LETTER TO THE CPMG DELHI CIRCLE FOR CORRECTIONS IN THE INTER CIRCLE TRANSFER LIST:
Ref.No .: AIPSBCOEA/CHQ/inter circle transfer list correction/2020
Dt-11.11.2020.
To
The Chief Postmaster General,
Delhi Circle,
110001.
Subject:- Regarding corrections in the inward list of
inter circle transfer…
Reference:- 1. Lr . No. Staff/R-38/3-21/Circle Cadre/2020 from O/o the
CPMG Delhi Circle dated 9.11.2020.
2. Lr. No. STA/50-5/IC/MH Circle/2020 from O/o
the CPMG, Maharastra Circle dated
03.11.2020. (letter enclosed)
Respected Madam,
On behalf of the All India Postal SBCO Employees Association , it is
brought to the kind notice of the honorable Chief Postmaster General, Delhi
Circle that some corrections are to be incorporated in the inward transfer list
of inter circle transfer for the SBCO officials
transferred from Maharastra circle to Delhi circle.
As per the memo issued by the Chief Postmaster General Delhi Cirlce
dated 9.11.2020 there are 6 officials under SBCO cadre , in which one Shri. Shailesh
kumar Roy is identified under OBC(OC) Category but he is purely a UR (OC)
candidate. Hence instead of Shri. Shailesh kumar Roy who is wrongly
brought under OBC(OC) category of Maharastra Circle one Shri. Nadeem Khan who
is coming under the OBC(OC) category may be included in the inward list of
Delhi Cirlce vide the reference 2 cited above.
Also another official Swarna Ranjan Prakash shown in the inward list of
Delhi Circle from Maharastra Circle has requested for inter circle transfer
from Maharastra Circle to Bihar Circle and not Delhi Circle. This official’s
name is shown by mistake in the outward list of Maharastra Cirlce to Delhi
Circle instead of Bihar Cirlce.
Hence it is requested to the respected Chief Postmaster General that the
above two corrections may please be made to include the Official Shri. Nadeem
Khan in OBC(OC) Category instead of Shri. Shailesh Kumar Roy who is UR(OC) Category and to remove the name of
Shri. Swarna Ranjan Prakash who has requested for Bihar Circle and not Delhi
Circle .
A line of reply is solicited Please.
With Regards,
-Sd-
(SHP. JASMINE JALAL BEGAM)
General Secretary.
LETTER TO CPMG MAHARASTRA CIRCLE FOR CORRECTIONS IN INTER CIRCLE TRANSFER LIST:
Ref.No .: AIPSBCOEA/CHQ/inter circle transfer list correction/2020
Dt-11.11.2020.
To
The Chief Postmaster General,
Maharastra Circle,
Mumbai – 400 001.
Subject:- Regarding corrections in the inward list of
inter circle transfer…
Reference:- 1. Lr . No. Staff/R-38/3-21/Circle Cadre/2020 from O/o the
CPMG Delhi Circle dated 9.11.2020.
2. Lr. No. STA/50-5/IC/MH Circle/2020 from O/o
the CPMG, Maharastra Circle dated
25.8.2020 & 03.11.2020. (letter enclosed)
Respected Madam,
On behalf of the All India Postal SBCO Employees Association CHQ, it is
brought to the kind notice of the honorable Chief Postmaster General, Maharastra
Circle that some corrections are to be incorporated in the outward transfer
list of inter circle transfer of the SBCO officials transferred from Maharastra circle to Delhi
circle.
As per the memo issued by the Chief Postmaster General Maharastra Cirlce
dated 25.08.2020 there are 4 officials under SBCO cadre , in which one Shri. Shailesh
kumar Roy is identified under OBC(OC) Category but he is purely a UR (OC)
candidate. Hence instead of Shri. Shailesh kumar Roy who is wrongly
brought under OBC(OC) category of Maharastra Circle one Shri. Nadeem Khan who
is coming under the OBC(OC) category may be included by correcting the category
in the outward list of Maharastra Cirlce vide the reference 2 cited above dated
25.8.2020.
Also one official Swarna Ranjan Prakash shown in the outward list of Maharastra
Circle to Delhi Circle(dated 25.8.20) has
requested for inter circle transfer from Maharastra Circle to Bihar Circle and
not Delhi Circle. This official’s name is shown by mistake in the outward list
of Maharastra Cirlce to Delhi Circle instead of Bihar Cirlce. Another official
Shri. Bijay kumar Mandal who is also shown for transfer to Delhi circle ( in
letter dated 3.11.20) has requested for transfer to Bihar circle only .
The
outward list of inter circle transfers dated 03.11.2020 issued by the CPMG
Maharastra circle is probably not communicated to Delhi Circle in which the
category of Shri. Nadeem khan is corrected to OBC(OC) , but in the inward list
of Delhi circle still Shri Nadeem khan’s name is not included, instead the name
of Shri. Shailesh kumar Roy is included who is wrongly identified under OBC(OC)
Category. Hence the corrected list may kindly be sent to Delhi Circle for
inclusion of Shri. Nadeem khan in OBC(OC) category instead of Shri. Shailesh
kumar Roy who is UR(OC) Candidate.
Hence
it is requested to the respected Chief Postmaster General that the
above three corrections may please be made to include the Official Shri. Nadeem
Khan in OBC(OC) Category instead of Shri. Shailesh Kumar Roy who is UR(OC) Category , to remove the names of Shri. Swarna Ranjan Prakash and Shri. Bijay
kumar Mandal who have requested for
Bihar Circle and not Delhi Circle . And to send the corrected fresh list to
Delhi circle for early release of the same at Delhi Circle.
A line of reply is solicited Please.
With Regards,
-Sd-
(SHP. JASMINE JALAL BEGAM)
General Secretary.
LETTER TO CPMG RAJASTHAN CIRCLE FOR PAYMENT OF SALARY DURING INDUCTION TRAINING PERIOD FOR SBCO:
Ref.No .: AIPSBCOEA/CHQ/salary payment for induction training/2020 Dt-12.11.2020.
To
The Chief Postmaster General,
Rajasthan Circle,
Jaipur – 302 004.
