LETTER TO THE CPMG DELHI CIRCLE FOR CORRECTIONS IN THE INTER CIRCLE TRANSFER LIST:
Ref.No .: AIPSBCOEA/CHQ/inter circle transfer list correction/2020 Dt-11.11.2020.
To
The Chief Postmaster General,
Delhi Circle,
110001.
Subject:- Regarding corrections in the inward list of inter circle transfer…
Reference:- 1. Lr . No. Staff/R-38/3-21/Circle Cadre/2020 from O/o the CPMG Delhi Circle dated 9.11.2020.
2. Lr. No. STA/50-5/IC/MH Circle/2020 from O/o the CPMG, Maharastra Circle dated
03.11.2020. (letter enclosed)
Respected Madam,
On behalf of the All India Postal SBCO Employees Association , it is brought to the kind notice of the honorable Chief Postmaster General, Delhi Circle that some corrections are to be incorporated in the inward transfer list of inter circle transfer for the SBCO officials transferred from Maharastra circle to Delhi circle.
As per the memo issued by the Chief Postmaster General Delhi Cirlce dated 9.11.2020 there are 6 officials under SBCO cadre , in which one Shri. Shailesh kumar Roy is identified under OBC(OC) Category but he is purely a UR (OC) candidate. Hence instead of Shri. Shailesh kumar Roy who is wrongly brought under OBC(OC) category of Maharastra Circle one Shri. Nadeem Khan who is coming under the OBC(OC) category may be included in the inward list of Delhi Cirlce vide the reference 2 cited above.
Also another official Swarna Ranjan Prakash shown in the inward list of Delhi Circle from Maharastra Circle has requested for inter circle transfer from Maharastra Circle to Bihar Circle and not Delhi Circle. This official’s name is shown by mistake in the outward list of Maharastra Cirlce to Delhi Circle instead of Bihar Cirlce.
Hence it is requested to the respected Chief Postmaster General that the above two corrections may please be made to include the Official Shri. Nadeem Khan in OBC(OC) Category instead of Shri. Shailesh Kumar Roy who is UR(OC) Category and to remove the name of Shri. Swarna Ranjan Prakash who has requested for Bihar Circle and not Delhi Circle .
A line of reply is solicited Please.
With Regards,
-Sd-
(SHP. JASMINE JALAL BEGAM)
General Secretary.
LETTER TO CPMG MAHARASTRA CIRCLE FOR CORRECTIONS IN INTER CIRCLE TRANSFER LIST:
Ref.No .: AIPSBCOEA/CHQ/inter circle transfer list correction/2020 Dt-11.11.2020.
To
The Chief Postmaster General,
Maharastra Circle,
Mumbai – 400 001.
Subject:- Regarding corrections in the inward list of inter circle transfer…
Reference:- 1. Lr . No. Staff/R-38/3-21/Circle Cadre/2020 from O/o the CPMG Delhi Circle dated 9.11.2020.
2. Lr. No. STA/50-5/IC/MH Circle/2020 from O/o the CPMG, Maharastra Circle dated
25.8.2020 & 03.11.2020. (letter enclosed)
Respected Madam,
On behalf of the All India Postal SBCO Employees Association CHQ, it is brought to the kind notice of the honorable Chief Postmaster General, Maharastra Circle that some corrections are to be incorporated in the outward transfer list of inter circle transfer of the SBCO officials transferred from Maharastra circle to Delhi circle.
As per the memo issued by the Chief Postmaster General Maharastra Cirlce dated 25.08.2020 there are 4 officials under SBCO cadre , in which one Shri. Shailesh kumar Roy is identified under OBC(OC) Category but he is purely a UR (OC) candidate. Hence instead of Shri. Shailesh kumar Roy who is wrongly brought under OBC(OC) category of Maharastra Circle one Shri. Nadeem Khan who is coming under the OBC(OC) category may be included by correcting the category in the outward list of Maharastra Cirlce vide the reference 2 cited above dated 25.8.2020.
Also one official Swarna Ranjan Prakash shown in the outward list of Maharastra Circle to Delhi Circle(dated 25.8.20) has requested for inter circle transfer from Maharastra Circle to Bihar Circle and not Delhi Circle. This official’s name is shown by mistake in the outward list of Maharastra Cirlce to Delhi Circle instead of Bihar Cirlce. Another official Shri. Bijay kumar Mandal who is also shown for transfer to Delhi circle ( in letter dated 3.11.20) has requested for transfer to Bihar circle only .
The outward list of inter circle transfers dated 03.11.2020 issued by the CPMG Maharastra circle is probably not communicated to Delhi Circle in which the category of Shri. Nadeem khan is corrected to OBC(OC) , but in the inward list of Delhi circle still Shri Nadeem khan’s name is not included, instead the name of Shri. Shailesh kumar Roy is included who is wrongly identified under OBC(OC) Category. Hence the corrected list may kindly be sent to Delhi Circle for inclusion of Shri. Nadeem khan in OBC(OC) category instead of Shri. Shailesh kumar Roy who is UR(OC) Candidate.
Hence it is requested to the respected Chief Postmaster General that the above three corrections may please be made to include the Official Shri. Nadeem Khan in OBC(OC) Category instead of Shri. Shailesh Kumar Roy who is UR(OC) Category , to remove the names of Shri. Swarna Ranjan Prakash and Shri. Bijay kumar Mandal who have requested for Bihar Circle and not Delhi Circle . And to send the corrected fresh list to Delhi circle for early release of the same at Delhi Circle.
A line of reply is solicited Please.
With Regards,
-Sd-
(SHP. JASMINE JALAL BEGAM)
General Secretary.
LETTER TO CPMG RAJASTHAN CIRCLE FOR PAYMENT OF SALARY DURING INDUCTION TRAINING PERIOD FOR SBCO:
Ref.No .: AIPSBCOEA/CHQ/salary payment for induction training/2020 Dt-12.11.2020.
To
The Chief Postmaster General,
Rajasthan Circle,
Jaipur – 302 004.
