomenclature of the staff of present SBCO should be re-designated as “Auditors”, “Senior Auditors”, “ Chief Auditors”,”Executive Auditors” and “Chief Executive Auditors” as per the cadre/pay levels. It is repeated again that SBCO is performing all the work on behalf of Postal Accounts having similar nature of work. Hence as both DAP and SBCO were formed from the same P & T Audit , SBCO may be brought under the control of GM PAF which is our very important demand.
v The Cadre Restructuring may be done based on the number of accounts justification , Increase in the Sanctioned strength of PA Posts due to entrustment of excess work after CBS, Role redefining of SBCO for change in the nature of work after GL integration, Nomenclature change , Change of Controlling authority of SBCO to GM PAF as both the wings were earlier part and parcel of P & T Audit and have similar work nature as given in detail in both letters of AIPSBCOEA-CHQ dated 9.7.20 ,13.7.20 , 30.9.2020 and all our previous letters and memorandum.
The above suggestions will create an independent cell to perform the work on the spot without any fear of reprisal for pointing out the genuine mistakes and detection of frauds spontaneously.
With Regards,
Yours Sincerely,
-Sd-
(SHP. Jasmine Jalal Begam)
General Secretary
Copy To:-
1. The Member (P),
Department of Post,
DakBhawan,SansadMarg,
New Delhi- 110 001.
2. The Senior DDG PA & F,
Department of Post,
DakBhawan,SansadMarg,
New Delhi- 110 001.
3. Asst. Director General PA (Admin),
Department of Posts,
DakBhawan, SansadMarg,
New Delhi – 110 001.
4. The Director SR & Legal,
Department of Post,
DakBhawan, SansadMarg,
New Delhi- 110 001.
-Sd-
(SHP. Jasmine Jalal Begam)
General Secretary
LETTER TO THE SECRETARY POST REGARDING NON GRANT OF IMMUNITY FROM TRANSFER TO Circle Office Bearers:
Ref.No.: AIPSBCOEA/CHQ/Non granting of Immunity from transfer/2020 Dt-27.01.2021.
To
The Secretary,
Department of Post,
DakBhawan, SansadMarg,
Subject:- Regarding Non-granting of immunity from transfer to the Circle Office Bearers of
AIPSBCOEA …
Reference:-1.Directorate letter Nos.69-18/70-SPB-I Dt. 07.12.1970 and 69-52/72-SPB-I Dt.23.03.1973 and
02.01.1974.&No. X-12/1/2019-SPB-II Dt. 03rd June 2020.
2. AIPSBCOEA/CHQ/Relief of women employee/2020 Dated- 20.05.2020 to CPMG Assam Circle.
3. AIPSBCOEA/CHQ/C/S-U.P. Circle/2020 Dated : 15.06.2020 to PMG, Lucknow HQRegion Uttar
Pradesh Circle.
4. AIPSBCOEA/CHQ/Immunity from transfer/M.P/2020 Dated:5.9.19, 3.12.19, 13.2.20,
15.7.20 &27.8.2020 to CPMG Madhya Pradesh Circle.
5. AIPSBCOEA/CHQ/With-holding RT 2020 for SBCO officials/2020 dated- 01.09.2020 to CPMG Telangana Circle.(7 officials were transferred in which 5 were transferred under interest of service without completion of tenure as if punished).
6.
AIPSBCOEA/CHQ/Withholding RT 2020 for SBCO officials/2020 of the Telangana Circle
dated-04.09.2020&07.10.2020 to the Secretary Post.
7.AIPSBCOEA/CHQ/Cluster
formation –Telangana circle/2020 Dated- 07.10.2020 to the Secretary
Post.