Subject:- Regarding payment of salary during the
induction training period to SBCO officials…
Reference:- 1. Directorate Letter Nos. 60-9/2010-SPB-I dated 10.11.2010,
30.12.2010 & 09.03.2011.
Respected Sir/Madam,
On behalf of the All India Postal SBCO Employees Association CHQ, it is
brought to the kind notice of the honorable Chief Postmaster General, Rajasthan
Circle that the SBCO officials recruited in the year 2010 were paid only
stipend instead of salary for the induction training period . The officials
were assigned work prior to their induction training itself. Hence as per the
Directorate’s orders mentioned in the above reference the officials are
eligible for their salary during the period of induction training. This is also
very clear and straight as per the order No. Staff/9-Union –Item/2017 dated
22.07.2020. Since 9 years have passed , orders may please be issued at the
earliest for Salary payment to all the
SBCO officials of 2010 Batch who underwent their induction training during May ‘2011 and joined service thereafter
during July ‘2011 and were paid only
stipend by then.
A line of reply is solicited Please.
With Regards,
-Sd-
(SHP. JASMINE JALAL BEGAM)
General Secretary.
RESOLUTIONS OF CWC HELD ON 29.10.2020 THROUGH VIDEO CONFERENCE:
Ref. No.:
AIPSBCOEA/CHQ/Resolutions/2020 dt- 02.11.2020
To
The Secretary,
Department of Posts,
Dak Bhawan, Sansad Marg,
New Delhi – 110 001.
Sub:
Regarding the Resolutions passed unanimously in the CWC held on 29.10.2020
through video conferencing...
Respected Sir,
Our
Association is constrained to note that no action was taken upon the genuine
demands of SBCO cadre even though they were already submitted to the
Directorate several times i.e. on
18.9.19 , 5.11.19 , 17.1.20 & 9.3.20. Non consideration of even single demand is
causing unrest and agony among the staff. In the Central Working Committee
Meeting of our Association held on
29.10.20 the house came to a conclusion unanimously to pass the
following resolutions to solve the problems faced by SBCO cadre and the
officials. It was decided by majority of the members and the house that if the
following resolutions are not taken up by the Department to resolve the
same, the SBCO employees will not have
any other option except to go on agitational programmes which were already
postponed due to the pandemic spread.
RESOLUTIONS:
1. Change
in Nomenclature and Change of Administrative control of SBCO to GM PAF:
The SBCO
section is dealing with the work of audit only (ie) downloading the datas from
Finacle and voucher checking with utmost
concentration. The term AUDIT defines “an official inspection of an
organizations account by an independent body and it cannot be expected to
detect every fraud”. Fortunately the work presently done by SBCO has coincided
with the definition of AUDIT . SBCO cadre are called as distinct category
according to the department, in other words independent body. POSB is very
large banking institution under the Department of Posts having crores of
account holders and multi crore of rupees as investment by the people. Proper
audit to POSB system is inevitable. In our strong opinion , an robust internal
audit should, be mooted out in POSB like various audit organizations (ie) P
& T audit General, Audit Civil
Audit, Defence and Railway Audit, taking in account of safety of public money.
Hence the
nomenclature of SBCO officials can be redesignated as Auditors, senior
Auditors, chief Auditors, executive Auditors and chief executive Auditors
starting from the entry level , LSG, HSGII, HSGI and NF HSGI posts.
Now the
Government/Department should take initiative to declare the SBCO as SB audit
organization and its cadres as Audit and
cause order the GM PA & F as controlling authority straightaway delinking
powers of Divisional Heads and Postmasters of HO over SBCO. Letter already
written by the Association AIPSBCOEA/CHQ/Audit status/2019 dated 25.11.19,
dated 2.12.19, 7.1.20, 17.1.20, 22.1.20 etc. Both SBCO and DAP were bifurcated
from the same AG P&T for local convenience and having the same nature of
work, moreover SBCO is performing the auditing and checking work on behalf of
DAP and sending the reports to DAP. Hence SBCO cadre can be totally brought
under the control of GM PAF for spot free checking and auditing without any
local influence.
It is learnt that SBCO was part of the AG P&T and
through an Act of amendment by Nodal Ministry (Ministry of Finance) Small savings
Audit & accounting work was transferred from the Audit office to the Post
Office in 1961 with formation of new nomenclature as “SBCO”. Since then
miseries of SBCO Employees started and in the last 55 years, have lost
everything from Designation to the pay & perks. On similar lines the
Account wing was also introduced in the Department of Posts w.e.f. 01.04.76 in
the form of Office of Director of Accounts (Postal). Both wings of the
Department were part of AG P & T but there is vast difference in pay &
perks with promotional avenues between SBCO and Postal Account staff. In Postal
Account Office directly recruited Jr
Accountant are getting Rs. 5400 G.P. by way of MACPs whereas in the SBCOs, the PA being similarly
situated is getting Rs. 4600/- G.P. The Department of Posts is undergoing a
sea-changes because of modernization and technological advancement. The
Department has launched its prestigious project CSI and in the post
modernization and in CSI environment SBCO has its specific role . The Association
demands that the SBCO wing should be brought under the control of Director of
Accounts(Postal) being same nature of work and in recent days a order regarding
the work of NSCs & KVPs is also assigned to SBCO cadre which was previously
done by DAP.
2.The
Role of SBCO cadre in future
:
The recent Directorate order F.No.04-05/2015-SPB-I,
Government of India, Ministry of Communications, Department of Posts, Dak
Bhawan , Sansad Marg, New Delhi. Dated 18.09.2019 regarding Framing of DOP
(Postal Assistant and sorting Assistant)
Recruitment Rules, 2019 – regarding , Our Association would like to inform the
Department that the cadre of PA(SBCO) should not be merged with General line PA
and any decision may be taken only after
discussion and suggestion of Union representatives
of SBCO cadre . A separate detailed letter was sent regarding this, Letter
already written by the Association AIPSBCOEA/CHQ/Audit status/2019 dated
25.11.19, dated 2.12.19, 7.1.20, 17.1.20, 22.1.20 etc for maintaining separate
identity of SBCO and grant of Audit Status to SBCO and if at all merger is
necessary , SBCO officials to be merged with Director of Postal Accounts from
which they were bifurcated as nature of work is similar and Controlling Officer
needs to be the Accounts Officer of GM PA & F. Also letters regarding
change of nomenclature and merging/bringing SBCO under the control of GM PAF
were sent on behalf of AIPSBCOEA CHQ vide letters dated 9.7.20 , 13.7.20 &
30.9.20.