Subject:- Regarding payment of salary during the induction training period to SBCO officials…
Reference:- 1. Directorate Letter Nos. 60-9/2010-SPB-I dated 10.11.2010, 30.12.2010 & 09.03.2011.
Respected Sir/Madam,
On behalf of the All India Postal SBCO Employees Association CHQ, it is brought to the kind notice of the honorable Chief Postmaster General, Rajasthan Circle that the SBCO officials recruited in the year 2010 were paid only stipend instead of salary for the induction training period . The officials were assigned work prior to their induction training itself. Hence as per the Directorate’s orders mentioned in the above reference the officials are eligible for their salary during the period of induction training. This is also very clear and straight as per the order No. Staff/9-Union –Item/2017 dated 22.07.2020. Since 9 years have passed , orders may please be issued at the earliest for Salary payment to all the SBCO officials of 2010 Batch who underwent their induction training during May ‘2011 and joined service thereafter during July ‘2011 and were paid only stipend by then.
A line of reply is solicited Please.
With Regards,
-Sd-
(SHP. JASMINE JALAL BEGAM)
General Secretary.
RESOLUTIONS OF CWC HELD ON 29.10.2020 THROUGH VIDEO CONFERENCE:
Ref. No.: AIPSBCOEA/CHQ/Resolutions/2020 dt- 02.11.2020
To
The Secretary,
Department of Posts,
Dak Bhawan, Sansad Marg,
New Delhi – 110 001.
Sub: Regarding the Resolutions passed unanimously in the CWC held on 29.10.2020
through video conferencing...
Respected Sir,
Our Association is constrained to note that no action was taken upon the genuine demands of SBCO cadre even though they were already submitted to the Directorate several times i.e. on 18.9.19 , 5.11.19 , 17.1.20 & 9.3.20. Non consideration of even single demand is causing unrest and agony among the staff. In the Central Working Committee Meeting of our Association held on 29.10.20 the house came to a conclusion unanimously to pass the following resolutions to solve the problems faced by SBCO cadre and the officials. It was decided by majority of the members and the house that if the following resolutions are not taken up by the Department to resolve the same, the SBCO employees will not have any other option except to go on agitational programmes which were already postponed due to the pandemic spread.
RESOLUTIONS:
1. Change in Nomenclature and Change of Administrative control of SBCO to GM PAF:
The SBCO section is dealing with the work of audit only (ie) downloading the datas from Finacle and voucher checking with utmost concentration. The term AUDIT defines “an official inspection of an organizations account by an independent body and it cannot be expected to detect every fraud”. Fortunately the work presently done by SBCO has coincided with the definition of AUDIT . SBCO cadre are called as distinct category according to the department, in other words independent body. POSB is very large banking institution under the Department of Posts having crores of account holders and multi crore of rupees as investment by the people. Proper audit to POSB system is inevitable. In our strong opinion , an robust internal audit should, be mooted out in POSB like various audit organizations (ie) P & T audit General, Audit Civil Audit, Defence and Railway Audit, taking in account of safety of public money.
Hence the nomenclature of SBCO officials can be redesignated as Auditors, senior Auditors, chief Auditors, executive Auditors and chief executive Auditors starting from the entry level , LSG, HSGII, HSGI and NF HSGI posts.
Now the Government/Department should take initiative to declare the SBCO as SB audit organization and its cadres as Audit and cause order the GM PA & F as controlling authority straightaway delinking powers of Divisional Heads and Postmasters of HO over SBCO. Letter already written by the Association AIPSBCOEA/CHQ/Audit status/2019 dated 25.11.19, dated 2.12.19, 7.1.20, 17.1.20, 22.1.20 etc. Both SBCO and DAP were bifurcated from the same AG P&T for local convenience and having the same nature of work, moreover SBCO is performing the auditing and checking work on behalf of DAP and sending the reports to DAP. Hence SBCO cadre can be totally brought under the control of GM PAF for spot free checking and auditing without any local influence.
It is learnt that SBCO was part of the AG P&T and through an Act of amendment by Nodal Ministry (Ministry of Finance) Small savings Audit & accounting work was transferred from the Audit office to the Post Office in 1961 with formation of new nomenclature as “SBCO”. Since then miseries of SBCO Employees started and in the last 55 years, have lost everything from Designation to the pay & perks. On similar lines the Account wing was also introduced in the Department of Posts w.e.f. 01.04.76 in the form of Office of Director of Accounts (Postal). Both wings of the Department were part of AG P & T but there is vast difference in pay & perks with promotional avenues between SBCO and Postal Account staff. In Postal Account Office directly recruited Jr Accountant are getting Rs. 5400 G.P. by way of MACPs whereas in the SBCOs, the PA being similarly situated is getting Rs. 4600/- G.P. The Department of Posts is undergoing a sea-changes because of modernization and technological advancement. The Department has launched its prestigious project CSI and in the post modernization and in CSI environment SBCO has its specific role . The Association demands that the SBCO wing should be brought under the control of Director of Accounts(Postal) being same nature of work and in recent days a order regarding the work of NSCs & KVPs is also assigned to SBCO cadre which was previously done by DAP.
2.The Role of SBCO cadre in future :
The recent Directorate order F.No.04-05/2015-SPB-I, Government of India, Ministry of Communications, Department of Posts, Dak Bhawan , Sansad Marg, New Delhi. Dated 18.09.2019 regarding Framing of DOP (Postal Assistant and sorting Assistant) Recruitment Rules, 2019 – regarding , Our Association would like to inform the Department that the cadre of PA(SBCO) should not be merged with General line PA and any decision may be taken only after discussion and suggestion of Union representatives of SBCO cadre . A separate detailed letter was sent regarding this, Letter already written by the Association AIPSBCOEA/CHQ/Audit status/2019 dated 25.11.19, dated 2.12.19, 7.1.20, 17.1.20, 22.1.20 etc for maintaining separate identity of SBCO and grant of Audit Status to SBCO and if at all merger is necessary , SBCO officials to be merged with Director of Postal Accounts from which they were bifurcated as nature of work is similar and Controlling Officer needs to be the Accounts Officer of GM PA & F. Also letters regarding change of nomenclature and merging/bringing SBCO under the control of GM PAF were sent on behalf of AIPSBCOEA CHQ vide letters dated 9.7.20 , 13.7.20 & 30.9.20.