8. AIPSBCOEA/CHQ/Immunity from transfer/2020 dated 16.12.2020 to CPMG, Odisha Circle.
Respected Sir,
On behalf of the All India Postal SBCO Employees Association CHQ, it is brought to the kind notice of the honorable Secretary Post that many of our Circle Office Bearers are not granted immunity from transfer. Most of such cases were already brought to the notice of the Directorate. Once again the details of the cases are given below for a kind intervention and issuance of necessary instructions to the Circle Heads of ( Assam, Uttar Pradesh, Madhya Pradesh, Telangana, Odisha ):
Smt.Rekha Swami, Circle Secretary of Madhya Pradesh Circle working at Vidisha HO seeking immunity from transfer to Head Quarter. Being a lady Circle Secretary , she is facing many difficulties in balancing her personal, official and union Activities due to non-grant of immunity from transfer.
Shri.Krishna KumarAhirwar, Circle Treasurer of Madhya Pradesh Circle working at Hoshangabad HOseeking immunity from transfer to Head Quarter. The monitoring of subscription and financial matters of the Association is badly affected due to non-availability of Treasurer at the Head quarter.
Shri.ShrikanthMallick, Circle Secretary of Odisha Circle working at Cuttack GPO and Circle Treasurer Shri. AlokaMallickworking at Jaipur HO are not yet transferred to the Circle Headquarters under immunity inspite of repeated representations from the Circle Association to the Regional/Circle Head. The total union activities of the Circle is affected due to non-availability of the Circle Office Bearers at Head quarter.
One Smt. PallabiBaniaNathAssistant Circle Secretary of Assam Circle working in MangaldoiHO , Darang Division Tezpur Assam Circle is not yet relieved to join the Circle Office under attachment since one year.Being a lady Office Bearer of the Association and a single parent of two children she is unable to perform the Association’s activities and manage her family due to her absence at Head quarter.
Shri.DheerajShukla , Circle Secretary of UP Circle working at SitapurHO seeking immunity from transfer to Head Quarter. UP is a vast Circle and coordinating with all the members of the Association, organizing Programs & performing the activities of the Association is very difficult due to non-grant of immunity from transfer to the Circle Secretary.
Shri.Kishan Singh, Circle Secretary Telangana Circle and Shri. Ravi Ranjan Circle President of TelanganaCirlce were transferred vide Rotational transfer order dated 31.8.20 of Telangana Circle even without completion of tenure in the name of interest of service. Both of them have obeyed the orders and joined the new place of transfer despite their personal , official and Association wise hard ships.Hence they may be transferred to the Head quarter in this RT 2021 to avoid undue difficulties in performing the Association’s activities.
On behalf of the All India Postal SBCO Employees Association, all the above issues regarding non grant of immunity from transfer to the Circle Office Bearers of the Association were even highlighted in the memorandum sent to Directorate dated 09.03.2020. This is against the Directorate’s orders dated 07.12.1970 , 23.03.1973 and 02.01.1974& 03.06.2020.
The activities and functioning of the Association is very much affected due to non- availability of the Circle Office Bearers at the Circle Headquarters. Hence , the Honorable Secretary Post may kindly look into the matter immediately and issue favorable orders/instructions to the Circle Headsto transfer the Circle Office Bearers of AIPSBCOEA to the Circle Headquarters under immunity grounds which is the need of the hour for the smooth functioning of the Association.
A line of reply is solicited Please.
With Regards,
-Sd-
(SHP. JASMINE JALAL BEGAM)
General Secretary.
Copy To:-
The Director SR & Legal,
Department of Post,
DakBhawan, SansadMarg, New Delhi – 110 001.
LETTER TO THE Chief Postmaster General, Gujarat Circle regarding acceptance of declination of LSG promotion in SBCO Cadre:
Ref.No.: AIPSBCOEA/CHQ/LSG Promotion of SBCO Officials/2020 Dt-05.01.2021.
To
The Chief Postmaster General,
Gujarat Circle, Khanpur,
Ahmedabad,
Subject:- Regarding LSG Promotion of SBCO Officials and Non Consideration of their Declinations…
Reference:-1.Cirlce Office, Ahmedabad memo no. STA/18-41/2020 dated 21.12.2020.
2. Letter No. Staff/2-24/2020 issued by the O/o the PMG, North Gujarat Region
dated 29.12.2020.