3 Restoration of powers for recording
APARs of SBCO staff to AO ICO (SB) in place of Divisional Heads:
SBCO functions are devised for
checking, auditing and accounting according to the prescribed procedures. PAs
(SBCO) belong to circle cadre and their
Appointing Authority is Director of Postal Services. The progress of the work
performed by the officials of SBCO is virtually reviewed by AO ICO(SB) acquire
knowledge about the staff and their performance. Since the SBCO is an audit
section, it has to bring out the deficiencies and discrepancies of the SB
Branch by raising objections and reports. This action is not relished by the
Divisional Administration and the SBCO Branch is being considered as nuisance
by them. As such, the power of writing of CRs over SBCO staff vested with
Divisional Administration to coerce the SBCO staff for not raising genuine
objections. Hence, it is resolved to restore the power of writing of CRs to AO
ICO (SB) to enable the SBCO staff for maintenance of proper accounting and
auditing as per SB Control Procedure and pattern independently.
4.Contributory Negligence/Irregular
Recovery imposed on SBCO staff:
Cases at Gujarat Circle, Uttar Pradesh
Circle, Madhya Pradesh Circle, Maharastra Circle, Tamilnadu Circle.
The duties of SBCO staff are well
defined in Manual for SB Control,
Pairing & ICO Procedure. Accordingly the SBCO staff are exercising the
decentralized Audit & Accounts duties and their work actually start after
accounting of the transactions. Therefore , penalizing the SBCO employee by
imposing recovery of loss irrationally for frauds committed in the Savings
Schemes in Sub Offices / Branch Offices is contrary to statutory Rules. The
SBCO staff is not directly related to any type of monetary transaction and
accordingly they should not be imposed as offender/co-offender in misappropriation
cases. It is learnt that under Rule 11 (iii) of CCS (CCA)Rules 1965 the penalty
of recovery can be imposed on a Govt. servant
who is directly responsible for the act of negligence or breach of orders causing the financial loss and
accordingly the SBCO staff should not be held responsible for any type of
recovery in misappropriation cases, so that the SBCO staff be exempted from
contributory negligence as they are not directly involved in any monetary
transactions. Many officials of SBCO are not getting their usual MACPs, LSG/HSG
I & HSG II promotions due to the non-related contributory negligence cases
and irregular recovery imposed against them which is highly injustice done on
the SBCO officials which should be immediately withdrawn.
5.Filling up the vacant posts in SBCO:
The SBCO is facing acute shortage of
staff in all the Circles and the G/S has addressed a detailed reference on
12.3.16 to the Secretary (Posts) which is unattended to. After role out of CBS
hundred percent vouchers checking and other CBS works have been assigned to
SBCO subject to there should not be more than 2-3 days pendency, but it is
impossible to carry out the work in under staffed situation. The checking of
NSCs & KVPs vouchers have also been deployed to SBCO in these situations
are unmanageable without staff. That a special drive for recruitment of SBCO
staff may be launched to make good the shortage of staff in SBCO as early as
possible to avoid the pendency because about 50% to 60% posts of PA(SBCO) are
lying vacant in all the Circles of the Deparment. . The Department of Posts
may conduct the exams directly for filling up of vacancies raised as and when instead
of conducting exams through the SSC as the recruitment process is very much
slow when handled by the SSC.
6. Non adherence of the
Directorate’s order regarding grant of immunity from transfer to the
Association’s office bearers: (Ilustrations of Odissa, Uttar Pradesh,
Madhya Pradesh, Telangana Circles):
The immunity from transfers are not
being granted to the office bearers of AIPSBCOEA as per the Directorate’s
orders read with Postal Directorate
No. 69-18/70-SPB-I Dt. 07.12.1970, No. 69-52/72-SPB-I Dt. 23.03.1973 and dt.
02.01.1974 . The Department of Posts have recently issued orders vide No.
X-12/1/2019-SPB-II Dt. 03rd June 2020 and patronised the immunity from transfer
to the representatives of recognised service Associations. But to the irony in many circles (Odissa, Uttar Pradesh,
Madhya Pradesh, Telangana) the grant of immunity from transfer is denied which
is very much shocking and highly improper causing so many hindrances to perform
the Association’s activities due to unavailability of the Circle Secretaries
and Circle Treasurers at the Head Quarters.
7.To Dispense the work of
FRMU Alert from SBCO:
With reference to the Directorate letter
No.F.1-3/2017-PCO/PMLA Dated 15.4.2019,
it is brought to the kind notice
of the administration that reply
was given to
the association that the circles
have been asked to strengthen the circle FRMU/AML unit by posting Inspectors/Asp and staff at a Central location
for checking alerts and
that there is no
specific order from
Directorate relating to
any other staff.
But when this
is being implemented
at Division level it is cited
that as per the Directorate
letter No. 17-15/2016-Inv dated 8.5.2019
regarding SOP for processing FRMU alerts
it is stated
that the SBCO
Supervisor to do
the following checks:
1.
Cross verify
with the closure
voucher (SB-7A)
2.
Verify the Signature using
IES Menu in Finacle
3.
Check the CIF modification
details using HAFI
menu of Finacle
4. For
subsequent accounts, check
with AOF/SB-3 form.
The
above 4 points
mentioned for the
SBCO supervisor to verify
is not in the SB control procedure
and moreover the
work which is
already being carried
out in SBCO
as 100% checking
of vouchers by
PAs and 5%
verification done by the supervisor SBCO. All closures including
PMCs are checked
as a part of duty by the
SBCO branch as per the control procedure and SB order 14/2015 and the
Addendums. As per the
above points it
is duplication of
work as after few months
again alerts have been sent to
verify once again from the beginning which will cause wastage of
time and manpower
to check the
same work again , as of
now all SBCO
units are suffering
from acute shortage
of staff and
regular supervisor are
very few. It will moreover
accumulate pending of
current voucher checking at
SBCO branch. As far as the checking of CIF modification
and signature verification using IES is concerned , it is not in the control
procedure of SBCO and it is a routine to be completed at the counter level
itself before payment of the amount to the depositor.