3 Restoration of powers for recording APARs of SBCO staff to AO ICO (SB) in place of Divisional Heads:
SBCO functions are devised for checking, auditing and accounting according to the prescribed procedures. PAs (SBCO) belong to circle cadre and their Appointing Authority is Director of Postal Services. The progress of the work performed by the officials of SBCO is virtually reviewed by AO ICO(SB) acquire knowledge about the staff and their performance. Since the SBCO is an audit section, it has to bring out the deficiencies and discrepancies of the SB Branch by raising objections and reports. This action is not relished by the Divisional Administration and the SBCO Branch is being considered as nuisance by them. As such, the power of writing of CRs over SBCO staff vested with Divisional Administration to coerce the SBCO staff for not raising genuine objections. Hence, it is resolved to restore the power of writing of CRs to AO ICO (SB) to enable the SBCO staff for maintenance of proper accounting and auditing as per SB Control Procedure and pattern independently.
4.Contributory Negligence/Irregular Recovery imposed on SBCO staff:
Cases at Gujarat Circle, Uttar Pradesh Circle, Madhya Pradesh Circle, Maharastra Circle, Tamilnadu Circle.
The duties of SBCO staff are well defined in Manual for SB Control, Pairing & ICO Procedure. Accordingly the SBCO staff are exercising the decentralized Audit & Accounts duties and their work actually start after accounting of the transactions. Therefore , penalizing the SBCO employee by imposing recovery of loss irrationally for frauds committed in the Savings Schemes in Sub Offices / Branch Offices is contrary to statutory Rules. The SBCO staff is not directly related to any type of monetary transaction and accordingly they should not be imposed as offender/co-offender in misappropriation cases. It is learnt that under Rule 11 (iii) of CCS (CCA)Rules 1965 the penalty of recovery can be imposed on a Govt. servant who is directly responsible for the act of negligence or breach of orders causing the financial loss and accordingly the SBCO staff should not be held responsible for any type of recovery in misappropriation cases, so that the SBCO staff be exempted from contributory negligence as they are not directly involved in any monetary transactions. Many officials of SBCO are not getting their usual MACPs, LSG/HSG I & HSG II promotions due to the non-related contributory negligence cases and irregular recovery imposed against them which is highly injustice done on the SBCO officials which should be immediately withdrawn.
5.Filling up the vacant posts in SBCO:
The SBCO is facing acute shortage of staff in all the Circles and the G/S has addressed a detailed reference on 12.3.16 to the Secretary (Posts) which is unattended to. After role out of CBS hundred percent vouchers checking and other CBS works have been assigned to SBCO subject to there should not be more than 2-3 days pendency, but it is impossible to carry out the work in under staffed situation. The checking of NSCs & KVPs vouchers have also been deployed to SBCO in these situations are unmanageable without staff. That a special drive for recruitment of SBCO staff may be launched to make good the shortage of staff in SBCO as early as possible to avoid the pendency because about 50% to 60% posts of PA(SBCO) are lying vacant in all the Circles of the Deparment. . The Department of Posts may conduct the exams directly for filling up of vacancies raised as and when instead of conducting exams through the SSC as the recruitment process is very much slow when handled by the SSC.
6. Non adherence of the Directorate’s order regarding grant of immunity from transfer to the Association’s office bearers: (Ilustrations of Odissa, Uttar Pradesh, Madhya Pradesh, Telangana Circles):
The immunity from transfers are not being granted to the office bearers of AIPSBCOEA as per the Directorate’s orders read with Postal Directorate No. 69-18/70-SPB-I Dt. 07.12.1970, No. 69-52/72-SPB-I Dt. 23.03.1973 and dt. 02.01.1974 . The Department of Posts have recently issued orders vide No. X-12/1/2019-SPB-II Dt. 03rd June 2020 and patronised the immunity from transfer to the representatives of recognised service Associations. But to the irony in many circles (Odissa, Uttar Pradesh, Madhya Pradesh, Telangana) the grant of immunity from transfer is denied which is very much shocking and highly improper causing so many hindrances to perform the Association’s activities due to unavailability of the Circle Secretaries and Circle Treasurers at the Head Quarters.
7.To Dispense the work of FRMU Alert from SBCO:
With reference to the Directorate letter No.F.1-3/2017-PCO/PMLA Dated 15.4.2019,
it is brought to the kind notice of the administration that reply was given to the association that the circles have been asked to strengthen the circle FRMU/AML unit by posting Inspectors/Asp and staff at a Central location for checking alerts and that there is no specific order from Directorate relating to any other staff. But when this is being implemented at Division level it is cited that as per the Directorate letter No. 17-15/2016-Inv dated 8.5.2019 regarding SOP for processing FRMU alerts it is stated that the SBCO Supervisor to do the following checks:
1. Cross verify with the closure voucher (SB-7A)
2. Verify the Signature using IES Menu in Finacle
3. Check the CIF modification details using HAFI menu of Finacle
4. For subsequent accounts, check with AOF/SB-3 form.
The above 4 points mentioned for the SBCO supervisor to verify is not in the SB control procedure and moreover the work which is already being carried out in SBCO as 100% checking of vouchers by PAs and 5% verification done by the supervisor SBCO. All closures including PMCs are checked as a part of duty by the SBCO branch as per the control procedure and SB order 14/2015 and the Addendums. As per the above points it is duplication of work as after few months again alerts have been sent to verify once again from the beginning which will cause wastage of time and manpower to check the same work again , as of now all SBCO units are suffering from acute shortage of staff and regular supervisor are very few. It will moreover accumulate pending of current voucher checking at SBCO branch. As far as the checking of CIF modification and signature verification using IES is concerned , it is not in the control procedure of SBCO and it is a routine to be completed at the counter level itself before payment of the amount to the depositor.