3. Letter No. STA/2-11/17 from the O/o the PMG, South Gujarat Region dated at
Vadodara -02, the 28.12.2020.
Respected Sir/Madam,
On behalf of the All India Postal SBCO Employees Association CHQ, it is brought to the kind notice of the honorable Chief Postmaster General, Gujarat Circle regarding the LSG Promotional Orders issued vide the References cited above. It is shocking that the Officials are being forced to join the Promotional postings inspite of their unwillingness to join the new Promotional posts by giving Declinations. The Postmaster Generals of both North and South Gujarat Regions have issued letters by giving timeline to join the new Promotional Posts and to report Compliance. This is against the Natural Justice as all the Officials will not be in a position to accept the Promotions.
Many Officials usually will not be in a situation to accept the Promotions due to several Personal and general reasons . They or their family members may have health issues and under treatment for the same at the already established place, ( or) the place of Promotional posting may be very far from their original place of posting where they would have established themselves in all ways and not in a position to move out in the mid way ( or) they may face monetary loss by joining the new Promotional Post . Hence rejecting the option of Declination is not an act of humanity as the Promotions should be in all ways favorable and cause an uplift in the career of the Officials and not be a Punishment to them causing a set back in their career.
Hence ,on behalf of the AIPSBCOEA CHQ it is requested that the respected Chief Postmaster General, Gujarat Circle shallconsider the representations of the SBCO Officials regarding places of posting if any or accept the Declinations of the Officials for not willing to join the new Posts of Promotions keeping in mind welfare of the Officials and their family members during this Pandemic spread situation.
A line of reply is solicited Please.
With Regards,
-Sd-
(SHP. JASMINE JALAL BEGAM)
General Secretary.
LETTER TO THE Postmaster General North Gujarat Region regarding acceptance of declination of LSG promotion in SBCO Cadre:
Ref.No.: AIPSBCOEA/CHQ/LSG Promotion of SBCO Officials/2020 Dt-05.01.2021.
To
The Postmaster General,
North Gujarat Region,
Ahmedabad- 380 004.
Subject:- Regarding LSG Promotion of SBCO Officials and Non Consideration of their Declinations…
Reference:-1.Cirlce Office, Ahmedabad memo no. STA/18-41/2020 dated 21.12.2020.
2. Letter No. Staff/2-24/2020 issued by the O/o the PMG, North Gujarat Region
dated 29.12.2020.
3. Letter No. STA/2-11/17 from the O/o the PMG, South Gujarat Region dated at
Vadodara -02, the 28.12.2020.Respected Sir/Madam,
On behalf of the All India Postal SBCO Employees Association CHQ, it is brought to the kind notice of the respected Postmaster General, NorthGujarat Regionregarding the LSG Promotional Orders issued vide the References cited above. It is shocking that the Officials are being forced to join the Promotional postings inspite of their unwillingness to join the new Promotional posts by giving Declinations. The Postmaster Generals of both North and South Gujarat Regions have issued letters by giving timeline to join the new Promotional Posts and to report Compliance. This is against the Natural Justice as all the Officials will not be in a position to accept the Promotions.
Many Officials usually will not be in a situation to accept the Promotions due to several Personal and general reasons . They or their family members may have health issues and under treatment for the same at the already established place, ( or) the place of Promotional posting may be very far from their original place of posting where they would have established themselves in all ways and not in a position to move out in the mid way ( or) they may face monetary loss by joining the new Promotional Post . Hence rejecting the option of Declination is not an act of humanity as the Promotions should be in all ways favorable and cause an uplift in the career of the Officials and not be a Punishment to them causing a set back in their career.
Hence ,on behalf of the AIPSBCOEA CHQ it is requested that the respected Postmaster General, North Gujarat Regionshallconsider the representations of the SBCO Officials regarding places of posting if any or accept the Declinations of the Officials for not willing to join the new Posts of Promotions keeping in mind welfare of the Officials and their family members during this Pandemic spread situation.
A line of reply is solicited Please.
With Regards,
-Sd-
(SHP. JASMINE JALAL BEGAM)
General Secretary.
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