Even after
clarification issued from the Directorate dated 30.10.2019 that only in
suspicious cases, verification to be done by the postmasters in consultation of
SBCO supervisor as the relevant records/vouchers are in SBCO; the FRMU alerts are directly sent to SBCO for
verification of the same which is highly irregular. It is requested that the
copy of the clarification issued regarding FRMU alerts from Directorate to the Association dt
30.10.2019 may be circulated to all the Circle heads for implementing the same
and not to pressurize the SBCO staff.
The
real purpose of FRMU
will not serve unless
and until the
depositors are personally
met with by
the investigating / field officers
and SBCO is
not a investigation branch also. It
is therefore kindly
requested to dispense
the above work
mentioned as per
the Directorate letter No.
17-15/2016-Inv dated 8.5.2019
regarding SOP for
processing FRMU alerts which
is an extra
burden on SBCO. Letter
already written by the Association AIPSBCOEA/CHQ/FRMU/2019 dated 28.8.19.
8.One time relaxation of RRs of
HSG I & HSG II Posts for SBCO as the eligible
officials are very less for the Supervisory posts. Letter already written by the Association
vide AIPSBCOEA/CHQ/One time relaxation of RR of HSG I & HSG II dated
20.1.2020.
9.Higher Pay scales for higher
responsibility Posts (LSG, HSG-II &HSG –I):
It is learnt that after introduction of
financial upgradation schemes the NB
Supervisory Posts are downgraded in their grade pay while they are shouldering
higher responsibilities and supervision of the work of the officials under him.
Accordingly the officials promoted against these NB posts are not interested to
carry out the higher responsibility resultantly maximum no. of posts are still
unfilled. It is pertinent to mention
that the Department of Posts is only a Department where on promotion the officials are getting
less grade pay and by virtue of that refusals for promotion arise.
10.Cadre restructuring of SBCO staff:
The Association would most
humbly bring to the kind notice of the
administration that Savings
Bank Control Organisation is presently doing the Audit work of the Post Office
Savings Bank Accouts. Ours being a circle cadre and
promotional oppurtunities are very megre for the youngsters who enter the department with
professional and technical
qualifications . Also the number of LSG, HSG II and HSG I posts are
very limited that
every time the LSG or HSG promotions when awarded to the officials,
they are not able to
accept it as
either there are no post available
in the areas with HRA or feasible
to them or
there are no posts
in that region
where the official
is working.
For illustration, if one circle like Tamilnadu
is taken, there are only around
49 LSG Supervisor posts in SBCO
whereas there are around
60-70 in general
line for the PAs
in a division itself. So, comparatively the chances for
promotion for the
SBCO PA is very less. As also many
senior officials are
retiring whose posts are
lying vacant and
the young officials who have just
entered the department
are forced to
take up the incharge
seat without any financial/cadre upgradation
as there is
no officiating arrangement
in SBCO.
It is
therefore kindly requested to implement the Cadre Restructure to SBCO
wing which will enable the young
officials working at SBCO
to get their
promotions under LSG ,
HSGII and HSG I at the
earliest in service
without disappointing them. Letter already written by the
Association AIPSBCOEA/CHQ/Cadre restructure/2019 dated 28.8.19 and
acknowledgement for the same received on 27.9.19. A Committee was constituted for the Cadre
restructuring of Group ‘C’employees of RMS/Savings Bank Control Organisation
(SBCO)/CO/RO vide memo No. dated 13.12.2019 to work out the functional
justification and make recommendation for utilization of the posts which have
been proposed to be created for upgradation in LSG,HSG II, HSG I & HSG
I(NFG) grades in RMS,SBCO and CO/RO under the chairmanship of Shri. Charles
Lobo , Member Operation that the process of cadre restructuring for SBCO
may be implemented immediately as it is the only promotional avenue of the SBCO
employees.
Recently a committee has also been constituted
for Cadre review/restructuring of Gr ‘C’/Gr ‘B’(Non –Gaz) of PAOs vide memo
dated 05.03.2020 under the chairmanship of Sr. DDG (PAF). As our Association is already demanding for
bringing the SBCO staff under the Director of Postal Accounts(PAO). Suggestions
from the AIPSBCOEA CHQ were submitted vide letters dated 9.7.20, 13.7.20 &
30.9.20 for the same.
11 .Providing full time
MTS
to SBCO as the work of SBCO branch is increasing multi fold in CSI scenario.
12 (i).Impractical Adhoc time factor should be
modified:
The exparte adhoc time factor
formulated by the Department should be modified and enhanced as per actual time
taken for the particular work in consultation with Association’s
representative.
12 (ii).Provision of New control
procedure to SBCO to work in this modified CSI scenario which is
completely different from the
V2sbco and Sanjay post period. The software to be corrected according to the SB
ORDERS framed on day to day basis.
13.Weeding out the
time barred old
records at SBCO branch
periodically. In many SBCO units
the permission for weeding out of old records are not given periodically as per
the SB order 14/2015 due to some long pending fraud cases. The investigation of cases needed to
be completed within a stipulated time
period so that the weeding out of old records shall be completed in time
and make space for the current records.
14.To implement the supreme court order
for the TBOP/BCR :
This is
regarding Non compliance of Directorate instruction vide No.
22-06/2000-PE-I(Pt) Dt.8.05.2017 to all HOCs in pursuance of Honourable Supreme
of India over/ judgement dt.3.02.2017
for extension of the monetary
benefits by considering placement under TBOP/BCR Scheme in cases where seniors
are considered for placement at par with their juniors .
15.To remove the limits for report
generation
in both live and production servers for SBCO staff as the purpose is only for
viewing the correctness of day to day transactions.
16.AO to be the member of transfer
committee of SBCO:
The
new RT guidelines are
issued for transfer
which needs to be
transparent in all ways and it
is suggested to have a Counciling process to ensure transparency in
genuine manner . The Sr. Accounts officer , ICO (SB) should
be a member of the transfer committee
for ensuring proper
transfer movements of
the SBCO officials.