Even after clarification issued from the Directorate dated 30.10.2019 that only in suspicious cases, verification to be done by the postmasters in consultation of SBCO supervisor as the relevant records/vouchers are in SBCO; the FRMU alerts are directly sent to SBCO for verification of the same which is highly irregular. It is requested that the copy of the clarification issued regarding FRMU alerts from Directorate to the Association dt 30.10.2019 may be circulated to all the Circle heads for implementing the same and not to pressurize the SBCO staff.
The real purpose of FRMU will not serve unless and until the depositors are personally met with by the investigating / field officers and SBCO is not a investigation branch also. It is therefore kindly requested to dispense the above work mentioned as per the Directorate letter No. 17-15/2016-Inv dated 8.5.2019 regarding SOP for processing FRMU alerts which is an extra burden on SBCO. Letter already written by the Association AIPSBCOEA/CHQ/FRMU/2019 dated 28.8.19.
8.One time relaxation of RRs of HSG I & HSG II Posts for SBCO as the eligible officials are very less for the Supervisory posts. Letter already written by the Association vide AIPSBCOEA/CHQ/One time relaxation of RR of HSG I & HSG II dated 20.1.2020.
9.Higher Pay scales for higher responsibility Posts (LSG, HSG-II &HSG –I):
It is learnt that after introduction of financial upgradation schemes the NB Supervisory Posts are downgraded in their grade pay while they are shouldering higher responsibilities and supervision of the work of the officials under him. Accordingly the officials promoted against these NB posts are not interested to carry out the higher responsibility resultantly maximum no. of posts are still unfilled. It is pertinent to mention that the Department of Posts is only a Department where on promotion the officials are getting less grade pay and by virtue of that refusals for promotion arise.
10.Cadre restructuring of SBCO staff:
The Association would most humbly bring to the kind notice of the administration that Savings Bank Control Organisation is presently doing the Audit work of the Post Office Savings Bank Accouts. Ours being a circle cadre and promotional oppurtunities are very megre for the youngsters who enter the department with professional and technical qualifications . Also the number of LSG, HSG II and HSG I posts are very limited that every time the LSG or HSG promotions when awarded to the officials, they are not able to accept it as either there are no post available in the areas with HRA or feasible to them or there are no posts in that region where the official is working.
For illustration, if one circle like Tamilnadu is taken, there are only around 49 LSG Supervisor posts in SBCO whereas there are around 60-70 in general line for the PAs in a division itself. So, comparatively the chances for promotion for the SBCO PA is very less. As also many senior officials are retiring whose posts are lying vacant and the young officials who have just entered the department are forced to take up the incharge seat without any financial/cadre upgradation as there is no officiating arrangement in SBCO.
It is therefore kindly requested to implement the Cadre Restructure to SBCO wing which will enable the young officials working at SBCO to get their promotions under LSG , HSGII and HSG I at the earliest in service without disappointing them. Letter already written by the Association AIPSBCOEA/CHQ/Cadre restructure/2019 dated 28.8.19 and acknowledgement for the same received on 27.9.19. A Committee was constituted for the Cadre restructuring of Group ‘C’employees of RMS/Savings Bank Control Organisation (SBCO)/CO/RO vide memo No. dated 13.12.2019 to work out the functional justification and make recommendation for utilization of the posts which have been proposed to be created for upgradation in LSG,HSG II, HSG I & HSG I(NFG) grades in RMS,SBCO and CO/RO under the chairmanship of Shri. Charles Lobo , Member Operation that the process of cadre restructuring for SBCO may be implemented immediately as it is the only promotional avenue of the SBCO employees.
Recently a committee has also been constituted for Cadre review/restructuring of Gr ‘C’/Gr ‘B’(Non –Gaz) of PAOs vide memo dated 05.03.2020 under the chairmanship of Sr. DDG (PAF). As our Association is already demanding for bringing the SBCO staff under the Director of Postal Accounts(PAO). Suggestions from the AIPSBCOEA CHQ were submitted vide letters dated 9.7.20, 13.7.20 & 30.9.20 for the same.
11 .Providing full time MTS to SBCO as the work of SBCO branch is increasing multi fold in CSI scenario.
12 (i).Impractical Adhoc time factor should be modified:
The exparte adhoc time factor formulated by the Department should be modified and enhanced as per actual time taken for the particular work in consultation with Association’s representative.
12 (ii).Provision of New control procedure to SBCO to work in this modified CSI scenario which is completely different from the V2sbco and Sanjay post period. The software to be corrected according to the SB ORDERS framed on day to day basis.
13.Weeding out the time barred old records at SBCO branch periodically. In many SBCO units the permission for weeding out of old records are not given periodically as per the SB order 14/2015 due to some long pending fraud cases. The investigation of cases needed to be completed within a stipulated time period so that the weeding out of old records shall be completed in time and make space for the current records.
14.To implement the supreme court order for the TBOP/BCR :
This is regarding Non compliance of Directorate instruction vide No. 22-06/2000-PE-I(Pt) Dt.8.05.2017 to all HOCs in pursuance of Honourable Supreme of India over/ judgement dt.3.02.2017 for extension of the monetary benefits by considering placement under TBOP/BCR Scheme in cases where seniors are considered for placement at par with their juniors .
15.To remove the limits for report generation in both live and production servers for SBCO staff as the purpose is only for viewing the correctness of day to day transactions.
16.AO to be the member of transfer committee of SBCO:
The new RT guidelines are issued for transfer which needs to be transparent in all ways and it is suggested to have a Counciling process to ensure transparency in genuine manner . The Sr. Accounts officer , ICO (SB) should be a member of the transfer committee for ensuring proper transfer movements of the SBCO officials.