17.Officiating arrangements in Supervisory cadre with eligible PAs
SBCO or LSG officials to HSG I & II Posts may
be provided to
those SBCO units
wherever regular supervisors are not available with the appropriate pay
benefits.
18.APARs not to
be taken
into account while
giving regular MACP promotions as
already CCS conduct Rules are
followed to ensure the conduct of
officials. (or)
Three out of the five years of APARs
may be taken into account for giving the regular MACP to officials
completing 10, 20 & 30 years of services as these are the only financial
upgradations given to them.
19. Training for SBCO officials:
A common training / workshop to be
organized to all
the SBCO units to work
in CSI scenario by
the Directorate as and when any SB Orders/new softwares are issued ;
like that of the SB Order 34/2020 dated 07.10.20 and induction trainings
may be given to all the newly recruited SBCO officials as soon as appointed.
20.Providing assistance to SBCO:
Necessary instructions may be issued to
provide assistance to SBCO as per SB order 14/2015 , wherever shortage of staff
is experienced.
21.Permission for appearing in PS Gr. ‘B’ Examination:
Presently the PA (SBCO) is
a common cadre of Postal
Assistant having same pay & perks but their promotional avenues are restricted and the SBCO
staff have been debarred for appearing in PS Gr ‘B’ Departmentl
Examination.This item was taken and discussed on 16.12.2014 in JCM (DC) meeting and also on 7.1.2019 in PJCA meeting
and in the charter of demands of AIPSBCOEA CHQ letter dated 9.3.20.
22. To dispense the verification work
of discontinued schemes: (Rajasthan Circle, Uttar Pradesh Circle):
Now the work of balance verification of the discontinued
schemes like NSS 92, CTD are being given to the SBCO which is practically not
possible as the records/manual ledgers are available with the SB
branch/counters only. Moreover , the SBCO officials are doing the 100% voucher
checking of all categories including the certificates in acute staff shortage
which is already hectic and hence assigning the verification work of
discontinued schemes by the local authorities is highly condemnable.
23. To consider the suggestions given for
the SB Order 34/2020:
On behalf of the All India Postal SBCO Employees Association CHQ,
suggestions were given vide letter dated 8.10.2020 regarding the SB Order
34/2020 dated 07.10.2020 for Substituting
“Long Book Detailed Report” instead of common List of transactions and
“Long Book Consolidated Report” instead of Consolidated Journals which is to
simplify the generation of LOTs and Consolidated Journals, to save the time.
(i) As of now the MIS Server accessibility is very slow or almost not
working for the past few days. Hence it is requested to speed up the Server
accessibility.
(ii)Until the accessibility issue is resolved , the time may be
extended for viewing the individual category wise LOTs or option may be given to view the category
wise LOTs up to the transaction date
09.10.2020 thereafter which will help to avoid any accumulation or
stagnation of voucher checking. This is emphasized because from 10.10.2020 the
individual LOTs if required should be
taken from the Incharge CPC of the Circle through the concerned Office /
Division head which is a time consuming process. Practically working the returns are received on the next day of
transaction and two to three days work will
be in hand (in progress).
(iii)The limitation on generation of reports for a particular period of
time in a day (i.e 50 reports per hour
in MIS Server) may be removed immediately
as this causes delay in work during the Server accessibility issue.
(iv)The Memo of Distribution of Work has to be revised at all the SBCO
units because the work can be allotted only sol wise from 10.10.2020 to each
official. This may not be an equal distribution as many Sols are having heavy
transactions and a few Sols with moderate or less transactions. This may be
managed by distributing the Sols after a clear study of transactions and the
number of officials in a particular unit and will take some time to adopt to
it.
(v)Also as the transactions and vouchers are arranged according to
Transaction ID irrespective of the savings scheme, (i.e. one RD voucher, then
one SCSS , then one SSA and so on randomly) ; it will create confusion in
larger units during voucher checking as the procedure, rules and prospects of
each and every scheme varies from one another.
(vi)Hence the transactions of the “Long Book Detailed Report” and the
vouchers should be arranged scheme wise for each SOL so that the arrangement of
vouchers as well as the voucher checking will be convenient without any
confusion. The option to tick the transactions may be enabled for checking the
same in the long book detailed report.
(vii)All the SBCO units are to be provided with updated systems for
each official separately up to the sanctioned strength for efficient
checking without any delay in the day to day voucher checking.
(viii)All the SBCO units are to be provided with full staff strength as
per SB order 14/2015 to manage the day to day work without pendency as SBCO
staff are to adopt themselves to the new procedure as per the SB Order 34/2020
in addition to the 100% voucher checking.
24.Provision of updated systems to
SBCO:
The SBCO units may be provided with
updated new systems up to the sanctioned strength of all the units to complete the voucher
checking work effectively without stagnation of the same.
Our
Association likes to bring to the notice of the Department that most of
the resolutions mentioned above were passed as resolutions in the
Central Working Committee Meeting held at New Delhi , M.P. Club, North Avenue
from 28.2.20 to 29.2.20. Hence it is requested to take necessary action to
solve the long pending issues in SBCO cadre mentioned above within 15 days . The Association will not have any other
option except to launch agitational
programmes for the non settlement of the above issues. The Department very
well knows the importance of SBCO, the necessity to maintain identity and
bringing SBCO under the control of GM PAF.
A line of
reply is solicited please.
With
regards,
-Sd-
(SHP. JASMINE JALAL BEGAM)
General Secretary
AIPSBCOEA
Copy to:
The Director,
SR Legal, Department of Posts,
Dak Bhawan, Sansad Marg,
New Delhi- 110 001.
-Sd-
(SHP. JASMINE JALAL BEGAM)
General Secretary
AIPSBCOEA
LETTERS TO ALL THE HEADS OF THE CIRCLES REGARDING GRANT OF SPECIAL CL TO OFFICE BEARERS OF AIPSBCOEA TO ATTEND THE CWC ON 29.10.20 :
Ref.
No.:AIPSBCOEA/CHQ-CWC/2020
Dt. : 16.10.2020
TO
The Chief Postmasters
General,
All Circles.