17.Officiating arrangements in Supervisory cadre with eligible PAs SBCO or LSG officials to HSG I & II Posts may be provided to those SBCO units wherever regular supervisors are not available with the appropriate pay benefits.
18.APARs not to be taken into account while giving regular MACP promotions as already CCS conduct Rules are followed to ensure the conduct of officials. (or)
Three out of the five years of APARs may be taken into account for giving the regular MACP to officials completing 10, 20 & 30 years of services as these are the only financial upgradations given to them.
19. Training for SBCO officials:
A common training / workshop to be organized to all the SBCO units to work in CSI scenario by the Directorate as and when any SB Orders/new softwares are issued ; like that of the SB Order 34/2020 dated 07.10.20 and induction trainings may be given to all the newly recruited SBCO officials as soon as appointed.
20.Providing assistance to SBCO:
Necessary instructions may be issued to provide assistance to SBCO as per SB order 14/2015 , wherever shortage of staff is experienced.
21.Permission for appearing in PS Gr. ‘B’ Examination:
Presently the PA (SBCO) is a common cadre of Postal Assistant having same pay & perks but their promotional avenues are restricted and the SBCO staff have been debarred for appearing in PS Gr ‘B’ Departmentl Examination.This item was taken and discussed on 16.12.2014 in JCM (DC) meeting and also on 7.1.2019 in PJCA meeting and in the charter of demands of AIPSBCOEA CHQ letter dated 9.3.20.
22. To dispense the verification work of discontinued schemes: (Rajasthan Circle, Uttar Pradesh Circle):
Now the work of balance verification of the discontinued schemes like NSS 92, CTD are being given to the SBCO which is practically not possible as the records/manual ledgers are available with the SB branch/counters only. Moreover , the SBCO officials are doing the 100% voucher checking of all categories including the certificates in acute staff shortage which is already hectic and hence assigning the verification work of discontinued schemes by the local authorities is highly condemnable.
23. To consider the suggestions given for the SB Order 34/2020:
On behalf of the All India Postal SBCO Employees Association CHQ, suggestions were given vide letter dated 8.10.2020 regarding the SB Order 34/2020 dated 07.10.2020 for Substituting “Long Book Detailed Report” instead of common List of transactions and “Long Book Consolidated Report” instead of Consolidated Journals which is to simplify the generation of LOTs and Consolidated Journals, to save the time.
(i) As of now the MIS Server accessibility is very slow or almost not working for the past few days. Hence it is requested to speed up the Server accessibility.
(ii)Until the accessibility issue is resolved , the time may be extended for viewing the individual category wise LOTs or option may be given to view the category wise LOTs up to the transaction date 09.10.2020 thereafter which will help to avoid any accumulation or stagnation of voucher checking. This is emphasized because from 10.10.2020 the individual LOTs if required should be taken from the Incharge CPC of the Circle through the concerned Office / Division head which is a time consuming process. Practically working the returns are received on the next day of transaction and two to three days work will be in hand (in progress).
(iii)The limitation on generation of reports for a particular period of time in a day (i.e 50 reports per hour in MIS Server) may be removed immediately as this causes delay in work during the Server accessibility issue.
(iv)The Memo of Distribution of Work has to be revised at all the SBCO units because the work can be allotted only sol wise from 10.10.2020 to each official. This may not be an equal distribution as many Sols are having heavy transactions and a few Sols with moderate or less transactions. This may be managed by distributing the Sols after a clear study of transactions and the number of officials in a particular unit and will take some time to adopt to it.
(v)Also as the transactions and vouchers are arranged according to Transaction ID irrespective of the savings scheme, (i.e. one RD voucher, then one SCSS , then one SSA and so on randomly) ; it will create confusion in larger units during voucher checking as the procedure, rules and prospects of each and every scheme varies from one another.
(vi)Hence the transactions of the “Long Book Detailed Report” and the vouchers should be arranged scheme wise for each SOL so that the arrangement of vouchers as well as the voucher checking will be convenient without any confusion. The option to tick the transactions may be enabled for checking the same in the long book detailed report.
(vii)All the SBCO units are to be provided with updated systems for each official separately up to the sanctioned strength for efficient checking without any delay in the day to day voucher checking.
(viii)All the SBCO units are to be provided with full staff strength as per SB order 14/2015 to manage the day to day work without pendency as SBCO staff are to adopt themselves to the new procedure as per the SB Order 34/2020 in addition to the 100% voucher checking.
24.Provision of updated systems to SBCO:
The SBCO units may be provided with updated new systems up to the sanctioned strength of all the units to complete the voucher checking work effectively without stagnation of the same.
Our Association likes to bring to the notice of the Department that most of the resolutions mentioned above were passed as resolutions in the Central Working Committee Meeting held at New Delhi , M.P. Club, North Avenue from 28.2.20 to 29.2.20. Hence it is requested to take necessary action to solve the long pending issues in SBCO cadre mentioned above within 15 days . The Association will not have any other option except to launch agitational programmes for the non settlement of the above issues. The Department very well knows the importance of SBCO, the necessity to maintain identity and bringing SBCO under the control of GM PAF.
A line of reply is solicited please.
With regards,
-Sd-
(SHP. JASMINE JALAL BEGAM)
General Secretary
AIPSBCOEA
Copy to:
The Director,
SR Legal, Department of Posts,
Dak Bhawan, Sansad Marg,
New Delhi- 110 001.
-Sd-
(SHP. JASMINE JALAL BEGAM)
General Secretary
AIPSBCOEA
LETTERS TO ALL THE HEADS OF THE CIRCLES REGARDING GRANT OF SPECIAL CL TO OFFICE BEARERS OF AIPSBCOEA TO ATTEND THE CWC ON 29.10.20 :
Ref. No.:AIPSBCOEA/CHQ-CWC/2020 Dt. : 16.10.2020
TO
The Chief Postmasters General,
All Circles.
(Tamilnadu, kerala, Bihar, Maharastra, Orissa, Madhya Pradesh,
Andhra Pradesh, Karnataka, Assam, Telangana, Haryana, West Bengal,
North East, Uttar Pradesh, Gujarat, Chhatisgarh, Jharkhand, Uttarkhand,
Himachal Pradesh, Jammu & Kashmir, Rajasthan)
Respected Sir,Subject:- Regarding granting of special casual leave to the CHQ Office Bearers & Circle
Secretaries of AIPSBCOEA for attending the All India Central Working
Committee Meeting through Video Conference on 29.10.2020.
Reference:- Notice of AIPSBCOEA/CHQ-CWC/2020 dated 06.10.2020 to Directorate.
(Enclosed).
On behalf of the All India Postal SBCO Employees Association , CHQ it is proposed to conduct the All India Central Working Committee Meeting on 29.10.2020 through Video Conference. The Notice of the same is enclosed for information and issuance of orders for grant of special casual leave to the All India CHQ Office Bearers and Circle Secretaries of AIPSBCOEA to attend the same Please.
With Regards,
-Sd-
SHP. JASMINE JALAL BEGAM
General Secretary.
LETTER TO DDG FS REGARDING SUGGESTIONS TO SB ORDER 34/2020:
Ref.No .: AIPSBCOEA/CHQ/suggestions to SB order 34/2020 Dt- 08.10.2020
To
Shri. Pawan Kumar Singh,
Deputy Director General (FS),
Dak Bhawan , New Delhi -110 001.
Sub: Regarding change of procedure for generation of LOTs /Consolidation Journal and handling of
vouchers for National (Small ) Savings Schemes in CBS Post Offices from 10.10.2020
Ref : 1. Directorate Letter No. e. F. No. FS-14/3/2020-FS (FS Division) dated 07.10.2020.
2. AIPSBCOEA CHQ Letter Number dated 05.08.2020.
Respected Sir,
On behalf of the All India Postal SBCO Employees Association CHQ, we really thank and appreciate the Administration for taking up the LOT printing issue and Substituting “Long Book Detailed Report” instead of common List of transactions and “Long Book Consolidated Report” instead of Consolidated Journals which is to simplify the generation of LOTs and Consolidated Journals, to save the time and shows the concern on the welfare of the officials vide the SB Order 34/2020 dated 07.10.2020.
A few suggestions are put up by the AIPSBCOEA CHQ which were highlighted by all the SBCO officials in this regard for necessary action Please:-
1. As of now the MIS Server accessibility is very slow or almost not working for the past few days. Hence it is requested to speed up the Server accessibility.
2. Until the accessibility issue is resolved , the time may be extended for viewing the individual category wise LOTs or option may be given to view the category wise LOTs up to the transaction date 09.10.2020 thereafter which will help to avoid any accumulation or stagnation of voucher checking. This is emphasized because from 10.10.2020 the individual LOTs if required should be taken from the Incharge CPC of the Circle through the concerned Office / Division head which is a time consuming process. Practically working the returns are received on the next day of transaction and two to three days work will be in hand (in progress).
3. The limitation on generation of reports for a particular period of time in a day (i.e 50 reports per hour in MIS Server) may be removed immediately as this causes delay in work during the Server accessibility issue.
4. (i) The Memo of Distribution of Work has to be revised at all the SBCO units because the work can be allotted only sol wise from 10.10.2020 to each official. This may not be an equal distribution as many Sols are having heavy transactions and a few Sols with moderate or less transactions. This may be managed by distributing the Sols after a clear study of transactions and the number of officials in a particular unit and will take some time to adopt to it.
(ii) Also as the transactions and vouchers are arranged according to Transaction ID irrespective of the savings scheme, (i.e. one RD voucher, then one SCSS , then one SSA and so on randomly) ; it will create confusion during voucher checking as the procedure, rules and prospects of each and every scheme varies from one another.
(iii) Hence the transactions of the “Long Book Detailed Report” and the vouchers should be arranged scheme wise for each SOL so that the arrangement of vouchers as well as the voucher checking will be convenient without any confusion.
5. All the SBCO units are to be provided with updated systems for each official separately up to the sanctioned strength for efficient checking without any delay in the day to day voucher checking.
6. All the SBCO units are to be provided with full staff strength as per SB order 14/2015 to manage the day to day work without pendency as SBCO staff are to adopt themselves to the new procedure as per the SB Order 34/2020 in addition to the 100% voucher checking.
A line of reply is solicited Please.
With Regards,
Yours Sincerely,
-Sd-
(SHP. JASMINE JALAL BEGAM)
General Secretary
AIPSBCOEA
NOTICE FOR CONDUCTING THE CWC THROUGH VIDEO CONFERENCE ON 29.10.2020
Ref. No.:AIPSBCOEA/CHQ-CWC/2020 Dt. : 06.10.2020
NOTICE
Notice under the Article 24 & 25 of the Constitution of All India Postal SBCO Employees Association is hereby issued that the Central Working Committee Meeting of the Association will be held on 29.10.2020 through Video Conference under the Presidentship of Shri Shrikanth Mallick, President (CHQ). The meeting will commence at 10:00 A.M. on 29th Oct. 2020 through Video Conference as a precautionary measure due to the spread of the Pandemic COVID -19.
AGENDA OF THE MEETING:-
1. Organizational Review - Present membership in all the Circles & Conducting conferences .
2. Review for filling up of vacant posts in SBCO in all the Circles.
3. Review on redefining the Role of SBCO after G.L. integration.
4. Discussion on Cadre restructuring of SBCO/merger of SBCO in the office G.M. (Finance) – DPA
& change of nomenclature of PA (SBCO) into Auditor.