(Tamilnadu,
kerala, Bihar, Maharastra, Orissa, Madhya Pradesh,
Andhra Pradesh,
Karnataka, Assam, Telangana, Haryana, West Bengal,
North East, Uttar
Pradesh, Gujarat, Chhatisgarh, Jharkhand, Uttarkhand,
Himachal Pradesh,
Jammu & Kashmir, Rajasthan)
Respected Sir,Subject:-
Regarding granting of special casual leave to the CHQ Office Bearers &
Circle
Secretaries of AIPSBCOEA for
attending the All India Central Working
Committee Meeting through
Video Conference on 29.10.2020.
Reference:-
Notice of AIPSBCOEA/CHQ-CWC/2020 dated 06.10.2020 to Directorate.
(Enclosed).
On behalf of the All
India Postal SBCO Employees Association , CHQ it is proposed to conduct the All
India Central Working Committee Meeting on 29.10.2020 through Video Conference.
The Notice of the same is enclosed for information and issuance of orders for
grant of special casual leave to the All India CHQ Office Bearers and Circle
Secretaries of AIPSBCOEA to attend the
same Please.
With Regards,
-Sd-
SHP. JASMINE JALAL BEGAM
General Secretary.
LETTER TO DDG FS REGARDING SUGGESTIONS TO SB ORDER 34/2020:
Ref.No .: AIPSBCOEA/CHQ/suggestions to SB order 34/2020 Dt- 08.10.2020
To
Shri. Pawan Kumar
Singh,
Deputy Director
General (FS),
Dak Bhawan , New
Delhi -110 001.
Sub: Regarding change of procedure for generation of LOTs
/Consolidation Journal and handling of
vouchers for National
(Small ) Savings Schemes in CBS Post Offices from 10.10.2020
Ref : 1. Directorate Letter No. e. F. No.
FS-14/3/2020-FS (FS Division) dated 07.10.2020.
2. AIPSBCOEA CHQ Letter Number dated
05.08.2020.
Respected Sir,
On behalf of the All
India Postal SBCO Employees Association CHQ,
we really thank and appreciate
the Administration for taking up the LOT printing issue and Substituting
“Long Book Detailed Report” instead of
common List of transactions and “Long Book Consolidated Report” instead of
Consolidated Journals which is to simplify the generation of LOTs and
Consolidated Journals, to save the time and shows the concern on the welfare of
the officials vide the SB Order 34/2020 dated 07.10.2020.
A few suggestions are
put up by the AIPSBCOEA CHQ which were highlighted by all the SBCO
officials in this regard for necessary action Please:-
1. As of now the MIS
Server accessibility is very slow or almost not working for the past few days.
Hence it is requested to speed up the Server accessibility.
2. Until the
accessibility issue is resolved , the time
may be extended for viewing the individual category wise LOTs or option may be given to view the category
wise LOTs up to the transaction date 09.10.2020
thereafter which will help to avoid any accumulation or stagnation of voucher
checking. This is emphasized because from 10.10.2020 the individual LOTs if required
should be taken from the Incharge CPC of the Circle through the
concerned Office / Division head which is a time consuming process. Practically
working the returns are received on the
next day of transaction and two to three
days work will be in hand (in progress).
3. The limitation on
generation of reports for a particular period of time in a day (i.e 50 reports per hour in MIS Server) may be
removed immediately as this causes delay
in work during the Server accessibility issue.
4. (i) The Memo of
Distribution of Work has to be revised at all the SBCO units because the work
can be allotted only sol wise from 10.10.2020 to each official. This may not be
an equal distribution as many Sols are having heavy transactions and a few Sols
with moderate or less transactions. This may be managed by distributing the
Sols after a clear study of transactions and the number of officials in a
particular unit and will take some time to adopt to it.
(ii) Also as the
transactions and vouchers are arranged according to Transaction ID irrespective
of the savings scheme, (i.e. one RD voucher, then one SCSS , then one SSA and
so on randomly) ; it will create confusion during voucher checking as the
procedure, rules and prospects of each and every scheme varies from one
another.
(iii) Hence the
transactions of the “Long Book Detailed Report” and the vouchers should be
arranged scheme wise for each SOL so that the arrangement of vouchers as well
as the voucher checking will be convenient without any confusion.
5. All the SBCO units
are to be provided with updated systems for each official separately
up to the sanctioned strength for efficient checking without any delay
in the day to day voucher checking.
6. All the SBCO units
are to be provided with full staff strength as per SB order 14/2015 to manage
the day to day work without pendency as SBCO staff are to adopt themselves to
the new procedure as per the SB Order 34/2020 in addition to the 100% voucher
checking.
A line of reply is solicited Please.
With
Regards,
Yours
Sincerely,
-Sd-
(SHP.
JASMINE JALAL BEGAM)
General
Secretary
AIPSBCOEA
NOTICE FOR CONDUCTING THE CWC THROUGH VIDEO CONFERENCE ON 29.10.2020
Ref.
No.:AIPSBCOEA/CHQ-CWC/2020
Dt. : 06.10.2020
NOTICE
Notice
under the Article 24 & 25 of the Constitution of All India Postal SBCO Employees Association is hereby issued that
the Central Working Committee Meeting
of the Association will be held on
29.10.2020 through Video Conference
under the Presidentship of Shri Shrikanth
Mallick, President (CHQ). The meeting will commence at 10:00 A.M. on 29th Oct. 2020 through Video Conference as a precautionary measure due to the spread of
the Pandemic COVID -19.
AGENDA OF THE MEETING:-
1. Organizational Review - Present
membership in all the Circles & Conducting conferences .
2. Review for filling up of vacant
posts in SBCO in all the Circles.
3. Review on redefining the Role of
SBCO after G.L. integration.
4. Discussion on Cadre restructuring
of SBCO/merger of SBCO in the office G.M. (Finance) – DPA
& change of nomenclature of PA (SBCO) into Auditor.
5. Discussion on Scraping of NPS.
6. Review of the Contributory
negligence cases.
7. Review of attack on Office bearers
of Association due to non grant of Immunity from transfers.
8. Discussion on Scrutiny of
Constitutions of Service Associations/Unions.
9. Discussion on remittance of CHQ quota
for smooth functioning of Association & Court cases expenses.
10. Any other item with the permission
of chair.