5. Discussion on Scraping of NPS.
6. Review of the Contributory negligence cases.
7. Review of attack on Office bearers of Association due to non grant of Immunity from transfers.
8. Discussion on Scrutiny of Constitutions of Service Associations/Unions.
9. Discussion on remittance of CHQ quota for smooth functioning of Association & Court cases expenses.
10. Any other item with the permission of chair.
-Sd-
(SHP. Jasmine Jalal Begam)
General Secretary
Copy to :
1. The Secretary, Department of Posts, New Delhi-110001.
2. Director (SR/Legal) Department of Posts, Dak Bhawan, New Delhi with request kindly to cause circulation to all CPMsG at the earliest for grant of special casual leave to the All India Office bearers and Circle Secretaries.
3. The Secretary General, NFPE.
4. Com. Shrikanth Mallick, President, AIPSBCOEA CHQ.
5. All CHQ Office Bearers / Circle Secretaries.
6. All Chief Postmasters General with request to grant special casual leave to All India Office bearers and Circle Secretaries to attend the Central Working Committee Meeting.
7. Members of AIPSBCOEA.
8. Notice Board.
-Sd-
SHP. JASMINE JALAL BEGAM
General Secretary
LETTER TO MEMBER OPERATIONS REGARDIING CADRE RESTRUCTURING OF SBCO:
Ref. No: AIPSBCOEA/CHQ/Cadre restructure/2020 Dated- 30.09.2020
To,
Dr. Shri. Charles Lobo,
Member (Operations ),
Department of Posts,
Dak Bhawan, SansadMarg,
New Delhi – 110 001.
Sub: -Cadre Restructuring of SBCO – Reg.
Ref:- 1. Directorate letter No.25-10/2016-PE-I, DOP (PE-I-Section) dated 07th July, 2020.
2. Directorate letter No. Y-38/1/2020- PE-II, DOP (Establishment Division) Dated 24th Sep ,
2020.
Respected Sir/Madam,
On behalf of the All India Postal SBCO Employees Association , letters have been written for approval of the Cadre Restructuring for SBCO vide letter numbers Ref. No: AIPSBCOEA/CHQ/Cadre restructure/2019 Dated- 28.08.2019 and 18.5.2020. We thank the administration for accepting our demand to approve the same which will be very useful for the youngsters of SBCO.
Our Association’s letters regarding suggestions of Cadre restructuring of SBCO dated 9.7.2020 and 13.7.2020 (Copies enclosed) were sent in which the earlier formation of SBCO , its purpose , nature of work and future role, change of nomenclature, Change of Administrative Control were elaborated.
With reference to the above mentioned letter 2 received from the Directorate, regarding Restructuring of Postal Accounts Office (PAOs) DAPs in view of CSI Implementation – Minutes of 2nd Meeting held on 11th Sept, 2020 ; some additional suggestions of AIPSBCOEA for the Cadre Restructuring of SBCO is submitted for consideration of the same as both SBCO and DAP were part of the AG P&T earlier and then bifurcated .
Our Association would like to bring to the kind notice of the Department that a detailed letter citing the reasons for the change of Nomenclature of SBCO as “AUDITORS” and bringing SBCO under the control of GM PAF was already sent on 25.11.2019.
Again Letters were written on behalf of our Association for “Change of Nomenclature as Auditors” and “Change of role and responsibility of SBCO , Post GL integration “ vide Letter number Ref. No.: AIPSBCOEA/CHQ/input/Suggestion/Change of role dated- 25.11.2019 and 2.12.2019.
CHANGE OF NOMENCLATURE AS AUDITORS – AND BRINGING SBCO UNDER THE CONTROL OF GM PAF :
The SBCO and ICO(SB) branches were introduced in the Department of Posts bifurcating from Accountant General , Posts & Telegraph as per the order of AG P & T No. Admn. III/5(S)4A- KWiii/2806 Dated at Simla the 31st March 1964. The aim of the bifurcation was to transfer of Audit and Accounting work to the HPO. Since then, SBCO has been performing the Audit and Account functions of the various POSB categories of accounts involving crores of Rupees of lacs of Depositors.
The Savings Bank Control Organisation was set up w.e.f 01.01.1960 with the approval of AG P & T, CAG and Ministry of Finance to ensure an On-Spot Checking over the work of Small Savings Schemes for audit & accounting, vouchers checking & reconciliation work vested within AG P&T which has its own separate identity other than existing PA Cadre in the Department being their nature of duties identical to the Audit & Accounts wing.
Through an Act of amendment by Nodal Ministry (Ministry of Finance) Small savings Audit & accounting work was transferred from the Audit office to the Post Office in 1964 with formation of new nomenclature as “SBCO”.
On similar lines the Account wing was also introduced in the Department of Posts w.e.f 01.04.76 in the form of Office of Director of Accounts (Postal).
Both the wings were previously part of AG P & T.
Shri. J.S. Bhatia Member P & T Board (FD & AF) formulated a separate manual known as “Postal Manual of SB Control, Pairing & Internal Check Organisation” for duties of SBCO staff headed by AO ICO(SB) on the pattern of P& T Audit.
Prior to 1.8.1991, the existence of the SBCO cadres are as below,
Head Clerk/ JAO/Supervisor SBCO
U.D.C.
L.D.C
Class IV official
The role of SBCO officials may be redefined accordingly to suit this CBS and GL integration scenario as written in detail by the Association in the above mentioned letters. The role of Auditors (SBCO officials) play an important role in the POSB checking/accounting/auditing which is to be redefined and modified so as to match with the current scenario.
The administrative control of SBCO to be changed from the Superintendent of Post offices to the GM PAF which is our long lasting demand to work more effectively and independently.
Time and again, our Association is demanding that the SBCO wing should be brought under the control of Director of Accounts (Postal) for effective functioning as both the wings are performing the same nature of work and bifurcated from the AG P&T only. Of late an order was issued assigning the work of NSCs & KVPs to SBCO which was previously done by DAP w.e.f 01.07.2016 vide SB Order 06/2016 issued vide No.32-01/2016-SB Dt.21.01.2019. In our strong opinion, an robust internal audit should be mooted out for POSB like various audit organizations (ie) P & T audit General, Audit Civil Audit, Defence and Railway Audit, striving for the safety of public money.