-Sd-
(SHP. Jasmine Jalal Begam)
General Secretary
Copy to :
1. The Secretary, Department of Posts, New
Delhi-110001.
2. Director
(SR/Legal) Department of Posts, Dak Bhawan, New Delhi with request kindly to
cause circulation to all CPMsG at the earliest for grant of special casual
leave to the All India Office bearers and Circle Secretaries.
3. The Secretary General, NFPE.
4. Com. Shrikanth Mallick, President, AIPSBCOEA CHQ.
5. All
CHQ Office Bearers / Circle Secretaries.
6. All
Chief Postmasters General with request to grant special casual leave to All
India Office bearers and Circle
Secretaries to attend the Central Working Committee Meeting.
7. Members
of AIPSBCOEA.
8. Notice
Board.
-Sd-
SHP. JASMINE JALAL BEGAM
General Secretary
LETTER TO MEMBER OPERATIONS REGARDIING CADRE RESTRUCTURING OF SBCO:
Ref. No: AIPSBCOEA/CHQ/Cadre restructure/2020 Dated- 30.09.2020
To,
Dr. Shri. Charles Lobo,
Member (Operations ),
Department of Posts,
Dak Bhawan, SansadMarg,
New Delhi – 110 001.
Sub: -Cadre
Restructuring of SBCO – Reg.
Ref:- 1. Directorate letter No.25-10/2016-PE-I, DOP
(PE-I-Section) dated 07th July, 2020.
2. Directorate letter No.
Y-38/1/2020- PE-II, DOP (Establishment Division) Dated 24th Sep
,
2020.
Respected
Sir/Madam,
On behalf of the All India Postal SBCO Employees Association ,
letters have been written for approval of the Cadre Restructuring for SBCO vide
letter numbers Ref. No: AIPSBCOEA/CHQ/Cadre restructure/2019 Dated- 28.08.2019 and 18.5.2020. We thank the
administration for accepting our demand to
approve the same which will be very
useful for the youngsters of SBCO.
Our
Association’s letters regarding suggestions of Cadre restructuring of SBCO
dated 9.7.2020 and 13.7.2020 (Copies enclosed) were sent in which the earlier
formation of SBCO , its purpose , nature of work and future role, change of
nomenclature, Change of Administrative Control were elaborated.
With
reference to the above mentioned letter 2 received from the Directorate, regarding
Restructuring of Postal Accounts Office (PAOs) DAPs in view of CSI
Implementation – Minutes of 2nd
Meeting held on 11th Sept, 2020 ;
some additional suggestions of
AIPSBCOEA for the Cadre Restructuring of
SBCO is submitted for consideration of the same as both SBCO and DAP were
part of the AG P&T earlier and then
bifurcated .
Our
Association would like to bring to the kind notice of the Department that a
detailed letter citing the reasons for the change of
Nomenclature of SBCO as “AUDITORS”
and bringing SBCO under the control of GM PAF was already sent on 25.11.2019.
Again Letters were written on
behalf of our Association for “Change of Nomenclature as Auditors” and “Change
of role and responsibility of SBCO , Post GL integration “ vide Letter number
Ref. No.: AIPSBCOEA/CHQ/input/Suggestion/Change of role dated- 25.11.2019 and 2.12.2019.
CHANGE OF NOMENCLATURE AS AUDITORS – AND
BRINGING SBCO UNDER THE CONTROL OF GM PAF :
The
SBCO and ICO(SB) branches were introduced in the Department of Posts
bifurcating from Accountant General , Posts & Telegraph as per the order of
AG P & T No. Admn. III/5(S)4A- KWiii/2806 Dated at Simla the 31st March
1964. The aim of the bifurcation was to transfer of Audit and Accounting work to the HPO. Since then,
SBCO has been performing the Audit and Account functions of the various POSB
categories of accounts involving crores of Rupees of lacs of Depositors.
The
Savings Bank Control Organisation was set up w.e.f 01.01.1960 with the approval
of AG P & T, CAG and Ministry of Finance to ensure an On-Spot Checking over
the work of Small Savings Schemes for audit & accounting, vouchers checking
& reconciliation work vested within AG P&T which has its own separate
identity other than existing PA Cadre in the Department being their nature of
duties identical to the Audit & Accounts wing.
Through
an Act of amendment by Nodal Ministry (Ministry of Finance) Small savings Audit
& accounting work was transferred from the Audit office to the Post Office
in 1964 with formation of new nomenclature as “SBCO”.
On
similar lines the Account wing was also introduced in the Department of Posts
w.e.f 01.04.76 in the form of Office of
Director of Accounts (Postal).
Both the wings were previously part of AG P
& T.
Shri.
J.S. Bhatia Member P & T Board (FD & AF) formulated a separate manual
known as “Postal Manual of SB Control, Pairing & Internal Check Organisation”
for duties of SBCO staff headed by AO ICO(SB) on the pattern of P& T Audit.
Prior
to 1.8.1991, the existence of the SBCO cadres are as below,
Head
Clerk/ JAO/Supervisor SBCO
U.D.C.
L.D.C
Class
IV official
The role of SBCO officials may be redefined accordingly to suit this CBS and GL integration scenario
as written in detail by the Association in the above mentioned letters. The
role of Auditors (SBCO officials) play an important role in the POSB
checking/accounting/auditing which is to be redefined and modified so as to
match with the current scenario.
The
administrative control of SBCO to be changed from the Superintendent of Post
offices to the GM PAF which is our long lasting demand to work more effectively
and independently.
Time and again, our Association is demanding that the SBCO wing should
be brought under the control of Director of Accounts (Postal) for effective
functioning as both the wings are performing the same nature of work and
bifurcated from the AG P&T only. Of late an order
was issued assigning the work of NSCs & KVPs to SBCO which was previously
done by DAP w.e.f 01.07.2016 vide SB Order 06/2016 issued vide No.32-01/2016-SB
Dt.21.01.2019. In our strong opinion, an robust internal audit should be mooted
out for POSB like various audit organizations (ie) P & T audit General,
Audit Civil Audit, Defence and Railway Audit, striving for the safety of public
money.