In Finacle the SBCO Auditor’s manual issued by India Post reveals that all the transactions are to be verified by the SBCO staff or auditor and all SBCO staff/Auditors have to get login IDs from CEPT, Chennai to view LOT. These lines are incorporated in page No. 03 of the said manual. Accordingly, the entire Manual indicates the detective controls by SBCO/Auditor staff. In the Auditor’s Manual under the head “Detective Controls”-Comparison of Account number and amount in the voucher with LOT, it has been written as however, the SBCO staff or Auditor has to verify all the transactions from the vouchers received from the LOT available in the Finacle.
In this context, it is a compulsory requirement that change of nomenclature as Auditor in place of PA(SBCO) . Ultimately SBCO section is dealing entirely with the work of audit ie. down loading the data from Finacle and voucher checking with most concentration.
The term AUDIT defines “an official inspection of an organizations account by an independent body and it cannot be expected to detect every fraud”. Fortunately the work presently done by SBCO has still coincided with the definition of AUDIT. The SBCO cadre is treated as distinct category in the department so far. POSB is very large banking institution under the Department of Posts having crores of account holders and multi crore of rupees as investment by the people. Proper audit to POSB system is a must and inevitable. In our strong opinion, robust internal audit should, be mooted out in POSB like various audit organizations (ie) P & T Audit, General Audit ,Civil Audit, Defence and Railway Audit, for the sake of safety of public money.
The Association would most humbly bring to the kind notice of the department that Savings Bank Control Organisation is at present doing the Audit work of the Post Office Savings Bank Accounts. Hence, it is requested to change the nomenclature of SBCO officials as :-
Nomenclature & their promotional avenues are as under:-
|
Present Designation |
Proposed Designation |
MACPs |
|
Proposed Scales of pay |
|
PA(SBCO) The duties of UDCs (SBCO) are at Present assigned to them |
Auditor (Entry level) |
- |
5200-20200 |
GP-2800 |
|
|
|
MACP –I |
9300-34800 |
GP-4200 |
|
|
|
MACP-II |
9300-34800 |
GP-4600 |
|
|
|
MACP-III |
9300-34800 |
GP-4800 |
|
LSG (Supervisor) |
Sr. Auditor |
- |
9300-34800 |
GP-4200 |
|
HSG –II (Sr. Supervisor |
Chief Auditor |
- |
9300-34800 |
GP-4600 |
|
HSG – I (Chief Supervisor) |
Executive Auditor |
- |
9300-34800 |
GP-4800 |
|
- |
Chief Executive Auditor (Gazetted) |
- |
9300-34800 |
GP-5400 |
SBCO is performing all the work on behalf of Postal Accounts having similar nature of work. Hence as both DAP and SBCO were formed from the same P & T Audit , SBCO may be brought under the control of DAP which is our very important demand.
v It is pertinent to point out that the duplicate accounting done by SBCO wing has been abolished with induction of CBS & Finacle in POSB banking operations. As such the SBCO wing is now entrusted with sole work of auditing of day to day transactions of POSB and Certificates by the latest orders. This work is being done by the SBCO on behalf of Postal Accounts at H.Os. Now the Government/Department should take initiative to re-designate the SBCO wing as POSB Audit wing and rename its cadre as Auditors and make it as part of Postal Audit office. The nomenclature of the staff of present SBCO should be re-designated as “Auditors”, “Senior Auditors”, “ Chief Auditors” ,”Executive Auditors” and “Chief Executive Auditors” as mentioned in the table above . It is repeated again that SBCO is performing all the work on behalf of Postal Accounts having similar nature of work. Hence as both DAP and SBCO were formed from the same P & T Audit , SBCO may be brought under the control of GM PAF which is our very important demand.
v The Cadre Restructuring may be done based on the number of accounts justification , Increase in the Sanctioned strength of PA Posts due to entrustment of excess work after CBS, Role redefining of SBCO for change in the nature of work after GL integration, Nomenclature change , Change of Controlling authority of SBCO to GM PAF as both the wings were earlier part and parcel of P & T Audit and have similar work nature as given in detail in both letters of AIPSBCOEA-CHQ dated 9.7.20 ,13.7.20 and all our previous letters and memorandum.
The above suggestions will create an independent cell to perform the work on the spot without any fear of reprisal for pointing out the genuine mistakes and detection of frauds spontaneously.
With Regards,
Yours Sincerely,
-Sd-
(SHP. Jasmine Jalal Begam)
General Secretary
LETTER TO THE SECRETARY POST FOR EXTENSION OF TIME FOR CONDUCTING CIRCLE CONFERENCES:
Ref. No: AIPSBCOEA/CHQ/Extension of time for Circle Conferences/2020 Dated- 25.9.2020
To
The Secretary,
Department of Post,
Dak Bhawan, Sansad Marg,
New Delhi- 110 001.
Respected Sir,
Subject: Regarding Extension of time for holding Circle Conferences…
Reference: File No. 10/1/2020-SR, DOP (SR Section) Dak Bhawn,New Delhi-1.
On behalf of All India Postal SBCO Employees Association , the act regarding grant of Extension of All India Conference departmental facilities in respect of recognized Service Associations is highly appreciable and a very healthy move during this situation of the Pandemic spread. It creates an immense secured feeling and pleasure that the Department is very much concerned about the health and safety of all the officials.
It is brought to the kind notice of the Secretary Posts, that the same situation is prevailing at all the Circles in which many of the Association’s/ Union’s Conferences are due to be held . It is therefore requested that the honorable Secretary Post may cause orders for extension of time to conduct the Circle Conferences of the Associations/Unions keeping in mind the situation of the COVID -19 Pandemic spread throughout the country in all the states also similar to the order issued for extension of time for conducting the All India Conferences with reference to the letter number cited above.
A line of Reply is Solicited Please.
-Sd- (SHP.Jasmine Jalal Begam)
General Secretary
Copy to:
The Director SR & Legal,
Dak Bhawan Sansad Marg,
New Delhi – 110 001.
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