In Finacle the SBCO Auditor’s manual
issued by India Post reveals that all the transactions are to be verified by
the SBCO staff or auditor and all SBCO staff/Auditors have to get login IDs
from CEPT, Chennai to view LOT. These lines are incorporated in page No. 03 of
the said manual. Accordingly, the entire Manual indicates the detective
controls by SBCO/Auditor staff. In the Auditor’s Manual under the head
“Detective Controls”-Comparison of Account number and amount in the voucher
with LOT, it has been written as however, the SBCO staff or Auditor has to
verify all the transactions from the vouchers received from the LOT available
in the Finacle.
In this context, it is a compulsory
requirement that change of nomenclature as Auditor in place of PA(SBCO) . Ultimately SBCO section is dealing entirely
with the work of audit ie. down loading the data from Finacle and voucher
checking with most concentration.
The term AUDIT defines “an official
inspection of an organizations account by an independent body and it cannot be
expected to detect every fraud”. Fortunately the work presently done by SBCO
has still coincided with the definition of AUDIT. The SBCO cadre is treated as
distinct category in the department so far. POSB is very large banking
institution under the Department of Posts having crores of account holders and
multi crore of rupees as investment by the people. Proper audit to POSB system
is a must and inevitable. In our strong opinion, robust internal audit should,
be mooted out in POSB like various audit organizations (ie) P & T Audit,
General Audit ,Civil Audit, Defence and Railway Audit, for the sake of safety
of public money.
The
Association would most
humbly bring to
the kind notice
of the department that
Savings Bank Control Organisation is at present doing
the Audit work of the
Post Office Savings Bank
Accounts. Hence, it is requested to change the nomenclature of SBCO
officials as :-
Nomenclature & their promotional
avenues are as under:-
|
Present
Designation
|
Proposed
Designation
|
MACPs
|
|
Proposed
Scales of pay
|
|
PA(SBCO)
The duties of
UDCs (SBCO) are at Present assigned to
them
|
Auditor
(Entry level)
|
-
|
5200-20200
|
GP-2800
|
|
|
|
MACP –I
|
9300-34800
|
GP-4200
|
|
|
|
MACP-II
|
9300-34800
|
GP-4600
|
|
|
|
MACP-III
|
9300-34800
|
GP-4800
|
|
LSG
(Supervisor)
|
Sr. Auditor
|
-
|
9300-34800
|
GP-4200
|
|
HSG –II (Sr. Supervisor
|
Chief Auditor
|
-
|
9300-34800
|
GP-4600
|
|
HSG – I (Chief Supervisor)
|
Executive Auditor
|
-
|
9300-34800
|
GP-4800
|
|
-
|
Chief Executive Auditor (Gazetted)
|
-
|
9300-34800
|
GP-5400
|
SBCO is performing all the work on
behalf of Postal Accounts having similar nature of work. Hence as both DAP and
SBCO were formed from the same P & T Audit , SBCO may be brought under the
control of DAP which is our very important demand.
v It is pertinent to point out that the duplicate
accounting done by SBCO wing has been abolished with induction of CBS &
Finacle in POSB banking operations. As such the SBCO wing is now entrusted with
sole work of auditing of day to day transactions of POSB and Certificates by
the latest orders. This work is being done by the SBCO on behalf of Postal
Accounts at H.Os. Now the Government/Department should take initiative to
re-designate the SBCO wing as POSB Audit wing and rename its cadre as Auditors
and make it as part of Postal Audit office. The nomenclature of the staff of
present SBCO should be re-designated as “Auditors”,
“Senior Auditors”, “ Chief Auditors” ,”Executive Auditors” and “Chief
Executive Auditors” as mentioned in the
table above . It is repeated again that SBCO is performing all the work on
behalf of Postal Accounts having similar nature of work. Hence as both DAP and
SBCO were formed from the same P & T Audit , SBCO may be brought
under the control of GM PAF which is our very important demand.
v The Cadre Restructuring may be done based on
the number of accounts justification , Increase in the Sanctioned strength
of PA Posts due to entrustment of excess
work after CBS, Role redefining of SBCO for change in the nature of work after
GL integration, Nomenclature change , Change of Controlling authority of SBCO
to GM PAF as both the wings were earlier part and parcel of P & T Audit and
have similar work nature as given in detail in both letters of AIPSBCOEA-CHQ
dated 9.7.20 ,13.7.20 and all our previous letters and memorandum.
The
above suggestions will create an independent cell to perform the work on the
spot without any fear of reprisal for
pointing out the genuine mistakes and detection of frauds spontaneously.
With
Regards,
Yours
Sincerely,
-Sd-
(SHP. Jasmine Jalal
Begam)
General Secretary
LETTER TO THE SECRETARY POST FOR EXTENSION OF TIME FOR CONDUCTING CIRCLE CONFERENCES:
Ref. No: AIPSBCOEA/CHQ/Extension of time for Circle
Conferences/2020 Dated- 25.9.2020
To
The Secretary,
Department of Post,
Dak Bhawan, Sansad Marg,
New Delhi- 110 001.
Respected Sir,
Subject: Regarding Extension of time for holding
Circle Conferences…
Reference: File No. 10/1/2020-SR, DOP (SR Section) Dak Bhawn,New Delhi-1.
On behalf of All India
Postal SBCO Employees Association , the
act regarding grant of Extension of All India Conference departmental
facilities in respect of recognized Service Associations is highly
appreciable and a very healthy move during this situation of the Pandemic
spread. It creates an immense secured
feeling and pleasure that the Department is very much concerned about the
health and safety of all the officials.
It is brought to the kind
notice of the Secretary Posts, that the same situation is prevailing at all the
Circles in which many of the
Association’s/ Union’s Conferences are due to be held . It is therefore requested
that the honorable Secretary Post may
cause orders for extension of time to
conduct the Circle Conferences of the Associations/Unions keeping in mind the
situation of the COVID -19 Pandemic spread throughout the country in all the
states also similar to the order issued for extension of time for conducting
the All India Conferences with reference to the letter number cited above.
A line of Reply is Solicited
Please.
-Sd-
(SHP.Jasmine Jalal Begam)
General
Secretary
Copy to:
The
Director SR & Legal,
Dak
Bhawan Sansad Marg,
New
Delhi – 110 001.
